Project Administrative Assistant

4 weeks ago

Greenville, United States Pro Mach Full time

At ProMach, we’re looking for people who want to shine. You’ll have opportunities to take your career in the direction you want. You can be creative. Strategic. Persuasive. Influential. Mechanical marvel. Customer service authority. Meticulous. A closer. A futurist.

You’ll be challenged and rewarded. Improve our customers’ packaging performance and efficiency every day. Help build the future of packaging automation. We’re proud of that and hope you will be too.

Do we have your attention? Keep reading.

The Project Administrator for Zarpac oversees and performs administrative activities as they apply to project execution and provides organizational and logistical support to the quoting and execution teams (Inside Sales Representatives, Project Managers, Controls Engineers, and Applications Engineers). This position reports to the General Manager and is located in our Greenville, SC office (main office for Pro Mach Integrated Solutions / Zarpac U.S.).

Are you excited about this work?

  • Collaborate with project managers for seamless execution of projects.
  • Enter customer orders into organization ERP system and generate invoices and invoicing schedules.
  • Generate and submit order confirmations.
  • Execute project closeouts in organization ERP system.
  • Assist project management team with maintenance of project schedules.
  • Assist project management team with preparation and maintenance of testing and validation documents.
  • Organize, manage, and maintain control of physical and digital documentation for the organization.
  • Attend project meetings, document and publish meeting minutes.
  • Utilize pricing tools/guidelines or communicate with vendors to ensure purchase orders are issued for material shipment and on-time delivery.
  • Assist with project budget maintenance by tracking expenditures for current and predicted costs. Ensure timely and accurate invoicing to customers.
  • Prepare labor production reports.
  • Support human resources team with onboarding execution and paperwork submittals for new employees.
  • Generate purchase orders for office support systems (internet, lease payments, business license, printer contracts and supplies, etc.).
  • Maintain appropriate inventory level for office supplies including generating purchase orders for office support systems (business license, printer contracts, and other office support related contracts).
  • Reconcile monthly corporate purchasing card activity.
What’s in it for you?

There's no monopoly on innovative ideas or limits to how far you can advance with our team. We offer an open, communicative environment that fosters individual initiative. We pride ourselves in being a company where people are happy and choose to build a career.

In addition to growth opportunities, as a ProMach employee, you receive more than just a paycheck. Total compensation includes your salary, comprehensive medical/dental programs, as well as life insurance, a generous paid time off program, and a retirement savings plan with a company match. And because we understand the importance of feeling protected, there is no waiting period for benefits – you are eligible on your first day of employment

If this sounds like you, we want to connect
  • Three years administrative related experience and/or training; or equivalent combination of education and experience.
  • College degree preferred but not required.
  • Experience with ERP and MRP systems.
  • Excellent computer skills.
  • Mathematical ability required; must be able to figure percentages and maintain balance on all aspects of project financials.
  • Excellent written and oral communication; including spelling and grammar. This individual will interact with the project manager, engineering, support contractors, and the customer/end-use facility operators.
  • Prior experience with inventory management, creating and researching invoices.
  • Must be detail oriented with great attention to detail and strong analytical abilities.
  • Strong background with use of Microsoft Word, Excel, and other associated software
  • Exposure to MS Project


Pro Mach, Inc. was named to the Inc. 5,000 list of the fastest growing private companies in the U.S. seven times. We continue to introduce innovative products, enter new markets, expand our global presence, and actively acquire new capabilities.

We have the rewards, opportunities, and the market strength of a large organization combined with the entrepreneurial culture of a small, fast-paced company. You will enjoy the benefits of working with a growing company that competes globally with the personal touch and feel of a smaller company where you can make an impact every day.

Curious about life at ProMach? Follow us on LinkedIn, Twitter, and Instagram

ProMach is an Equal Opportunity Employer. Pro Mach uses E-Verify to verify employment eligibility of all new hires to work in the United States. Pro Mach is a drug-free workplace.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

#ZARUS

  • Project Assistant

    4 weeks ago

    Greenville, South Carolina, United States Pro Mach Full time

    About the Role: Pro Mach is seeking a highly organized and detail-oriented Project Administrative Assistant to support project execution teams in our Greenville, SC office.Salary Range: The estimated annual salary for this position is around $60,000-$70,000, depending on qualifications and experience.Duties and Responsibilities:Coordinate with project...

  • Senior Project Architect

    2 weeks ago

    Greenville, United States Project Plus Full time

    About Us: Project Plus is a dynamic architecture firm located in Greenville, SC, specializing in commercial,  multi-family, and custom residential projects—designs that shape both individual experiences and the broader community. We are passionate about fully immersing ourselves in each project, fostering strong client relationships, and crafting...

  • Engineering Project Manager

    47 minutes ago

    Greenville, United States Isomer Project Group Full time

    Isomer Project Group is seeking a Project Manager to join our growing team. We’re looking for a passionate, driven team player who aligns with our unique company culture and can support our innovative approach to industrial and infrastructure projects. The ideal candidate will have an Engineering degree with a strong and varied background in project...

  • Engineering Project Manager

    6 months ago

    Greenville, United States Isomer Project Group Full time

    Isomer Project Group is seeking a Project Manager to join our growing team. We’re looking for a passionate, driven team player who aligns with our unique company culture and can support our innovative approach to industrial and infrastructure projects. The ideal candidate will have an Engineering degree with a strong and varied background in project...

  • Engineering Project Manager

    2 weeks ago

    Greenville, United States Isomer Project Group Full time

    Isomer Project Group is seeking a Project Manager to join our growing team. We’re looking for a passionate, driven team player who aligns with our unique company culture and can support our innovative approach to industrial and infrastructure projects. The ideal candidate will have an Engineering degree with a strong and varied background in project...

  • Administrative Assistant

    4 months ago

    Greenville, United States Entegee Full time

    Job DescriptionJob DescriptionJob Summary: Seeking a candidate to manage front desk operations and support office administration through clerical duties and other tasks.Job Requirements:Proficient in all aspects of Microsoft OfficeAbility to perform simple analysis and problem solvingAbility to organize and prioritize tasksSelf-sufficient with good time...

  • Assistant Project Manager

    4 weeks ago

    Greenville, South Carolina, United States Hilton Displays Inc Full time

    Project Coordinator Job DescriptionWe are seeking a highly motivated and organized Project Coordinator to join our team at Hilton Displays Inc. The successful candidate will be responsible for managing all aspects of customer-requested projects, including planning, coordination, and implementation within budget, timeline, and scope.Key responsibilities...

  • Administrative Assistant

    7 days ago

    Greenville, United States Furman University Full time

    Welcome to Furman University's Career Site! IMPORTANT: Load all documents in the My Experience area under Resume/CV. This may include your resume/C.V., cover letter, unofficial transcript, teaching philosophy, etc. Please wait for all documents to finish uploading before clicking Next. If the process times out you will lose your progress, so please ensure...

  • Seasonal Administrative Assistant

    7 days ago

    Greenville, United States Cherry Bekaert Full time

    We are seeking an organized, detail-oriented Administrative Assistant to join us in our Greenville office, supporting our team during the Spring tax season. This is a temporary position and candidates must be available to work end of January through April 16, 2025. Full-time availability is highly preferred. This position will be onsite.What your day looks...

  • Senior Executive Administrative Assistant

    1 week ago

    Greenville, United States Current Lighting Full time

    The Senior Executive Administrative Assistant will support six members of the C-Suite. Responsibilities include but not limited to meeting set up and calendar management, scheduling domestic and/or international travel, expense submission and processing, coordination, managing PO requirements and facilitating any facility needs and/or requirements. This role...

  • Senior Executive Administrative Assistant

    1 week ago

    Greenville, United States Current Lighting Full time

    The Senior Executive Administrative Assistant will support six members of the C-Suite. Responsibilities include but not limited to meeting set up and calendar management, scheduling domestic and/or international travel, expense submission and processing, coordination, managing PO requirements and facilitating any facility needs and/or requirements. This role...

  • Project Operations Coordinator

    3 weeks ago

    Greenville, South Carolina, United States Pro Mach Full time

    Company Overview: Pro Mach, a leading manufacturer of packaging machinery, is seeking an experienced Project Administrative Assistant to join its team. This role will provide administrative support to project execution teams and play a key part in the company's growth.Salary: The estimated annual salary for this position is around $55,000-$65,000, depending...

  • Administrative Assistant

    2 days ago

    Greenville, United States The Voleon Group Full time

    A company is looking for an Administrative Assistant to provide comprehensive support to senior and mid-level managers. Key Responsibilities Deliver exceptional administrative support tailored to managers' needs Manage and prioritize managers' calendars and meeting requests Coordinate travel preparations and ensure managers are prepared for...

  • Administrative Assistant to Executive Director

    6 days ago

    Greenville, United States PITT COUNTY COUNCIL ON AGING Part time

    Job DescriptionJob DescriptionThis part time 20 - 25 hours/week Monday-Friday 8:00-12:30position is responsible for providing general administrativesupport for the Executive Director and managing variousprojects, including marketing/social media, accounting/excelknowledge a MUST, human resources, and managing the donorbase/files. Bachelor's degree in...

  • Administrative Assistant

    4 weeks ago

    Greenville, United States Find Great People | FGP Full time

    A financial company in Greenville, SC is hiring an Administrative Assistant to support their Receptionist. This is a fully onsite, temp-to-hire position with hours 9-am to 6pm. Responsibilities: Complete daily assigned administrative tasksRun business and personal errands for the office Assist with catering and eventsCoordinate meetings and travel...

  • Administrative Assistant

    7 days ago

    Greenville, United States Find Great People | FGP Full time

    We are looking for an organized and detail-oriented Administrative Assistant to help support our Shipping and Purchasing Managers in our fast-paced warehouse office environment. Based in a convenient Greenville location, this role involves coordinating shipping logistics, managing office tasks, and keeping accurate records to ensure smooth warehouse...

  • Administrative Assistant

    6 days ago

    Greenville, United States Find Great People | FGP Full time

    We are looking for an organized and detail-oriented Administrative Assistant to help support our Shipping and Purchasing Managers in our fast-paced warehouse office environment. Based in a convenient Greenville location, this role involves coordinating shipping logistics, managing office tasks, and keeping accurate records to ensure smooth warehouse...

  • Administrative Assistant

    2 weeks ago

    Greenville, United States Find Great People | FGP Full time

    We are looking for an organized and detail-oriented Administrative Assistant to help support our Shipping and Purchasing Managers in our fast-paced warehouse office environment. Based in a convenient Greenville location, this role involves coordinating shipping logistics, managing office tasks, and keeping accurate records to ensure smooth warehouse...

  • Assistant Project Manager

    1 week ago

    Greenville, United States HarperGC Full time

    Job DescriptionJob DescriptionSalary: Company Mission Statement: To build up our communities, our clients, and each other by building trust in everything we do.Summary/Objective: Entry level position for a BS or MS graduate. May be classified as exempt or non-exempt. Works under close supervision, performing the routine aspects of field or cost engineering...

  • Administrative Assistant

    7 days ago

    Greenville, United States Carolina Nephrology Full time

    Job Title: Administrative Assistant Job Type: Full time (In-person position) Location: 203 Mills Avenue Greenville, SC 29605 Schedule: Monday-Friday 9:00-5:00pm Job Summary Promotes a professional practice image by effectively carrying out a range of administrative and business duties intended to support the Administrative Services Manager and other...