Operations Coordinator

4 weeks ago

Fort Lauderdale, United States SRS Real Estate Full time

Job Type

Full-time

Description

POSITION OVERVIEW:

Full-time position located in the Ft. Lauderdale office. The office operations coordinator is responsible for office financial administration, on/off-boarding office personnel, facilities oversight, real estate licensing, and interdepartmental liaison to ensure compliance with established corporate guidelines and consistency with company policies. In addition, the operations coordinator will participate in national and local initiatives and projects. May require minimal travel. This position will have the following responsibilities for multiple offices in multiple states.

PRINCIPAL RESPONSIBILITIES:

Financial

•Code and approve vendor invoices in online A/P system as received

•Prepare, review and submit expense reports before deadlines according to established guidelines

•Approve on-line vendor orders for offices supported and ensure discounted contract items are being utilized

•Conduct detailed review of monthly Profit & Loss Statement - and summarize data for market leader(s) by providing explanations for variances on revenue and expense summary

•Prepare and implement annual budget and ensure cost containment procedures are maintained

•Do detailed research to accurately forecast expenses for offices supported

•Assist in forecasting and documenting revenue for each broker

Human Resources

•Facilitate on-boarding and off-boarding of personnel

•Review and approve time sheets and/or requests for Paid Time Off in payroll system

•Communicate and coordinate internal and company policies and procedures to ensure they are accurately implemented within the local offices

•Hire temporary staff, if needed

Facilities Management

•Manage facilities, which includes coordinating with owner or property management group, employee and client parking issues and other suite issues as needed

•Order office supplies, branded items and kitchen supplies from local and national vendors, organize and put away (or facilitate where not on-sight)

•Manage equipment, furniture and off-site storage, if applicable

•Evaluate equipment and manage purchases

•Organize and facilitate office moves and remodels as needed

Licensing and Legal

•Ensure state and real estate licensing compliance, including working with brokers to ensure licenses are renewed in a timely manner

•Negotiate local vendor contracts, if needed

•Liaison with attorneys for contractual and local office issues

Interdepartmental Liaison Accounting:

Ensure all A/P and budget issues are handled accurately and timely according to established guidelines and deadlines Human Resources:

Coordinate with multiple corporate departments in on-boarding and off-boarding of personnel in all offices supported and facilitate training of new personnel on standards for systems, databases and procedures Information Technology:

Facilitate new equipment, technology initiatives, policies and procedures, etc., to ensure operational effectiveness at the local office level

Requirements

QUALIFICATIONS:

•Minimum three years commercial real estate and/or office management experience required

•Minimum five years professional experience required - Bachelor's degree preferred

•Knowledge and experience with financial terms and principles required

•Strong MS Office skills required. (Excel; Word and Outlook). Software skills will be tested.

•Logic and reasoning skills (will be tested) - and ability to drill down, figure things out and provide solutions to problems

•Possess superior attention to detail and follow-through

•Organizational and efficiency skills

•Excellent verbal and written communication skills

•Effective at multi-tasking in a fast-paced work environment

•Interact effectively with all levels of the organization

•Manage multiple projects and prioritize tasks effectively to meet deadlines

•Ability to work independently - as well as thrive in a team environment with a team-player attitude

WHAT WE BELIEVE We succeed when our clients succeed. Our success is measured in the achievement of our clients' objectives, satisfaction, and trust. Integrity - We will not compromise our individual or corporate integrity for any reason Respect - We celebrate the intrinsic value of each person and embrace diverse perspectives Teamwork - Collective efforts provide extraordinary results Balance - A consistently productive team balances family, faith, community, and self Leadership - Continued success relies on our ability to attract and motivate leaders of character

***We do not work with 3rd party staffing agencies*** #J-18808-Ljbffr

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