Escrow Assistant

4 weeks ago

Texas City, United States Credit Union Texas Full time
Position Purpose and Objectives:

We are seeking a detail-oriented and efficient Escrow Assistant to join our team. As an Escrow Assistant you will be responsible for ordering title reports, tax certificates and facilitating and processing closings within established guidelines and regulatory compliance. You will collaborate with lending officers, underwriters, and customers to ensure a smooth and timely closing of transactions. The ideal candidate will have a strong understanding of Texas Title rules and regulations and excellent organizational skills. Under the direction of the Branch Manager, Assistant Branch Manager or Escrow Officer, assists in the closing of real estate transactions.

Major Duties and Essential Functions:

  • Receipts purchase agreements and provide copies as necessary for the parties.
  • Inputs orders into the escrow processing system and prepares working file.
  • Maintains the calendar of due dates within escrow processing system on files for closings.
  • Prints title commitments/preliminary title reports and mails, faxes or emails with restrictions and exception instruments to appropriate parties.
  • Obtains current information for closing including homeowners dues, payoffs, tax certificates, surveys and other documentation.
  • Prepares files for closing which includes but is not limited to review of closing documents provided by lender, detailed tax forms, escrow forms, and others by sorting and completing the proper and appropriate documentation.
  • Communicates with lenders, clients, agents, outside title companies, attorneys, buyers, and sellers to obtain information for closings, to inform of closing dates, and to facilitate the answer of any questions.
  • Sets appointments for Escrow Officer/Closer to perform closing.
  • Assists in the resolution curative requirements by requesting information from the appropriate parties.
  • Prepares, reviews, inputs and deliver settlement statements for approval and preliminary disbursement worksheets.
  • Funds closed transactions, receipts other funds collected at closing, and disburses all proceeds to appropriate parties.
  • Reviews and initiates wire transfers under the direction of an Escrow Officer.
  • Prepares and ships closing packages to lenders and copies to the appropriate parties.
  • Prepares and forwards appropriate documents to county recorders office to arrange for recording.
  • Forwards the file to Post Closing in proper audit review order.
  • Performs clerical duties including managing faxes, copying documents, ordering and maintaining supplies, preparing daily bank deposits, and performing daily banking actions.
  • Relieves the receptionist on the front desk.
  • Acts as an effective team member by helping develop other staff members, providing assistance to other staff members as needed and encouraging others to perform at peak levels.
  • Complies with the company’s Employee Handbook with Standards of Service and minimum quality and production standards established for position.
  • Performs other duties as assigned.
  • Collaborate with underwriters to provide necessary information and documentation for loan approval.
  • Keep customers updated on the status of their loan applications and address any concerns or questions.
  • Ensure compliance with all applicable laws, regulations, and internal policies throughout the loan processing cycle.
  • Order title reports and tax certificates and review the content of information received related to such orders.
Other duties necessary to achieve the goals of the title company:

Positions directly supervised: Branch Manager or Escrow Officer

Specific knowledge, skills, and abilities required for this position:
  • In-depth knowledge of title insurance regulations and guidelines.
  • Familiarity with escrow software and automated underwriting systems including RamQuest.
  • Strong communication and interpersonal skills.
  • Excellent attention to detail and ability to multitask effectively.
  • Strong organizational and time management skills.
  • Ability to work independently and as part of a team.
  • Proficient in MS Office Suite.
  • Knowledge of Fair Lending laws, TRID, RESPA, and other mortgage lending regulations is a plus.


Education:

High school diploma or equivalent; bachelor's degree in finance or related field preferred.

Experience:

Proven experience as an Escrow Assistant or similar role in the title industry.

Physical Activities and Requirements of this Position

CATEGORY

DESCRIPTION

Finger Dexterity

Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.

Grasping

Using fingers and palm on an object.

Talking

Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.

Repetitive Motions

Movements frequently and regularly required using the wrists, hands, and/or fingers.

Average Hearing

Able to hear average or normal conversations and receive ordinary information.

Average Visual Abilities

Average, ordinary, visual acuity necessary to prepare or inspect documents or products or operate machinery.

Sedentary Work

Sitting part of the time. Exerts up to 10 lbs. of force occasionally.

Working Conditions of this Position

DESCRIPTION

Few. No hazardous or significantly unpleasant conditions except during construction wearing a hard hat is required.

Mental Activities and Requirements of this Position

Reasoning Ability: The ability to use common sense or logic.

CATEGORY

DESCRIPTION

Detailed

Ability to apply common sense understanding to carry out detailed instructions and to deal with problems involving many variables.

Mathematical Ability:

Basic

Ability to perform basic math skills including adding, subtracting, multiplying, and dividing two-digit numbers; operations with units such as inch, foot, yard; ounce, pound (or their metric counterparts), and square footage; ability to understand appraisals, compute rent rates and lease expiration times.

Language Ability: The level of ability required to communicate and understand written and oral language.

Typical

Ability to use passive vocabulary of 5,000-6,000 words; read at a moderate rate; and define unfamiliar words in dictionaries for meaning, spelling, and pronunciation. Ability to write complex sentences, using proper punctuation, and using adjectives and adverbs. Ability to communicate in complex sentences, using normal word order with present and past tenses and good vocabulary. Ability to read, analyze and interpret general business periodicals, professional journals, correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, guests, vendors and the general public.

Compliance requirement

The responsibilities contained within this job description remains compliant with Bank Secrecy Act / Anti-Money Laundering, Office of Foreign Assets Control and USA PATRIOT Act as they apply to the duties of the position.

Disclaimer

The information in this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job, which may vary on the department or the assignment. The actual essential duties, responsibilities and qualifications may vary by department, reporting structure and other business needs. No inference should be drawn that a specific job duty, responsibility or qualification is non-essential by its absence from this description.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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