Office Manager, 1/ST LLC

4 weeks ago

Hallandale Beach, United States Gulfstream Park Full time

ABOUT 1/ST 1/ST is a world-class technology, entertainment and real estate development company with Thoroughbred horseracing and pari-mutuel wagering at the core. The company's consumer facing brand 1/ST (pronounced "First") powers The Stronach Group's forward-thinking 1/ST RACING & GAMING, 1/ST CONTENT, 1/ST TECHNOLOGY, and 1/ST EXPERIENCE businesses. 1/ST RACING & GAMING drives the best-in-class horse racing operations and gaming offerings at the company's premier racetracks and training centers including: Santa Anita Park, Golden Gate Fields and San Luis Rey Downs (California); Gulfstream Park - home of the Pegasus World Cup Championship Invitational Series, and Palm Meadows Thoroughbred Training Center (Florida); the Maryland Jockey Club at Laurel Park, Pimlico Race Course - home of the legendary Preakness Stakes, Rosecroft Raceway (Maryland). 1/ST CONTENT is the operating group for 1/ST's media and content companies including: Monarch Content Management, Elite, TSG Global Wagering Solutions (GWS) and XBTV. 1/ST TECHNOLOGY is racing's largest racing and gaming technology company offering world-class products via its AmTote, Xpressbet, 1/ST BET, XB SELECT, XB NET, PariMAX and BetMix brands. 1/ST EXPERIENCE blends the worlds of sports, entertainment and hospitality through innovative content development, elevated national and local venue management and hospitality, strategic partnerships, sponsorships, and procurement development. POSITION OVERVIEW 1/ST is seeking a highly organized and personable individual to join as the Office Manager and Administrative Assistant. The ideal candidate will be responsible for managing the day-to-day administrative operations of 1/ST's corporate headquarters while also providing exceptional receptionist duties to ensure a smooth and welcoming experience for clients, visitors, and employees. ESSENTIAL DUTIES AND RESPONSIBILITIES Administrative Support: Schedule and coordinate meetings, appointment and travel arrangements across different time zones, often changing rapidly. Prepare and distribute memos, emails, and reports for various projects including data entry, document preparation and research tasks. Assist with basic accounting tasks such as expense reports and invoice processing. Work closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities and following up appropriately. Office Organization: Develop and implement office policies and procedures to improve efficiency and productivity. Take ownership of office supplies and equipment, ensuring the office remains properly stocked and well-maintained. Maintain filing systems and electronic databases. Oversee office maintenance and repairs, liaising with building management as necessary. Reception Duties: Welcome visitors in a friendly and professional manner creating a positive first impression. Manage incoming calls and inquiries, directing them to the appropriate person or department. Process incoming and outgoing mail and packages. Maintain a clean and organized reception area. Cross-functional Collaboration: Embrace our startup mentality by being adaptable and proactive in addressing office needs and challenges. Be a trusted resource for our team members, providing support and assistance with various administrative tasks. QUALIFICATIONS Proven experience in a similar role, preferably in an office setting. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite and other office software. Attention to detail and problem-solving skills. Ability to work independently and prioritize tasks effectively. Exhibit exceptional critical-thinking and problem-solving ability. Possess excellent organizational, communication, and analytical skills with the ability to prioritize and handle multiple tasks simultaneously in a fast-paced environment. Value teamwork and collaboration; exhibit a participatory and inclusive work style. Self-motivated individual with a "roll up the sleeves attitude" and a "hands-on" style, having the aptitude to thrive in a fast-paced, results-oriented environment. 1/ST is an equal opportunity employer and encourages applications from all qualified candidates. Accommodations are available on request for candidates taking part in all aspects of the selection process. While we appreciate your interest in applying, a 1/ST recruiter will only contact leading candidates whose skills and qualifications closely match the requirements of the position.

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