Staffing Specialist

4 weeks ago

Richardson, United States International Leadership of Texas Full time

Passionate about onboarding the best teachers and campus support staff? Want to make a difference in the lives of district staff and students? Apply to join our Human Resources Staffing Team today

Primary Purpose:

Provide support for daily human resource operations. Support all Human Resources routine/ inquiries and provide responsive and knowledgeable assistance to employees.

Qualifications:

Education/Certification:

  • Bachelor's Degree, Preferred
  • High School Diploma / GED, Required

Special Knowledge/Skills:

  • Proficiency in keyboarding and file maintenance
  • Ability to uses databases
  • Ability to use Microsoft Office (Word, Excel, PowerPoint, etc.)
  • Ability to perform basic math
  • Ability to read, speak, and write English
  • Ability to maintain and create a healthy and positive department culture
  • Ability to maintain confidentiality
  • Ability to problem solve, be responsive and act quick to Human Resources inquires
  • Ability to respond to all internal and external stakeholder with accuracy
  • Ability to have a progressive mindset with Human Resource functions
  • Effective communication and interpersonal skills
  • Excellent organizational skills

Experience:

  • 1 year of K-12 school/campus related experience, preferred
  • 1-3 years of experience in human resources, preferred

Major Responsibilities and Duties:

Human Resources Support

  1. Handle routine Human Resources inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors.
  2. Explain Human Resources policies and practices to employees, as appropriate.
  3. Maintain Human Resources information database to ensure that employee information is accurate, current, and reliable.
  4. Maintain position control system in an accurate and timely manner.
  5. Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis.
  6. Receive and process applications, including verifying completeness of files and notifying those not selected for employment.
  7. Process new hire paperwork including criminal history information, references, and other application materials.
  8. Ensure all I-9, Employment Eligibility Verification Forms are completed with 100% accuracy within the employment timeline.
  9. Responsible for the entire employee lifecycle - official transcripts, service records review/entry and notifications of all employees assigned to campus caseload.
  10. Monitor 100% of all campus files for employee hiring file integrity.
  11. Actively participant at all charter, department, team, and one-on-one check-in / activities.
  12. Ensure 100% of hires payroll information is completed and received by ILTexas Payroll Department.
  13. Provide 100% support and candidate engagement with all recommendations (by assigned campus caseload) to ensure 100% of recommendations are fulfilled with a timely manner.
  14. Review and verify recommended employees Educator Certification Online System (ECOS) for Educators.
  15. Host, prepare, and deliver professional campus roster meetings with invited Human Resources Team Members - Talent Acquisition.
  16. Periodically, attend local DFW and participate in local job fairs with Talent Acquisition Team.
  17. Periodically, visit assigned caseload schools to understand environment and campus staffing needed.
  18. Attend job specific trainings and apply training material to work related responsibilities.
  19. Work directly the lead staffing specialist on process improvements and training documents.
  20. Ability to work cross collaboratively with other departments within ILTexas.
  21. Periodically, work extend hours during high volume hiring seasons.

Reports and Correspondence:

  1. Prepare and distribute or post job vacancy announcements and advertisements.
  2. Prepare, maintain, and distribute employee handbooks, as directed.
  3. Prepare correspondence, forms, and reports according to charter standards and requirements.
  4. Periodically, resolve internal stakeholders' questions in the Human Resources Questionnaire.

Other Professional Responsibilities:

  1. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
  2. Greet visitors and assist employees and applicants to complete applications and required paperwork.
  3. Assist with the preparation and distribution of employment contracts.
  4. Maintain confidentiality with all Human Resources functions.
  5. Follow charter safety protocols and emergency procedures.
  6. Any and all other duties assigned by supervisor
  7. Self-motivated, work well with others.
  8. Ability to instruct and/or train.
  9. Appearance and demeanor revel a positive attitude.
  10. High standard of honesty, integrity, and professionalism.
  11. 100% on-site work location

Supervisory Duties: None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (under 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

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