Coordinator, Event and Facility Operations, Department of Athletics

2 months ago


WinstonSalem, United States Wake Forest University Full time
Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary
This position performs a variety of tasks and functions while making strategic decisions essential to carrying-out the daily operational and event-specific management operations for all Wake Forest University athletic programs. Critical component of workforce to manage hundreds of Wake Forest Athletics events & activities annually.

Job Description

Essential Functions:
  • Leads facilities, operations and event management in the areas of facilities management, event operations, external rentals, and other related responsibilities.
  • Supervises facilities management of McCreary Football Field House, Spry Stadium, Kentner Stadium, and the Wake Forest Tennis Center; coordinates gameday operations and long-term facility maintenance.
  • Works independently as the primary game manager for select sports that include but are not limited to Volleyball, Women's Tennis, and Men's Tennis; manages all event operational logistics including but not limited to: serving as the visiting team liaison, coordinating travel logistics and covering practices, preparing and distributing operational guides, visiting team materials, and tournament manuals, organizing credential and signage production, and preparing hospitality spaces.
  • Ensures events and facility operations comply with relevant regulations, permits, and licenses. Implements safety protocols and emergency procedures, as needed. Identifies and mitigates risks associated with selected events and facility operations.
  • Provides regular updates and reports on event and facility operations to the Assistant Athletic Director of Event and Facility Operations.
  • Coordinates and communicates with necessary event support staff, ie: ball people, public address announcers, scoreboard operators, parking staff, security and police, student staff, medical services, etc.
  • In-game responsibilities include, but not limited to management of crowd control, facility and technology troubleshooting, upkeep of field/court, team and official liaison, support staff oversight, operation of scoreboards, clocks, sound equipment, metal detectors, and all other security implementation.
  • Supports the Assistant Athletic Director and Assistant Directors of Athletic Event and Facility Operations with football, men's and women's basketball, and select event operations activities. This includes pre-event coordination with internal and external partners, event operations, post-event breakdown, and logistics.
  • Serves as primary department contact to assigned vendors and external partners.
  • Coordinates the upkeep and maintenance of facilities, ensuring playing fields and courts are prepared for team practices or games, including, but not limited to: goals, nets, press box, restrooms, trash removal, electronics and speakers, and lights.
  • Maintains supplies and equipment inventory, oversees, and coordinates the maintenance and upkeep of department-owned and rented vehicles.
  • Attends all Event and Facility Operations staff and operational meetings.
  • Assists Event and Facility Operations staff and Senior Associate Athletic Director of Capital Projects and Operations with special projects, which may include research, meetings, written reports, and long-term planning projects.
  • Conducts post-event evaluations to assess the success of events, identify areas for improvement, and gather feedback from clients and attendees. Implements changes based on evaluation findings.
Required Education, Knowledge, Skills, Abilities:
  • Bachelor's degree
  • Ability to perform medium work: exerting up-to 50 pounds of force occasionally and/or 20 pounds frequently and/or 10 pounds of force constantly to move objects. Subject to inside and outside environmental conditions; subject to extreme heat and cold; subject to hazards and atmospheric conditions; subject to oils; exposed to infectious diseases.
  • General knowledge of all ACC and NCAA competition guidelines related to game management.
  • Ability to communicate with various constituents: general public, students, coaches, and administrators.
  • Strong work ethic.
  • Excellent organizational skills.
  • Customer service oriented.
  • Computer skills in Microsoft Office & Google applications.
  • Excellent verbal and written communication skills.
  • Ability to work evenings, weekends, and holidays.
  • Must be able to meet the requirements of the University's automobile insurance policy.
Preferred Knowledge, Skills, Abilities:
  • At least one year of related experience
  • Sports management/business degree or coursework.
  • Previous experience working within an intercollegiate athletic program.


Accountabilities:

Responsible for own work

Note:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.

Additional Job Description

Time Type Requirement
Full time
Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

  • Winston-Salem, United States InsideHigherEd Full time

    Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...

  • Event Manager

    2 days ago


    Winston-Salem, United States ASM Global Full time

    POSITION: Event Manager DEPARTMENT: Event Services REPORTS TO: Assistant General Manager FLSA STATUS: Salaried, Exempt Summary As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most...


  • Winston Salem, United States Wake Forest University Full time

    Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom...

  • Transfer Coordinator

    2 months ago


    Winston-Salem, United States InsideHigherEd Full time

    Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...


  • Winston-Salem, United States Wake Forest University Full time

    Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...


  • Winston Salem, United States Wake Forest University Full time

    Project Assistant, Athletic, Project, Department, Assistant, Education, Business Services


  • Winston-Salem, United States Wake Forest University Full time

    Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...


  • Winston-Salem, United States Wake Forest University Full time

    Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...


  • Winston-Salem, United States InsideHigherEd Full time

    Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...


  • Winston-Salem, United States InsideHigherEd Full time

    Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...


  • Winston-Salem, United States Winston-SalemForsyth County Schools Full time

    Head Coach: Varsity Women's Soccer   This is a part-time coaching position only. Head soccer coaching supplement is based on the athletic special supplement schedule for 3.5 months in accordance with coaching experience.  Supplement range for head soccer coach is $536.00 to $999.00 monthly. Additional coaching duties (if any) with...


  • Salem, New Hampshire, United States House of Sport Full time

    House of Sport by DICK'S Sporting GoodsWe are a destination, an experience, a place where athletes can experiment and play. Our retail store is devoted to sport, where our community can gather and be inspired. We are fundamentally changing retail by elevating these experiences, delivering first-class service, obsessing over our athletes, inspiring our...

  • Sales Coordinator

    20 hours ago


    Winston-Salem, United States Embassy Suites Winston Salem Full time

    Job Description:The sales Coordinator is responsible for all administrationduties to include but not limited to coordinating group room blocks in the PMSsystem, taking over the group bookings for the sales teams once the group goesdefinite, clerical contracting, data entry into Delphi, collecting all methods ofpayments, enter pick up into the sales system,...


  • Salem, Oregon, United States State of Oregon Full time

    The State of Oregon is seeking a Recreation Program Coordinator to join our team at the Oregon State Penitentiary. This exciting opportunity allows you to make a difference in the lives of Adults in Custody while developing and implementing recreational programs and leisure time activities.As a Recreation Program Coordinator, you will be responsible for...

  • Sales Coordinator

    2 weeks ago


    Winston-Salem, United States Embassy Suites Winston Salem Full time

    Job Description: The sales Coordinator is responsible for all administrationduties to include but not limited to coordinating group room blocks in the PMSsystem, taking over the group bookings for the sales teams once the group goesdefinite, clerical contracting, data entry into Delphi, collecting all methods ofpayments, enter pick up into the sales system,...


  • Salem, NH, United States House of Sport Full time

    House of Sport by DICK'S Sporting Goods is more than just a store. A retail store devoted to sport where our community can gather and be inspired. We are fundamentally changing retail by elevating these experiences, delivering first in class service, obsessing over our athletes, inspiring our teammates, and challenging retail norms.   We are committed to...


  • Winston-Salem, United States Sparks Group Full time

    Job DescriptionJob DescriptionJob Summary/Company:Sparks Group has partnered with a long standing financial services organization to identify a Senior Facilities Engineer to manage the Winston- Salem facility's critical operations. Well qualified candidates will have extensive knowledge of data center facility management. This is a direct hire (perm),...


  • Winston-Salem, United States ASM Global Full time

    POSITION: Business Analytics Assistant DEPARTMENT: Operations REPORTS TO: General Manager FLSA STATUS: Hourly Intern Summary As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most...


  • Winston-Salem, United States ASM Global Full time

    POSITION: Business Analytics Intern DEPARTMENT: Internships REPORTS TO: Director General Manager/Finance FLSA STATUS: Hourly Intern Summary As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the...


  • Winston-Salem, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Do you love working with people and educating them? Then don't miss your chance to join our Franchise as a new Business Development Social Media and Events Manager. In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage "Like it never even happened"! Our Franchise is...