Facilities Coordinator

1 week ago


Costa Mesa, United States JLL Full time

The Facilities Coordinator at JLL is a dynamic role responsible for ensuring smooth day-to-day operations of facilities. This position combines operational management, customer service, and administrative skills to maintain a productive and efficient work environment. The ideal candidate will be a proactive problem-solver with strong organizational abilities and excellent communication skills.

Responsibilities:
Manage daily facility operations, including work orders, building access, and vendor relationships
Oversee procurement of property supplies and services
Handle financial tasks such as invoicing, budgeting, and accounts processing
Maintain inventory and order office and pantry supplies
Support meetings and events, coordinating logistics and catering
Prepare workstations for new employees and manage office moves
Monitor facilities and schedule maintenance activities
Participate in emergency response situations
Assist with tactical planning and project management
Implement cost-reduction and productivity-enhancing initiatives
Monitor KPIs and SLAs, taking corrective actions as needed

Desired behavioral traits:
Excellent communication (written, verbal, and interpersonal)
Superior customer service orientation
Ability to maintain professionalism under pressure
Strong organizational and time management skills
Capable of working independently and collaboratively
Proactive problem-solving ability
Adaptability and flexibility

Qualifications:

Minimum Requirements:
GED or High school diploma
2+ years of experience in facility or property administration (or equivalent)
Proficiency in MS Office, especially Excel
Experience with CMMS/Work order systems

Preferred Requirements:
Bachelor's degree
Data analysis experience
Experience with ERPs or SaaS platforms
Knowledge of facility management best practices
Understanding of health and safety regulations in workplace environments



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