Senior Assistant

3 weeks ago

Washington, United States American Petroleum Institute Full time
Job Summary

Execute the audit scheduling and assignment process to program requirements. Perform duties in support of clients and auditors operating in the Middle East, Asia, and Oceania. Manage project(s) to improve the Monogram/APIQR Program. Provide support to the Monogram/APIQR Sr. Manager and Director.

Duties/Responsibilities
  • Manage and coordinate the assignment and scheduling of API Monogram licensing, APIQR certification, and API witnessing program audits.
  • Act as a liaison between auditors and facilities.
  • Provide assistance to the Audit Assignment Team in auditor competence evaluation, training, qualification, and approval, including:
    • Planning and scheduling qualification and training audits.
    • Updating auditor profiles in program management software.
    • Participating in auditor training courses/seminars.
  • Answer general program and stakeholder (licensees, users, applicants, etc.) inquiries via computer-based communication tools and e-mail
  • Research customer inquiries regarding upcoming audits, billing questions, and late payments from facilities.
  • Retrieve, process, and respond to communications from clients and auditors as appropriate.
  • Email and organize client and audit-related documentation.
  • Forward application requests to appropriate personnel.
  • Provide support as needed with the administration of program projects.
Key Relationships
  • Reports to the Sr. Manager, Audits and Auditors Support
Qualifications
  • Requires 0-3 years of experience in a similar role and subject matter expertise.
  • Bachelor's degree in relevant area, or other related field equivalent work experience. Some positions may only require an Associates degree/technical diploma, or other related field equivalent work experience.
  • Experience or knowledge of ISO 9000, ISO 14000, and API Spec Q1 and/or API Specifications requirements desired.
  • Ability to work virtually from a location in the Middle East, Asia, or Oceania during the normal working days and hours in those regions. Qualified candidates from other regions (for example, in the United States) will be considered provided they are willing to work from 1 a.m. to 9 a.m. Eastern time.
  • Ability to research and assimilate information accurately from a variety of sources desired.
  • Strong knowledge of Microsoft applications especially Word, Excel, Access, and SharePoint with an aptitude to learn other computer programs quickly.
  • Ability to manage simultaneous assignments effectively with minimal supervision.
  • Capacity to acquire technical skills.
  • Attention to detail, exceptional organization, and prioritization skills required.
  • Strong understanding of business processes and workflow coordination required.
  • Customer service aptitude required.
  • Excellent communication and writing skills in English.
  • Proficiency in Arabic or Mandarin a plus.
  • Ability to follow instructions and adhere to program policies and procedures.
  • Ability to work in a global environment and understand and adapt to different cultures required.
  • Excellent time management skills required.
  • Capable of working efficiently in a fast-paced operations environment with changing priorities.
  • Ability to comprehend, address, and resolve non-routine inquiries and program related issues.
Physical Requirements
  • Prolonged periods of sitting at a desk and working on a computer.
  • Capable of lifting up to 20 pounds on occasion.
Travel Requirements
  • Up to 25%

This job outline describes the typical accountabilities and requirements of the position and should not be construed as an all-encompassing description of every duty performed by or expected of the incumbent.

EEO Statement

API is an equal opportunity employer. Our success in maintaining a reputation for professional excellence depends on selecting the best qualified candidates. Achieving this objective means that no employee or applicant for employment will be discriminated against because of race, color, age, sex, religion, national origin, disability, veteran status or such other grounds as may be covered by applicable federal, state and local law.

API is an equal opportunity employer and diversity is a core value. We are dedicated to creating and sustaining an inclusive and equitable working environment for all. All aspects of employment will be based on merit, competence, performance, and business needs. Our success in maintaining a reputation for professional excellence depends on selecting the best-qualified candidates. Achieving this objective means that no employee or applicant for employment will be discriminated against because of race, color, religion, age, gender expression or identity, sexual orientation, pregnancy (including childbirth, related medical conditions, breastfeeding, and reproductive health decisions), genetic information, national origin, disability, marital status, personal appearance, family responsibilities, political affiliation, matriculation, credit information, the status as a victim or family member of a victim of domestic violence, stalking or sexual offense, or any prohibited basis under federal, state or local law.

API is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Human Resources Department via email at HumanResources@api.org.

Employees are typically hired at a point in their salary range based on prior experience, education, and market demand for the role; employees are also compared internally to their peers.

API offers a comprehensive benefits package for our employees and their families. More information about our benefits may be found at api.org/about/careers/benefits.

  • Nursing Assistant

    4 weeks ago

    Washington, Missouri, United States Americare Senior Living Full time

    Job Summary:As a Nursing Assistant at Americare Senior Living, you will play a vital role in supporting the physical and emotional health of our residents. You will be responsible for assisting with activities of daily living, maintaining a safe and clean environment, and promoting a culture of recognition and empowerment.Key Responsibilities:* Assist...

  • Caregiver - Senior Care Specialist

    4 weeks ago

    Washington, Washington, D.C., United States Sunrise Senior Living Full time

    About the Role: We are seeking a compassionate and dedicated Caregiver to join our team at Sunrise Senior Living. As a Caregiver, you will play a vital role in providing high-quality care and services to our residents, ensuring their physical, emotional, and social needs are met.Responsibilities:Build meaningful relationships with residents and their...

  • LPN - Senior Care Professional

    4 weeks ago

    Washington, Washington, D.C., United States Sunrise Senior Living Full time

    Job Title: LPN - Senior Care ProfessionalAt Sunrise Senior Living, we are committed to providing high-quality care to our residents. As a Licensed Practical Nurse (LPN), you will play a vital role in ensuring the health and well-being of our residents.**Responsibilities:*** Provide direct resident care and supervision of non-licensed team members* Ensure...

  • Certified Nursing Assistant

    2 months ago

    Washington, United States Senior Lifestyle Full time

    Company Description Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork.This position is responsible for providing licensed nursing services to residents, following the guidelines provided by Senior...

  • Certified Nursing Assistant

    4 months ago

    Washington, United States Senior Lifestyle Full time

    Company Description Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork.This position is responsible for providing licensed nursing services to residents, following the guidelines provided by Senior...

  • Certified Nursing Assistant

    2 weeks ago

    Washington, United States American Senior Communities Full time

    Certified Nursing Assistant (CNA) at Eastgate Manor8-hour and 12-hour shifts available. Day, evening, and night shift available. Full-time and part-time available!Why should you be a CNA at Eastgate Manor?As a Certified Nursing Assistant, you will not only have the opportunity to develop meaningful relationships by learning the life stories of our residents...

  • Nursing Assistant ALF

    1 month ago

    Washington, United States Americare Senior Living Full time

    Embark on a rewarding career as an Entry-Level Caregiver in Senior Living! Make a positive impact on the lives of seniors, providing compassionate support and companionship. Join our dedicated team and be part of creating a warm and nurturing environment for our residents. Training is provided! Apply Today! As a Nursing Assistant you most-directly impact...

  • Nursing Assistant ALF

    1 week ago

    Washington, United States Americare Senior Living Full time

    Embark on a rewarding career as an Entry-Level Caregiver in Senior Living! Make a positive impact on the lives of seniors, providing compassionate support and companionship. Join our dedicated team and be part of creating a warm and nurturing environment for our residents. Training is provided! Apply Today! As a Nursing Assistant you most-directly impact...

  • Nursing Assistant ALF

    6 months ago

    Washington, United States Americare Senior Living Full time

    Award Winning TEAM! 12 hour SHIFT - allows FLEXIBLE SCHEDULING! As a Nursing Assistant you most-directly impact our residents' daily lives. You'll be responsible for supporting our residents physical and emotion health by helping with their activities of daily living. You'll be supported by a team of caregivers and leaders committed to Americare's culture...

  • Nursing Assistant ALF

    6 months ago

    Washington, United States Americare Senior Living Full time

    Are you looking to have fun while making a difference in someone's life? Who We Are At Americare we make a difference in the everyday lives of others and we are proud of the work we do. We have created communities that embrace our team members like family. We have a culture of recognition, empowerment and a side of fun. Our senior living communities are...

  • Nursing Assistant ALF

    1 month ago

    Washington, United States Americare Senior Living Full time

    Are you looking to have fun while making a meaningful impact in the lives of seniors? Who We Are At Americare, we make a difference in the everyday lives of others, and we are proud of the work we do. We have created communities that embrace our team members like family. Our senior living communities are places where excellence thrives and that we proudly...

  • Senior Administrative Assistant

    3 weeks ago

    Washington, United States Addison Group Full time

    One of Addison Group’s clients is seeking a Senior Administrative Assistant to support their team. Job Details: Title: Senior Administrative Assistant Type: Contract Location: Onsite in Washington, DC Pay Rate: $26-31/hr Length: 4-5 months Background Check: Yes Candidate profile and qualifications Experience in – 3-5 years of senior administrative...

  • Senior Administrative Assistant

    3 weeks ago

    Washington, United States Addison Group Full time

    One of Addison Group’s clients is seeking a Senior Administrative Assistant to support their team. Job Details: Title: Senior Administrative Assistant Type: Contract Location: Onsite in Washington, DC Pay Rate: $26-31/hr Length: 4-5 months Background Check: Yes Candidate profile and qualifications Experience in – 3-5 years of senior administrative...

  • Senior Care Services Director

    4 weeks ago

    Washington, Washington, D.C., United States Brightview Senior Living Full time

    The Health Services Director/Registered Nurse at Brightview Senior Living embodies the organization's vision and mission, leading the delivery of exceptional clinical care to our residents.In this role, you will develop and lead a team of Licensed Nursing Associates and provide clinical supervision to MedTechs and Resident Assistants.Under your leadership,...

  • Home Care Assistant

    4 weeks ago

    Washington, Washington, D.C., United States Home Instead Senior Care Full time

    Home Care Assistant - DCAt Home Instead Senior Care, we're committed to providing exceptional in-home care services to seniors in the DC area. As a Home Care Assistant, you'll play a vital role in helping our clients maintain their independence and quality of life. Your responsibilities will include light housekeeping tasks, meal preparation, transportation,...

  • Senior Administrative Assistant

    2 weeks ago

    Washington, United States AppleOne Employment Services Full time

    Senior Administrative Assistant - Nonprofit Advocacy OrganizationJoin a mission-driven nonprofit! We're seeking a detail-oriented Senior Administrative Assistant to support Executive Office operations.Key Responsibilities:Manage expense reports and travel arrangements using Concur/SAPCoordinate meetings and maintain calendars for Executive OfficeHandle...

  • Senior Administrative Assistant

    3 weeks ago

    washington, United States AppleOne Employment Services Full time

    Senior Administrative Assistant - Nonprofit Advocacy OrganizationJoin a mission-driven nonprofit! We're seeking a detail-oriented Senior Administrative Assistant to support Executive Office operations.Key Responsibilities:Manage expense reports and travel arrangements using Concur/SAPCoordinate meetings and maintain calendars for Executive OfficeHandle...

  • Senior Administrative Assistant

    3 weeks ago

    Washington, United States AppleOne Employment Services Full time

    Senior Administrative Assistant - Nonprofit Advocacy OrganizationJoin a mission-driven nonprofit! We're seeking a detail-oriented Senior Administrative Assistant to support Executive Office operations.Key Responsibilities:Manage expense reports and travel arrangements using Concur/SAPCoordinate meetings and maintain calendars for Executive OfficeHandle...

  • Senior Administrative Assistant

    3 weeks ago

    washington, United States AppleOne Employment Services Full time

    Senior Administrative Assistant - Nonprofit Advocacy OrganizationJoin a mission-driven nonprofit! We're seeking a detail-oriented Senior Administrative Assistant to support Executive Office operations.Key Responsibilities:Manage expense reports and travel arrangements using Concur/SAPCoordinate meetings and maintain calendars for Executive OfficeHandle...

  • Senior Executive Assistant

    4 weeks ago

    Washington, Washington, D.C., United States Na Ali'i Consulting & Sales, LLC. Full time

    Nakupuna Solutions seeks a Senior Executive Assistant to provide high-level administrative support to senior executives.Key responsibilities include managing daily front office activities, maintaining a professional work environment, and ensuring compliance with Senior Executive Service (SES) protocols.The ideal candidate will possess excellent communication...