Senior Production Coordinator

2 months ago

Chicago, United States Art Institute of Chicago Full time
MISSION

The Art Institute of Chicago shares its singular collections with our city and the world. We collect, care for, and interpret works of art across time, cultures, geographies, and identities, centering the vision of artists and makers. We recognize that all art is made in a particular context, demanding continual, dynamic reconsideration in the present. We are a place of gathering; we foster the exchange of ideas and inspire an expansive, inclusive understanding of human creativity.
We offer a competitive, comprehensive benefits package:
  • Generous paid time off
  • Paid holidays (up to 14 days)
  • Medical, dental, and vision insurance
  • Generous parental, caregiver, and medical leave benefits
  • Competitive retirement plan
  • Tuition remission and Tuition Exchange Program
  • Great employee discounts
  • Complimentary general admission to participating cultural institutions
Salary Grade 7

ABOUT THE DEPARTMENT

Publishing plays a key role in the Art Institute of Chicago's mission by helping readers make meaningful connections with the museum's collections and exhibitions in print, online, and in the galleries. The team strives to reach diverse audiences, transforming scholarly research in different ways for different readers. They also aim to create works of the highest quality: careful in conception, accessible in language, rigorous in scholarship, and engaging in their design and materials.

ABOUT THE POSITION

The Senior Production Coordinator is a key member of the production team, which is responsible for creating museum-quality digital and print publications within a specified timeframe and budget. Works with project directors, editors, photographers, designers, technologists, curators, conservators, color separators, and printers to shepherd projects from initial scoping and scheduling through printing.

RESPONSIBILITIES
  • After a project has been scoped and approved by departmental leadership, assumes day-to-day responsibility for production, ensuring that it stays on schedule and on budget.
  • Develops schedules for projects produced in-house. Responsible for tracking schedules as projects proceed. Works across the department to keep colleagues apprised of deadlines and revises schedules as needed.
  • Under the supervision of the Director of Production, creates specification sheets and purchase orders for projects. Gathers and compares bids from suppliers.
  • Aids Production team and Operations Coordinator in tracking project budgets in Excel; pays invoices in a timely fashion. Tracks bidding process and prepares bid comparisons for Accounting Department.
  • Prepares color-accurate, print-ready color proofs by comparing proofs to artwork and noting changes to be executed by color separator. Attends press checks to oversee the final stage of the production process.
  • Acts as liaison to color separator, tracking receipt and approval of color proofs, collecting and distributing lo-res files to designers, scheduling pickups and deliveries.
  • Schedules proofing appointments for viewing artwork both within the museum and with external venues/lenders.
  • Acts as liaison between printers, museum warehouse, distributor, and partner venues as necessary to coordinate shipments of books. Works with Operations Coordinator to distribute books throughout the museum upon receipt.
  • Maintains organization of servers and works with Editors and Rights and Reproductions Specialist to prepare files for designers and printers.
  • Coordinates with Imaging to source images of AIC artworks for publication.
  • Organizes distribution of books to museum departments and outside artists, estates, galleries, and other collaborators as necessary.
  • Aids in design work on digital projects.
  • Helps gather and transmit feedback for designers during the development and galley stages of projects.
  • Creates and tracks contracts for external photographers, designers, and other vendors.
  • At close of projects, coordinates receipt of all final files from printers and color separators. Maintains archive of past projects. Creates and distributes hi-res PDFs of finished publications for publicity, exhibition use, and marketing.
  • Helps review copy for distributor's sales catalogue and other marketing materials for physical description of books, specifications, prices, etc.
  • Trains and mentors the Production Coordinator alongside the Director of Production.
  • Supports the museum in its commitment to creating a diverse, inclusive, and equitable institution; treats colleagues and visitors fairly and respectfully, recognizing the value that diverse backgrounds and perspectives bring to our organization.
PHYSICAL REQUIREMENTS
  • Remain standing or sitting at a desk or with a computer for the majority of the work day
  • Use a computer to edit galleys and images; conduct research; prepare and manage schedules, specs, and budgets; assess image file quality; and compare and proof design layouts using PDFs, Microsoft Word, Microsoft Excel, Photoshop, InDesign, and the Internet
  • Assess visual graphic components of digital and print publication designs, including but not limited to: typeface and typesetting, page layout, image layout, header and footer design, etc.
  • Communicate with internal colleagues across the museum as well as external partners (artists, authors, curators, designers, freelancers, etc.) via spoken and written forms; exchange ideas, listen and respond to feedback
  • Move across the museum and navigate through all museum galleries and departments to assess digital image proofs
  • Travel to an off-site location (such as a gallery or a residence) for a photoshoot (which may include assisting photographer(s) with equipment set up) or to assess digital image proofs
  • Travel to a printer to conduct a press check during the final printing of a catalogue
  • Light work that includes moving objects up to 35 pounds
QUALIFICATIONS
  • BA or BFA in design, photography, new media, art history, or similar field.
  • Minimum 3-5 years of experience with digital imaging, print production processes and offset printing preferred.
  • Minimum 1-2 years' experience specifically in book production required
  • Familiarity with InDesign, Photoshop, Bridge, Word, and Excel required
  • Excellent organizational, verbal, writing, and computer skills.
  • Three to five years of experience in museum publishing preferred.
CLOSING STATEMENT
The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, veteran status or citizenship. The Institute complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_help@artic.edu.
UNION INFO
This position is part of a bargaining unit represented by AFSCME Council 31.

  • Care Coordinator for Senior Living

    1 week ago

    Chicago, Illinois, United States Sunrise Senior Living Full time

    About Us: Sunrise Senior Living has been championing quality of life in senior care for over 30 years. We believe our team members are our greatest resource and strive to provide quality care for seniors and their families.Job Summary: We are seeking a dedicated Care Coordinator to join our team at Sunrise Senior Living. As a key member of our community, you...

  • Senior Administrative Coordinator

    4 weeks ago

    Chicago, Illinois, United States Mack & Associates, Ltd. Full time

    Mack & Associates, Ltd. is seeking a highly skilled Senior Administrative Coordinator to support high-level leadership in their Chicago office. This role offers a competitive salary of $130,000 - $140,000 per year, commensurate with experience.Job Description:This is an exceptional opportunity for an organized and proactive individual to provide...

  • Logistics Operations Coordinator Senior

    4 days ago

    Chicago, Illinois, United States Woongjin, Inc Full time

    About the JobWe are looking for a highly motivated Logistics Operations Coordinator Senior to join our team at Woongjin, Inc. in a fast-paced 3PL warehouse environment.ResponsibilitiesCoordinate daily and weekly activities with cross-functional teams.Ensure smooth operation of warehouse and distribution center.Resolve shipping, warehouse, and carrier...

  • Senior Product Developer

    1 week ago

    Chicago, Illinois, United States Wells Enterprises Full time

    Senior Product Developer OpportunityWe are seeking an experienced Senior Product Developer to join our team at Wells Enterprises. As a key member of our R&D team, you will be responsible for developing and commercializing new and existing products.About the Job:Develop and execute R&D plans and strategies to support business objectivesCollaborate with...

  • Senior Product Manager

    1 month ago

    Chicago, United States ActiveCampaign Full time

    ActiveCampaign is seeking a Senior Product Manager for Postmark, our transactional email product and business unit. The successful candidate will define the roadmap and drive product execution focused on innovating the Postmark platform. In this role, you will ideate, draft, and shape Postmark’s roadmap while closely collaborating with Engineering, Design,...

  • Senior Product Manager

    2 weeks ago

    Chicago, United States Optomi Full time

    Senior Product Manager – MartechRemote (working CST hours)Optomi, in partnership with an industry leading food distributor, is seeking an experienced Senior Product Manager to join our team, focusing on driving the strategy, development, and execution of our digital marketing initiatives across various platforms. This role will work at the intersection of...

  • IT Senior Product Lead

    4 weeks ago

    Chicago, Illinois, United States CNA Insurance Full time

    About the RoleWe are seeking an experienced Senior Product Owner to join our team in Chicago, IL. As a key member of our Agile development team, you will be responsible for driving the product vision and ensuring that our solutions effectively address overall program priorities.

  • Senior Cannabis Product Buyer

    4 weeks ago

    Chicago, Illinois, United States Curaleaf Full time

    About the RoleWe are seeking a Senior Cannabis Product Buyer to partner with our Retail Buyer to shape product strategy, optimize pricing, promotions, and shelf placement to meet customer and financial goals. The ideal candidate will manage sourcing, purchasing, and planning for Curaleaf and third-party products, building strong vendor relationships to...

  • Senior Executive Coordinator

    6 days ago

    Chicago, Illinois, United States Addison Group Full time

    Job Summary\\ We are seeking an exceptional Senior Executive Coordinator to provide critical support to senior leadership at Addison Group. This role involves managing calendars, coordinating meetings, and serving as a liaison between executives and clients. If you have 6+ years of experience as an Executive Assistant and proficiency in InDesign and...

  • Senior Manufacturing Operations Coordinator

    1 week ago

    Chicago, Illinois, United States cGMP Consulting Full time

    About the RolecGMP Consulting is seeking a Senior Manufacturing Operations Coordinator to join our team.About the Role:The ideal candidate will have at least 5 years' experience in all aspects of manufacturing/production processes with good writing skills.Responsibilities include establishing requirements and assisting in the implementation of changes to the...

  • Senior Move Coordinator

    1 week ago

    Chicago, Illinois, United States MiniMoves, Inc. Full time

    Job Title: Senior Move CoordinatorEstimated Salary: $55,000 - $65,000 per yearWe are seeking a highly skilled and experienced Senior Move Coordinator to join our team at MiniMoves, Inc. As a key member of our relocation services team, you will be responsible for coordinating the movement of household goods for our customers.The ideal candidate will have...

  • Production Team Coordinator

    1 week ago

    Chicago, Illinois, United States G-TECH Services Full time

    Job Summary:The Production Team Coordinator at G-TECH Services, Inc. plays a crucial role in ensuring the smooth operation of our manufacturing processes. As a key member of our team, you will supervise and coordinate the activities of production staff, maintaining a safe and efficient work environment.Key Responsibilities:Coordinate production schedules and...

  • Senior Administrative Coordinator

    1 week ago

    Chicago, Illinois, United States Northwestern University Full time

    Job Title: Senior Administrative CoordinatorAbout Northwestern University Feinberg School of MedicineThe Department of Medical Education is the unifying force behind all health professions educational programming, innovation and scholarship at Northwestern University Feinberg School of Medicine and its affiliated institutions. With a focus on excellence in...

  • Senior Meeting Coordinator

    4 weeks ago

    Chicago, Illinois, United States AbbVie Full time

    Job OverviewAbsorb and succeed in a dynamic environment as a Senior Meeting Coordinator at AbbVie. This role offers the perfect blend of creativity, analytical thinking, and meticulous planning.Company ProfileAbbVie is a leading global biopharmaceutical company that discovers, develops, and delivers innovative medicines and solutions to solve serious health...

  • Senior Wealth Services Coordinator

    4 weeks ago

    Chicago, Illinois, United States Alera Group Full time

    Alera Group, a leading provider of wealth services, is seeking a highly skilled Senior Wealth Services Coordinator to join their team. As a key member of the organization's operations team, you will play a vital role in supporting the success of high-producing advisors.The ideal candidate will have excellent communication and organizational skills, with the...

  • Production Optimization Coordinator

    5 days ago

    Chicago, Illinois, United States Aspen Guard LLC Full time

    Aspen Guard LLC is currently hiring for the position of Production Optimization Coordinator. The chosen candidate will contribute to the company's success by coordinating and planning production processes, managing inventory levels, and improving overall productivity.Job Responsibilities:Developing and implementing production schedules to meet customer...

  • Senior Administrative Coordinator

    3 days ago

    Chicago, Illinois, United States Northwestern University Full time

    Key ResponsibilitiesThe Senior Administrative Coordinator will provide administrative support to various departments, including finance, grants, and human resources. This role will assist with budget management, research administration, and personnel-related tasks, as well as coordinate events and meetings.

  • Production Operations Coordinator

    2 weeks ago

    Chicago, Illinois, United States Mondelez GLobal LLC Full time

    We are seeking a Production Operations Coordinator to support the Plant Operations Team at our Chicago Bakery. This role involves ensuring that labor schedules are executed according to the weekly production plan, including all departments, end to end, in the facility.Main duties include:Ensuring labor schedules are properly executed to meet production and...

  • Senior Office Coordinator

    4 weeks ago

    Chicago, Illinois, United States CNA Financial Corporation Full time

    CNA Financial Corporation is seeking a highly skilled Senior Office Coordinator to assist management in the coordination of organizational administration activities.The ideal candidate will have excellent communication skills, both written and verbal, and be able to effectively communicate with internal and external customers.

  • Senior Product Engineer

    1 month ago

    Chicago, United States TEKsystems Full time

    Description Looking for a Senior Product Engineer to join the Sales, Meetings, and Events portfolio to assist with our product development initiatives, as well as help drive new groundbreaking applications. This position is ideal for someone skilled and passionate about front-end and/or back-end development, eager to fill in the gaps in their toolbox. The...