Executive Assistant

4 days ago

Waller, United States Pasona NA Full time
Executive Assistant - Japanese Bilingual -55849 Job Num: 55849
Administrative/Clerical

Job Description

Position: Executive Assistant - Japanese Bilingual

Location: Waller, TX (Onsite)

Hourly Rate: $26-39.5/HR (DOE)

Hours: 8am - 5pm

FMLA: Non-Exempt

Report To: Director, VPor SVP (At times possibly CEO/CFO)

*Must be fluent in Japanese and English

*6-8 years of Administrative/Executive Support experience

*High proficiency in Word, Excel and PowerPoint required

Responsibilities:

  • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Answer and direct calls to appropriate executives and parties and take messages when needed.
  • Greet visitors.
  • Open, sort, and distribute correspondence, including email, faxes, and snail mail.
  • Read and analyze submissions, letters, agendas, memos and determining significance; forward appropriate personnel in a timely and efficient manner.
  • Prepare reports, collect and analyze information and prepare presentations.
  • Develop and utilize historical information.
  • Record meeting discussions and provide minutes.
  • Maintain inventory of office supplies and anticipate office supply needs; place orders when necessary.
  • Ensure operation of office equipment, order maintenance when necessary.
  • Proficient in Access, MS Word, Excel, Outlook.
  • Coordinate finances and assist with budget preparation.
  • Train clerical staff in policies and procedures and arrange for the set-up of new computers for new employees.
  • Prepare executive responses to routine memos, letters, or correspondence.
  • Provide clerical and general office support to other offices.
  • Delegate tasks and responsibilities to other staff members when appropriate.
  • Interact with customers when appropriate and problem solve any issues they might have.
  • Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
  • Perform additional duties as required.
Nature & Scope:
  • Applies practical knowledge of job area typically obtained through advanced education and work experience
  • Encouraged to seek continuous improvements
  • Performs a range of mainly straightforward assignments
  • Works independently with general supervision
  • Problems faced are difficult but not typically complex
Knowledge & Skills:
  • Possess a strong work ethic - polished/poised and resourceful.
  • Strong relationship building and interpersonal skills.
  • Exceptional written and verbal communication skills.
  • High proficiency in Word, Excel and PowerPoint required.
  • Tremendous attention to detail.
  • Possess the ability to interact professionally with internal and external personnel throughout the Company.
  • Exhibit an excellent sense of discretion regarding highly sensitive and confidential information.
  • Possess the ability to learn quickly, work independently and prioritize multiple tasks in a deadline driven environment.
Experience:
  • 6-8 years administrative support
Education/Certification:
  • High school diploma or GED equivalent.
  • Associate's degree in business / related field is preferred.
  • Must be fluent (written and verbal) in Japanese and English

To apply please email your resume to kkitai@pasona.com

Job Details

City: Waller
State: TX
Job Type: Permanent Job
Salary High: 82000.00
Salary Low: 55000.00
Languages: English;Japanese
Hours of Operation: 8am - 5pm
Benefits: Health Ins;Dental Ins;Vision Ins;401K;Life Ins;Long-term Disability;Bonus;Paid Time Off;Short-term Disability;Flexible Spending Accounts

Contact Information

Job Owner: Kay Kitai
Job Owner Email : kkitai@pasona.com

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