Project Operations Coordinator

3 weeks ago


Greenville, South Carolina, United States Pro Mach Full time

Company Overview: Pro Mach, a leading manufacturer of packaging machinery, is seeking an experienced Project Administrative Assistant to join its team. This role will provide administrative support to project execution teams and play a key part in the company's growth.

Salary: The estimated annual salary for this position is around $55,000-$65,000, depending on experience.

Job Description: As a Project Administrative Assistant, you will be responsible for overseeing and performing administrative activities related to project execution. Your primary duties will include collaborating with project managers, entering customer orders into the ERP system, generating invoices and invoicing schedules, and maintaining project closeouts in the ERP system.

Responsibilities:

  • Collaborate with project managers to ensure seamless project execution
  • Enter customer orders into the organization's ERP system and generate invoices and invoicing schedules
  • Generate and submit order confirmations
  • Execute project closeouts in the organization's ERP system
  • Assist project management teams with maintenance of project schedules and preparation of testing and validation documents
  • Organize and maintain control of physical and digital documentation for the organization
  • Attend project meetings, document, and publish meeting minutes
  • Utilize pricing tools or communicate with vendors to ensure timely delivery of materials
  • Assist with project budget maintenance by tracking expenditures and ensuring timely invoicing to customers
  • Prepare labor production reports
  • Support human resources teams with onboarding execution and paperwork submissions for new employees
  • Generate purchase orders for office supplies and services

Required Skills and Qualifications: To be successful in this role, you should have at least three years of administrative experience, preferably in a project-based environment. You should also possess excellent computer skills, including proficiency in ERP systems, Microsoft Office, and other software relevant to the job.

Benefits: As a Pro Mach employee, you will enjoy a comprehensive benefits package, including medical/dental programs, life insurance, paid time off, and a retirement savings plan with a company match. Total compensation includes your salary, as well as these benefits.

Location: This role is based in Greenville, SC, which offers a great quality of life and plenty of opportunities for professional growth.



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