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Marketing Assistant

2 months ago

Los Angeles, United States Virtual Full time

A well known medical manufacturing company is looking for adetail-oriented and proactive Administrative Support Coordinator to provide essential support to our marketing team. This role involves managing sales data, market trends, forecasts, account analyses, and new product information.

The Coordinator will handle expense reporting, IT requests, office supplies, and equipment management, along with other administrative tasks as needed.

Key Responsibilities:

  • Deliver administrative support to management and team, including compiling and analyzing sales data, market trends, and forecasts.
  • Manage expense reporting, IT requests, and office supply inventory.
  • Assist in creating presentations and managing social media content calendars.
  • Coordinate customer visits, group meetings, and events, including meals, entertainment, and marketing materials.
  • Support meetings and trade shows by identifying and coordinating requirements, developing schedules, and establishing contacts.
  • Make travel arrangements and schedule meetings as directed by management.
  • Coordinate logistics for meetings, events, conventions, and workshops.
  • Track and manage marketing samples, prototypes, and products.
  • Serve as the initial point of contact for the department via email, phone, and fax, ensuring timely and accurate routing of communications.
  • Maintain an orderly work environment, including the upkeep of marketing inventory, as part of the administrative team.

Essential Functions:

  • Report directly to the Group Marketing Manager or other senior management as applicable.
  • Follow management direction to complete tasks efficiently and support project goals.
  • Prioritize work based on management input to align with marketing and sales objectives.
  • Collaborate with cross-functional team members and support team-wide projects.
  • Adhere to the annual budget for the cost center (OPEX).
  • Perform physical tasks that may involve lifting objects over 25 pounds.
  • Ensure compliance with legal and commercial activity regulations.

Basic Qualifications:

  • Minimum of 2 years of relevant experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong writing, presentation, and communication skills.
  • Excellent organizational abilities.

Desired/Preferred Qualifications:

  • Experience as a Coordinator or Administrative Assistant is advantageous.
  • Bachelor's degree is preferred.

If you are a motivated individual with a knack for organization and a passion for supporting team success, we encourage you to apply.

This is a long term temporary role. Local candidates only please. 
$21-25/hr