Executive Assistant

4 weeks ago

Albuquerque, United States Vitality Works Full time

Come Grow with Us

Vitality Works mission is to create efficacious and therapeutic herbal, vitamin and nutraceutical supplements to help people get and stay well. While the FDA defines minimum quality, we strive for the highest level of quality. Vitality Works also operates in an environmentally sustainable way, recycling, composting, reducing energy and water consumption in a conscientious way. Our dedicated and passionate employees strive to produce amazing products in an uncompromising yet affordable way so that these products are affordable and effective.

Position Summary:

As the Executive Assistant you will serve as the primary point of contact between the President/CEO of the company external constituents on all matters, including managing information flow, organizing and coordinating schedules, and coordinating trade shows and other company events. Will also assist with internal coordination of schedules as needed.

Position Responsibilities:

  • Provide “gatekeeper” and “gateway” role in a judicious manner between the President and all constituents acting as the point of contact.

  • Prioritize conflicting needs; handles matter expeditiously and proactively and follows through on projects to successful completion, often with deadline pressures.

  • Work closely with the President to keep him informed of upcoming commitments and responsibilities, including the nature or content of upcoming meetings but before the meeting, and following up appropriately.

  • Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the President updated.

  • Assist with the preparation of various company reports.

  • May assist in maintaining company website.

  • Maintain executives’ schedules, arrange meetings, and appointments and provide reminders.

  • Coordinate catering activities for meetings and special events, make travel arrangements for executives.

  • Coordinate and assist in administrative activities and reporting across multiple departments.

  • Manage company events including trade shows and trainings.

  • Work with leaders, managing internal and external company communications.

  • May assist with other related administrative duties including legal-matter related.

  • Attend meetings to assist and take notes.

  • Run errands as needed.

  • Must maintain discretion and confidentiality at all times.

  • Other tasks and administrative needs as they arise

Qualifications

Skills & Requirements:

  • Extensive knowledge of Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.

  • Must possess at least 3 years of experience in executive level administrative support preferably supporting a C-Level Executive.

  • Associates degree preferred.

  • Excellent organization and time management skills.

  • Team oriented and dependable.

  • Ability to use independent judgment in solving complex issues.

  • Problem solving and analytical skills.

  • Strong attention to detail.

  • A positive attitude and strong work ethic.

  • Excellent verbal and written communication skills in a manner appropriate for a wide variety of audience.

  • Must be versatile, flexible and agile to shift from projects and activities as priorities change.

  • Ability to work well in a fast-paced, dynamic environment.

  • High tolerance to stress.

  • Ability to interact on an executive caliber.

Physical Demands & Working Conditions:

  • Ability to work under pressure

  • Ability to sit for long periods of time

  • Ability to operate a computer keyboard, mouse and other computer components

  • Ability to lift up to 10 lbs.

Vitality Works Benefits:

At Vitality Works, we know your power comes from your overall well-being and the well-being of your family. That’s why we offer a comprehensive benefits package that supports the health of you and your family. As a part of our family, your benefit offerings include:

  • Highly Competitive Medical, Dental, & Vision Coverage

  • Health Savings Account

  • Benefits: Basic L ife/AD&D, STD/LTD, & Employee Assistance Program paid by Vitality Works, Voluntary Supplemental Life/AD&D, Critical Illness & Accident Insurance

  • Work/Life Balance: Sick Leave, Vacation Time & Paid Holidays

  • 401(k) Plan: 100% match on the first 3% contributed plus an additional 50% up to 5%

  • Group Voluntary Benefits

  • 2 FREE Supplements per month

  • Amazing on-campus gym/basketball courts/walking paths

  • Referral Bonus Program

Apply Today on the Vitality Works Career Portal

  • Executive Assistant

    3 weeks ago

    Albuquerque, United States Presbyterian Healthcare Services Full time

    Uses excellent customer service skills in interactions with patients, members, employees and the public. Ensures appropriate contact and follow up actions are taken. Documents complaints in appropriate system if necessary. Assists with and maintains Executive Assistant, Executive, Assistant, Healthcare, Business Services

  • Executive Assistant

    4 days ago

    Albuquerque, United States Simple Solutions Financial Full time

    Job DescriptionJob DescriptionJoin Our Team: Executive Assistant Wanted!Are you a proactive, organized, and detail-oriented professional? We’re seeking a dynamic Executive Assistant to support our leadership team and help streamline operations. If you thrive in a fast-paced environment and love to stay one step ahead, we want to hear from you!Key...

  • Executive Assistant

    4 weeks ago

    Albuquerque, United States SierTeK Full time

    SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our...

  • Executive Assistant

    1 week ago

    Albuquerque, United States SierTeK Full time

    SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our...

  • Executive Assistant

    2 weeks ago

    Albuquerque, United States Lovelace Biomedical Research Institute Full time

    Overview Reporting to Scientific Leadership and under limited direction, the Executive Assistant will provide executive-level administrative support to a number of scientific directors. Will independently oversee a wide range of administrative tasks, including managing complex calendars, scheduling high-level meetings, and prioritizing conflicting requests...

  • Executive Assistant

    4 weeks ago

    Albuquerque, United States Serv Recruitment Agency Full time

    Optimum Human is growing fast and looking for a dedicated and driven Executive Assistant to support their CEO in leading a high-performance team in New Mexico. Position Responsibilities: Manage the CEO's schedule, including calendar coordination, meeting preparation, and travel arrangements. Anticipate needs, prioritize demands, and proactively address...

  • Executive Assistant

    2 weeks ago

    Albuquerque, United States Optimum Human Full time

    Optimum Human is growing fast and looking for a dedicated and driven Executive Assistant to support their CEO in leading a high-performance team in New Mexico. Position Responsibilities: Manage the CEOs schedule, including calendar coordination, meeting preparation, and travel arrangements. Anticipate needs, prioritize demands, and proactively address...

  • Executive Assistant

    3 days ago

    Albuquerque, United States Optimum Human Full time

    Optimum Human is growing fast and looking for a dedicated and driven Executive Assistant to support their CEO in leading a high-performance team in New Mexico.Position Responsibilities:Manage the CEO’s schedule, including calendar coordination, meeting preparation, and travel arrangements.Anticipate needs, prioritize demands, and proactively address...

  • Executive Assistant

    2 weeks ago

    Albuquerque, United States Optimum Human Full time

    Optimum Human is growing fast and looking for a dedicated and driven Executive Assistant to support their CEO in leading a high-performance team in New Mexico.Position Responsibilities:Manage the CEO’s schedule, including calendar coordination, meeting preparation, and travel arrangements.Anticipate needs, prioritize demands, and proactively address...

  • Executive Assistant

    4 weeks ago

    Albuquerque, United States Vitality Works Full time

    Job DetailsJob Location Vitality Works Inc - Albuquerque, NM Salary Range $55,000.00 - $70,000.00 Salary/year Job Shift Day Job Category Admin - Clerical DescriptionCome Grow with Us! Vitality Works mission is to create efficacious and therapeutic herbal, vitamin and nutraceutical supplements to help people get and stay well. While the FDA defines minimum...

  • Executive Assistant

    1 week ago

    Albuquerque, United States Vitality Works Full time

    Job DetailsJob Location Vitality Works Inc - Albuquerque, NM Salary Range $55,000.00 - $70,000.00 Salary/year Job Shift Day Job Category Admin - Clerical DescriptionCome Grow with Us! Vitality Works mission is to create efficacious and therapeutic herbal, vitamin and nutraceutical supplements to help people get and stay well. While the FDA defines minimum...

  • Executive Assistant

    4 weeks ago

    Albuquerque, United States Cortina Solutions Full time

    Cortina Solutions is seeking an Executive Assistant to support a government customer in Albuquerque, NM. This position is contingent upon contract award. Job Duties: Support multiple senior officers and executives (O-6 and above, GS-15 and above, or industry equivalents) Prepare and maintain (keeping current and accurate) leadership calendars and schedules...

  • Executive Assistant

    4 weeks ago

    Albuquerque, United States Solar Works Energy Full time

    Job Description Are you highly organized, tech-savvy, and capable of managing complex tasks with precision and attention to detail? Do you thrive in fast-paced environments and enjoy working directly with top leadership? If so, we want to meet you! Key Responsibilities: •Manage the CEO's calendar, scheduling meetings and calls with partners, clients, and...

  • Executive Assistant to the President

    2 weeks ago

    Albuquerque, United States Heritagerec Full time

    DescriptionWORK, PLAY, & ENJOY LIFE WITH HERITAGE!Are you passionate about the dynamic world of commercial property management and development? Heritage Real Estate Company has an exciting full-time opportunity for you! We proudly manage three premier Class A office buildings in Albuquerque, two exceptional Class A buildings in Santa Fe, the innovative...

  • Executive Assistant

    4 weeks ago

    Albuquerque, United States Vesper Energy Full time

    The Executive Assistant provides comprehensive administrative support to the CEO and other senior leaders. This role demands superior organizational skills, discretion, and adaptability to manage a dynamic workload. The successful candidate will excel at building relationships, anticipating needs, and maintaining an efficient workflow in alignment with...

  • Executive Assistant

    4 weeks ago

    Albuquerque, United States Vesper Energy Full time

    The Executive Assistant provides comprehensive administrative support to the CEO and other senior leaders. This role demands superior organizational skills, discretion, and adaptability to manage a dynamic workload. The successful candidate will excel at building relationships, anticipating needs, and maintaining an efficient workflow in alignment with...

  • Executive Assistant

    4 weeks ago

    Albuquerque, United States Vesper Energy Full time

    The Executive Assistant provides comprehensive administrative support to the CEO and other senior leaders. This role demands superior organizational skills, discretion, and adaptability to manage a dynamic workload. The successful candidate will excel at building relationships, anticipating needs, and maintaining an efficient workflow in alignment with...

  • Executive Assistant to the President

    3 weeks ago

    Albuquerque, United States Heritage Real Estate Services Inc Full time

    Job Type Full-time Description WORK, PLAY, & ENJOY LIFE WITH HERITAGE! Are you passionate about the dynamic world of commercial property management and development? Heritage Real Estate Company has an exciting full-time opportunity for you! We proudly manage three premier Class A office buildings in Albuquerque, two exceptional Class A buildings in Santa...

  • Executive Assistant to the President

    3 weeks ago

    Albuquerque, United States Heritage Real Estate Services Inc Full time

    Job Type Full-time Description WORK, PLAY, & ENJOY LIFE WITH HERITAGE! Are you passionate about the dynamic world of commercial property management and development? Heritage Real Estate Company has an exciting full-time opportunity for you! We proudly manage three premier Class A office buildings in Albuquerque, two exceptional Class A buildings in Santa...

  • Executive Assistant

    3 weeks ago

    Albuquerque, NM, United States Serv Recruitment Agency Full time

    Optimum Human is growing fast and looking for a dedicated and driven Executive Assistant to support their CEO in leading a high-performance team in New Mexico. Position Responsibilities: Manage the CEO's schedule, including calendar coordination, meeting preparation, and travel arrangements. Anticipate needs, prioritize demands, and proactively...