File Clerk/Data Entry Clerk

3 weeks ago

Anchorage, United States NANA Construction Full time
Job Description

The File Clerk / Data Entry Clerk position is responsible for maintaining databases by entering new and updated information as well as providing administrative support to the NANA Construction Accounting and Procurement Department.

Responsibilities

  • Logs, compiles, organizes, processes, and summarizes many different types of data.
  • Operates or performs such standard office duties such as producing general office written or electronic correspondence, handling a variety of telephone and office equipment, observing proper procedures to handle records or other materials. Enter paperwork in electronic system either by data entry of by using optical scanners.
  • Operates in a climate of confidentiality requiring discretion.
  • Assists others with overflow work or special projects.
  • Will assist in the preparation of documents affecting the functioning of the assigned area.
  • Will utilize specialized computer systems and applications with unique applications being used at the discretion of the department. This position has no supervisor responsibilities.
  • This job has no supervisory responsibilities.
  • Other duties that are pertinent to the department or unit's success also may be assigned.
Qualifications
  • High School Diploma or GED equivalent.
  • Minimum one (1) year administrative, clerical, data entry or related experience.
  • Must be able to type 50 wpm.
  • Fast typing skills; Knowledge of touch typing system is strongly preferred.
  • Intermediate skillset with Microsoft Office Suite.
  • Working knowledge of office equipment and computer hardware and peripheral devices.
  • Basic understanding of database and filing systems.
  • Ability to work independently and complete assignments in a timely manner.
  • Great attention to detail.
  • Must be able to perform each of the essential duties listed above with a professional degree of competency.
  • Excellent customer service and organizational skills.
  • Must be fluent in speaking, reading, and writing English.
  • Valid driver's license and acceptable driving record for the past three (3) years to be eligible under company vehicle insurance policy.

Working Conditions and Physical Requirements

Weather: Indoors: environmentally controlled; requires most or all work to be done inside

Description of environment: Standard office environment

Physical requirements: Employee is required to lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, and carry weight/lift.

Travel: None

Competencies

Analytical - Uses intuition and experience to complement data.

Design - Demonstrates attention to detail.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations.

Project Management - Communicates changes and progress; Completes projects on time and budget.

Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

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