Administrative Assistant 3

4 weeks ago

Albuquerque, New Mexico, United States University of New Mexico Full time
Admin Assistant 3

Requisition ID
req32530

Working Title
Administrative Assistant 3 - Exercise Physiology Lab

Position Grade
08

Position Summary

The Exercise Physiology Laboratory in the Department of Health, Exercise, & Sports Sciences (HESS) at UNM is seeking to hire a collaborative, organized, industrious, and experienced administrative assistant to manage their daily and diverse administrative needs. Located in Johnson Center, the Lab conducts a wide variety of faculty research and provides health and fitness related physiological testing services to both UNM students, employees, and the general public. The person in this position will provide the Lab fiscal support for its extensive and unique purchasing, coordinate client schedules in conjunction with Lab faculty and staff, manage a large inventory of equipment in both Johnson Center and Travelstead Hall, oversee student employees, and provide a broad range of organizational support to the unit.

Specific details of job duties and responsibilities are:
  • Manages daily administrative operations of the Exercise Physiology Lab in coordination with the faculty Lab Coordinator and HESS Department Administrator.
  • Serves as the Lab's primary customer service agent for UNM students, staff, faculty and the public; maintain relationships with other UNM units and vendors that provide resources and services to the Lab; answers phones and Lab related customer service questions.
  • Coordinates lab schedules and client services, deliveries of equipment and supplies of a time-sensitive nature, calendars, and facility needs; schedules required equipment maintenance and services.
  • Assists with oversight and coordination of the fiscal activity of the Lab including course fee budgets and expenditures, grants, purchasing, cash and credit card payment processing, and tracking and reconciliation of program accounts.
  • Participates in the formulation of Lab policies and operations; ensures the fiscal, operational and personnel practices comply with department practice and university regulations.
  • Assists with Lab personnel planning, oversees and processes employment and various HR related documents, and provides information on administrative procedures and requirements to Lab faculty and staff.
  • Inventory management; yearly inventory reporting.
  • Data collection on Lab activities and contributing to administrative reports.
  • Additional job-related duties as assigned to meet Lab needs.
See the Position Description for additional information.

Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Strong interpersonal communication skills and the ability to work effectively with a wide range of stakeholders in a diverse environment.
  • Experience with UNM purchasing protocols and policies, specifically P-Card purchasing for both equipment and services.
  • Experience in coordinating schedules.
  • Skilled in organizing multiple tasks and prioritizing duties.
  • Ability to work independently; self-starting and motivated.
  • Record and database maintenance skills; ability to gather data and generate reports.
  • Experience with UNMJobs, UNM databases, systems, and processes.
Additional Requirements

Campus
Main - Albuquerque, NM

Department
Health Exercise & Sports Science (353A)

Employment Type
Staff

Staff Type
Regular - Full-Time

Term End Date

Status
Non-Exempt

Pay
Hourly: $17.39 - $22.37

Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required
Yes

For Best Consideration Date
3/7/2025

Eligible for Remote Work
Yes

Eligible for Remote Work Statement
Occasional remote work may be available based on unit needs and schedule

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
All applications should include a (1) Resume/UNMJobs application and (2) Cover Letter that explains their qualifications for the position.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

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