QC Document Control Specialist

7 days ago

Westbrook, United States D&G Machine Products INC Full time

Job Type

Full-time

Description

D & G Machine Products, Inc., a Certified ISO 9001 & AS9100D Company with a Main Plant located in Westbrook and a Fabrication Plant located in Gorham, Maine, has been offering full-service Precision Machining, Fabrication, Painted and Assembled Machine Products for more than 50 Years.

D&G Machine supply's several Nationwide Industries that include: Aerospace, Computer Chip Production, Defense Contracts, Medical, Power Generation, and Maine's Paper Industry.

D&G Machine employees have the opportunity to advance within the company after receiving valuable experience, as proven with a majority of our engineers and managers being promoted from the shop floor.

JOB SUMMARY:

The QC Document Control Specialist is responsible for creating, updating, and maintaining quality documentation, such as government contract quality packages and shipping documentation. The QC Document Control Specialist also verifies and records outgoing shipments, scans documents, and provides documentation support for quality audits.

SUPERVISORY RESPONSIBILITIES:

  • None
ESSENTIAL JOB FUNCTIONS:
  • Documents quantity, quality, and inspection test results to maintain accurate shipping and production records/files.
  • Examines contents and compares records such as purchase orders to verify the accuracy of outgoing shipments.
  • Prepares quality packages to contractual government requirements.
  • Reviews and analyzes current documentation for accuracy and compliance.
  • Establishes, implements, and manages document templates with approval of the Quality Manager.
  • Analyzes document changes for completeness and aligns with change history. Ensures the correct and timely implementation of document control requests. Verifies own work, checks format and compliance with document templates.
  • Creates clear, detailed, and visually well-designed documents.
  • Demonstrates excellent and consistent attention to detail.
  • Provides documentation support during internal and external audits and inspections.
  • Communicates with customers and vendors to ensure proper documentation is being provided.
  • Maintains scanning and filing of electronic documents related to quality control.
  • Maintains a working knowledge of company quality assurance standards, internal policies, processes, and procedures and external regulations.
COMPETENCIES:
  • Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
  • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Requirements

REQUIRED SKILLS/EXPERIENCE/TRAINING:
  • High school diploma or equivalent required.
  • 1 - 2 years of related experience highly preferred.
  • Experience working with AS9102 First Article Inspection Report Forms.
  • Knowledge of administrative/clerical procedures and systems to manage files/records.
  • Must have exceptional writing, editing, and research skills.
  • Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problem solving.
  • Must be proficient in Microsoft Office Suite
  • Must pass a post-employment offer drug screen and background check.
WORK ENVIRONMENT

This job operates in the manufacturing office environment at the Main Plant located in Westbrook, Maine. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment is usually moderate to loud.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to remain stationary at a desk, work on a computer with frequent interruptions; handle or feel small components. The employee frequently positions self to reach for objects, maintain and operate office equipment requiring repetitive hand movement and fine coordination including use of computer keyboard, move up to 10 pounds and occasionally lift and/or move up to 50 pounds, and to communicate to exchange information. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

EEO STATEMENT

D & G Machine Products, Inc. provides Equal Employment Opportunity (EEO) to all employees and applicants for employment without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including but not limited to, cancer related or HIV/AIDS related), genetic information or sexual orientation, or any other characteristic protected by applicable law. In addition to federal law requirements, D & G Machine Products, Inc. complies with applicable state and local laws governing nondiscrimination and employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Further, D & G Machine Products, Inc. complies with Affirmative Action (AA) practices as called for by applicable laws and executive orders with respect to equal employment opportunities, administration of personnel actions, and in order to ensure employment decisions are made in furtherance of the objective of equal employment.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

A competitive salary and benefits package is offered, including:
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Supplemental Insurance
  • Short Term Disability (employer paid)
  • Long Term Disability
  • Group Life Insurance (employer paid)
  • 401k with employer match
  • Paid Time Off (PTO)
  • 11 paid Holidays
  • 15% Shift Differential
  • Paid Tuition Reimbursement
  • And much more

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