People Assistant

1 week ago

Cambridge, United States Philips Full time
Job Title
People Assistant

Job Description

People Assistant - Cambridge, MA

Reporting into the Head of HR - North America, the People Assistant will perform administrative and project responsibilities requiring excellent judgment and discretion, supporting our Employee Engagement program, including program management and analytic support.

Your role:
  • Perform pro-actively and independently the full range of executive administrative tasks which involves a very high level of responsibility and are of a confidential nature (calendar management, meetings, plan video/conferences, travel arrangements, expense report etc.), aligning activities and processes with the demands of the executives or departments. Collaborate and coordinate with other Executive Assistants globally and across North America, sharing knowledge with a continuous focus on improvements in purpose of tools, processes, and approaches with others.
  • Navigate complex and detailed travel plans, itineraries, and documents for travel-related meetings (both domestic and international) and process related expense reports.
  • Organize, coordinate and host meetings and events including pre-meeting setup, communicating agenda, note taking, tracking and follow up on identified action items as well as administer the Employee Recognition program.
  • Serve as a point of contact for team members and internal departments; respond to basic HR questions and inquiries, both written and verbal.
  • Responsible for onboarding and offboarding team members and for the department procurement cards as well as purchase orders processing.
You're the right fit if:
  • You've have acquired 5+ years of experience in an executive assistant role in a dynamic and global environment - experience in the People Function is a plus.
  • You hold a bachelor's degree.
  • Your skills include strong oral and written communications to create e-mails and announcements, PPT savvy to support with major presentations as well as working closely with employees and leadership. Knowledge of administrative procedures and proficiency with Microsoft Office, Workday, Concur and ability to learn new tools.
  • You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
  • You're a pro-active problem preventer who takes initiative and makes independent decisions. Motivated, detail-oriented, with meticulous organizational skills. Knows how to set priorities under pressure and manages time and workload. Ability to exercise discretion and apply good judgement in making decision, work independently and as part of a team.
About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
  • Learn more about our business.
  • Discover our rich and exciting history.
  • Learn more about our purpose.
  • Read more about our employee benefits.


If you're interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our commitment to diversity and inclusion here.

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Cambridge, MA.

This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer/Disabled/Veteran and maintains a drug-free workplace.

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