Bilingual Export Documentation Team Lead

3 weeks ago

Medley, United States Virtual Full time
Vaco is hiring a Bilingual Export Documentation Team Lead located in Miami, FL. This role does site on-site.

Overview:
Assist in maintaining an efficient and profitable added value service within the scope of export, warehouse consolidations, and Inland for freight shipments exporting from the United States.  Maintain effective business relationships with suppliers, vendors, carriers, customers, and domestic offices/departments. Work and communicate with other members of the Company to create an effective team. Contribute expert knowledge during discussions of critical issues. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:
  • Three (3) years of experience in Exports, inland coordination, and warehousing consolidations. To include: Export documentation air and ocean, coordinating inland trucking for LTL/FTL (Less/Full Trailer Load), and cargo consolidation FCL/LCL (Less/Full Container Load) container maximization.
  • High school diploma or equivalent.
  • Effective analytical and negotiating skills relevant to rating, pricing, and bookings.
  • Knowledge of Export Regulations and governing Federal Agencies.
  • Experience in preparation of Electronic Export Information (EEI/SED), Ocean Bill of Lading (OBL) documents, airway bills, vehicle validation, and Letter of Credits.
  • Knowledge of export documents such as Commercial invoice, Certificates of Origin, and POA.
  • Demonstrate ability to lead people.
  • Intermediate computer skills (in programs such as Word, Excel and PowerPoint).
  • Advanced communication skills in English and Spanish (verbal and written).
  • Ability to communicate (read and write) effectively in a business environment in both, English and Spanish.
  • Ability to establish and maintain effective working relationships with fellow employees and other individuals s/he may have to contact in order to perform her/his job.
  • Ability to respond to common inquiries regarding the areas and/or countries s/he works with.
  • Excellent attention to details and sense of urgency, ability to prioritize with emphasis on quality of work.
  • Ability to work with limited supervision, multitask, and possess strong initiative.
  • Ability to work extended hours, holidays and/or weekends, as needed.

Preferred Qualifications:
  • Knowledge of state, federal and international applicable laws and regulations (Federal Maritime Commission, Census Bureau, OFAC, U.S. Customs, environmental and hazardous, import/export, maritime Air and Civil Aeronautic Board).
  • Familiarity with International Commercial Terms (INCOTERMS) and shipping terms.

Duties and Responsibilities:
  • Lead the Standard Export team to ensure effective execution of Seaboard Solutions services.
  • Train all team members to meet the company’s service objectives and assist management in maintaining a continuous staff enhancement program.
  • Continuously review, modify, and enhance processes and procedures to maintain optimal service and efficiency levels.
  • Assist with the creation and maintenance of standard operating procedures for accounts and the division.
  • Maintain positive and encouraging working relation with all service providers.
  • Oversees the consolidation team to ensure shipments are coordinated in a timely manner.
  • Audit export shipment files for accuracy.
  • Monitor consolidated containers are maximized based on established criteria.
  • Maintain management informed on a regular basis, alerting management of business opportunities, problems /issues.
  • Keep current with government regulations pertaining to international commodities shipments, e.g. hazardous materials, customs, foreign country regulations.
  • Prepare appropriate shipping documentation, billing to customer, air way bills, delivery orders, commercial documents, etc. as well as tracking of shipments.
  • Prepare and oversee load plans of cargoes per customer’s request.
  • Prepare reports required by customers or management, and invoice all related services performed on shipments.
  • Other duties as assigned by management.

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