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Pediatric Practice Site Coordinator

3 months ago

Bessemer, United States Children's of Alabama Full time
Job Summary
  • Manage a multi-physician pediatric office. Insure smooth flow of operational functions between the front and back office staff. Create and maintain site staff as well as physician schedule and amend as necessary. Supervise and perform day to day operations as necessary. Work with physicians, staff, site coordinators, appropriate hospital personnel, and practice manager to insure timely and accurate communication of information. Maintain positive interpersonal relations with physicians, staff, patients, families, manager, and Health System employees. Delegate and manage drug and supply inventories. Oversee and maintain compliance with all pertinent regulatory standards.
Responsibilities

- Participate in updating and upholding standards of practice and be a role model to others for maintaining standards of care.
- Assist the Practice Manager in monitoring staff performance, behavior, and competency.
- Participate in the selection and onboarding of all new employees.
- Supervise staff and in consultation with Practice Manager address physician concerns with staff as needed.
- Coordinate and provide ongoing training and education to staff
- Keep up-to-date with clinical practice guidelines and recommendations from the AAP to include immunizations and VIS patient handouts.
- Promote, facilitate and provide education about new practice changes, regulatory requirements, and organizational policies to team members.
- Perform annual appraisals and coach staff based upon results
- Act as the Vaccine Coordinator in accordance with CDC and COA regulations.
- In conjunction with the Practice Manager, maintain clinical staff files including education, health records, and disciplinary forms.
- Be fiscally responsible by ensuring appropriate staffing levels, monitoring and management of supplies and equipment.
- Maintain inventory of vaccines, injectables, and other medical supplies and place weekly orders as needed.
- Communicate and coordinate activities between work areas to best facilitate patient flow and office functions.
- Assist in all areas to provide patient care as needed.

Education
  • High school diploma or equivalent required.
Experience
  • Previous management experience, preferably in a medical business office or clinic setting is needed. Computer experience with Microsoft Word, Excel, and Outlook preferred. Must have excellent interpersonal communication skills. Must demonstrate positive interpersonal relations in dealing with patients, families, physicians, other members of the Health System's staff, general public and staff within the office to promote teamwork, efficiency and to provide high quality patient care.

Licensures, Certifications, and/or Registries