Sr. Administrative Assistant

2 weeks ago

Durham, United States Amiseq Inc. Full time

Sr. Administrative Assistant - Sales

Durham, NC - Hybrid role

12 Months Contract

Searching for a talented Sr. Administrative Assistant to help provide administrative to Vice Presidents and levels of professionals within the Sales organization. Client seeks the best and brightest candidate who values professional relationships complimented by creativity and team work. Further, the right candidate will have demonstrated progressive success as an Administrative Assistant supporting dynamic, senior-level executives in a fast-paced, high tech environment.

Must be competent in performing tasks with minimal direction and willingness to handle a wide variety of situations, as well as competing priorities with a great attitude and sense of humor. Must have outstanding time management and organizational skills, relying on expertise and sound judgment to plan and accomplish goals. Must be able to exercise discretion, independent judgment and capable of analyzing and solving complex and abstract requests to met deadlines and expectations for support.

Responsibilities:

Provide diverse, routine to complex administrative support with keen ability to foresee and anticipate the needs of the Vice President's and organization to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.

Manage and maintain highly complex, changing and detailing calendars, schedule appointments, meetings, and organizational functions.

Work closely with the Executives, Executive Assistant and Administrative Assistant as a key liaison for the team and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.

Make detailed and complex global travel arrangements, including obtaining passports and visas

Create and Manage Global SalesOps Purchase Orders.

Use political savvy and sophistication to filter through and facilitate actionable items.

May initiate and facilitate meetings and take meeting minutes and manage action items.

May arrange and plan programs and small events for meetings and entertainment of visitors.

May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures

Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate solutions.

Compile, prepare and process executive's expense reports through Expensify program. Screens all incoming correspondence and determine if executive action is needed.

Performs other functions such as greeting guests, organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.

Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers and competitors.

Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health rules.

Provide administrative support and cross-coverage to Sales Admin team and administration staff, as necessary.

Other duties as required.

Required Profile (education, experience):

BS or BA with 5+ years of experience supporting Vice Presidents and above or equivalent experience with at least 3 years' working within a highly demanding fast-paced Sales oriented environment experience highly preferred.

Exceptional calendar management and organizational skills.

Exceptional communication skills, verbal and written.

High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.

Proven skills analytically with abstract problem-solving.

Exceptional professionalism, soft-skills and being a team player.

High level of work ethics, integrity, confidentiality and flexibility.

Highly proficient in the MS Office suite (Word, Excel, PowerPoint, Outlook, Project) and Google Drive.

Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.

Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.Preferred/Assets profile (skills, experience, education):

Experience assisting within a Corporate Sales environment.

Experience in highly demanding fast-paced start-up environment.

Experience in working with a diverse multi-cultural environment.

Must be reliable and work independently

Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

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