Program Assistant

1 month ago

Washington, United States United States Holocaust Memorial Museum Full time
Information about the organization

The United States Holocaust Memorial Museum is a federally chartered, nonpartisan institution that was created by the US Congress to serve as America's national memorial to the victims of the Holocaust and an educational institution dedicated to the history and lessons of the Holocaust. The Museum seeks to educate Americans from all 50 states and all walks of life as well as international audiences. The Museum has three areas of expertise: Holocaust remembrance, Holocaust scholarship and education, and genocide prevention.

In carrying out its important memorial and educational mission, the Museum is guided by its institutional values for our workplace: Honor the memory of the victims; carry out our work with dignity, humility, integrity and respect for others; and strive for excellence through teamwork, rigor, and a culture of continuous learning. Consistent respect for others is the foundation for trust, collegiality and inclusion.

Information about the role

The Museum's Simon-Skjodt Center for the Prevention of Genocide (Simon-Skjodt Center) seeks to hire a Program Assistant to support our work in the field of genocide prevention. We help educate policy makers and the public about the needs and options for preventing and responding to genocide and mass atrocities in at-risk places in the world today. This position reports to the Simon-Skjodt Center's Senior Program Manager.

This is a full-time, donated position (non-Federal) paid with the Museum's private funds. Salary is commensurate with experience.

This position is located in Washington, DC and is hybrid telework eligible, within the local commuting area of the Museum worksite.

Duties, and Responsibilities for the role:
  • Working in close collaboration with the Senior Program Manager, assist with various communications, marketing, and outreach initiatives. These include drafting and designing emails to our digital audiences, crafting social media strategies and content, website content creation and maintenance, event planning, devising outreach strategies for Center products and programs, and other duties as assigned.
  • Provide administrative and logistical support (both remote and onsite as needed) for activities for the Simon-Skjodt Center including meetings, symposiums, roundtables, Museum-wide public programs, and other events. Responsibilities include helping with event production, reserving program and meeting spaces, ordering catering and supplies, assisting with registration, and if applicable, tours and presentations. Duties often require working with other Museum Departments.
  • Provide Simon-Skjodt Center staff with administrative and programmatic support as needed for various projects.
  • Assist with Simon-Skjodt Center publications, including copyediting, photo acquisition, formatting, and layout.
  • Manage and track information for Simon-Skjodt Center contacts using the Museum database.
  • Monitor and track performance analytics and impact for evaluating our work and institutional program reporting.
  • Monitor and track Simon-Skjodt Center's work cited in the media.
  • Backfill for the Executive Assistant with administrative duties as needed.
  • Assist with the planning and production of biannual Committee on Conscience meetings.
  • Other duties as assigned.
Minimum Qualifications for the role:
  • 1-3 years of experience of demonstrated competency in general administrative work
  • Flexible and able to quickly pivot to find solutions
  • Strong interpersonal skills
  • Excellent written and oral communication skills
  • Able to take initiative, problem solve, and work independently
  • Good organizational skills
  • Experience working in team settings
  • Capable of handling multiple projects and deadlines
  • Digital technology literacy, including experience with software like Google Suite, MS Office, Adobe, Canva, and social media platforms.
Preferred Qualifications for the role:
  • Bachelor's Degree in a related field.
  • Knowledge and interest in contemporary genocide and mass atrocities
  • 1-3 years of experience in a similar role preferred
  • Experience with website design
  • Experience with project management systems (ex. Trello)
  • Experience with email software (ex. MailChimp)
  • Experience working in a remote or hybrid environment

Interested applicants must provide a resume, and a cover letter. Applications without these requirements will not be considered.

The application deadline for this position is November 24, 2024

The Museum is committed to cultivating and maintaining a culture of diversity, equity, accessibility and inclusion (DEAI). Please click here to view the Museum Statement on Diversity, Equity, Accessibility and Inclusion (PDF).

Benefits Highlights:

The U.S. Holocaust Memorial Museum values employee wellness, work-life balance and the diversity of what this means for individual employees in life and work. We are proud to offer a comprehensive benefits package for benefits-eligible employees that includes generous paid leave benefits, health, dental, and vision insurance, flexible spending accounts, a health savings account with an employer contribution, 403(b) retirement plan with a generous employer match and contribution, group term and supplemental life insurance, short and long-term disability, commuter subsidy, access to two employee assistance programs, as well as voluntary critical illness and accident insurance coverage, long-term care and pet insurance options. Our policies also support telework and other flexible schedule options based on the job, work and team collaboration requirements.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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