Field Procurement Coordinator II

2 weeks ago

Port Sulphur, United States Zachry Group Full time
Job Description

Responsibilities will include the following:

Procurement Coordinator Level III is responsible for performing sourcing activities on large industrial capital projects.

Procurement Coordinator may also be assigned to sourcing events for standard and medium criticality materials, equipment, and subcontracts.

They also support complex purchasing activities for more complex materials, equipment and subcontracts within the realm of the Procurement Coordinator III position, as needed.

Responsibilities

RESPONSIBILITIES
  • Responsible for execution (purchase) of Early Procurement pre-mobilization checklist items
  • Responsible for sourcing activities for both estimating support on projects in the Deal Development phase and Procurement
  • Execution activities during the life cycle of a project from RFP solicitations through the Award phase
  • Perform commercial analyses of Bidders proposals, conduct supplier negotiations, writing and submitting recommendations of award and leading Bidder conferences.
  • Engaging and maintaining Supplier relationships on awarded contracts, communicating with key internal and external stakeholders and maintaining overall transparency with the Project Management Team (PMT)
  • Participation in Deal Development and support in estimating efforts including issuing Request for Information (RFI's)
  • Perform evaluation of proposals and coordinate discussions between bidders and technical personnel
  • Maintain an understanding of the standard contract terms and conditions and contract formation
  • Negotiate with suppliers to obtain the overall best deal and risk profile for the enterprise
  • Participate in Supplier and subcontractor kick-off and close-out meetings
  • Develop scopes of work and negotiate contract change orders and amendments
  • Maintain knowledge in specific IT support systems (Oracle, PPMS, Document Control)
  • Participate in weekly procurement meeting
  • Develop and maintain strong relationships with suppliers, engineers, construction management, and essential project personnel
  • Manage workload efficiently in a fast-paced environment focused on standard complex technical items with opportunities towards more complex high-profile items as experienced is gained and stronger skills are demonstrated
  • Lead in procurement execution for standard and medium criticality sourcing events, conduct research & development sourcing strategies, develop supplier list and sourcing strategies, as well as performance-based scopes of work and understand specifications and drawing packages from RFP through the Award phase
  • Deal Development phase estimating support from receipt of proposal through proposal submittal
  • Maintain knowledge of procurement processes and procedures and execute in accordance with Zachry SOP's
  • Interface and manage relationships with Suppliers, Engineering, and Construction Management personnel
  • Travel to project site as needed to participate in Supplier kick-off, closeout and clarification meetings (15% or less)
  • Other duties as assigned
Qualifications

QUALIFICATIONS
  • Bachelor's degree or a diploma with equivalent working experience in lieu of a degree.
  • High School Diploma or GED
  • Minimum 3-5 years of related experience
  • Must have the ability to work independently, think and plan ahead and bring issues to attention of management.
  • Ability to work in a fast-paced environment, detail oriented and provide accurate work products
  • Experience using Microsoft Office Productivity tools (Office 365, SharePoint, Teams, etc.) (preferred)
  • Experience creating document templates and workflows in industry digital document approval platforms like DocuSign and Adobe Sign would be beneficial
  • Some travel may be necessary 25% or less (when required)
  • Preferred large industrial construction procurement experience
  • Prefer experience in multiple industrial market sectors
  • Prior experience interfacing with client and engineering entities preferred

PHYSICAL DEMANDS

Employee will be required to communicate in person, via telephone, email, use of arm/hand steadiness, manual dexterity, finger dexterity, multi limb coordination, oral expression, and comprehension. May be required to lift, carry and move objects safely.

WORK ENVIRONMENT

Work will be in a conservative corporate office environment operating and functioning at a fast pace. Working out of cubicles near other various colleagues who are also in cubes. Some may refer to these workspaces as cube farms. Our corporate campus includes an on-site caf with various daily breakfast, lunch and snack-time selections, a sizeable fitness center equipped with various state of the artwork out equipment & weights, outdoor walking/jogging-path, herb garden, basketball half-court, sand-volleyball court, soccer field, as well as a clinic with a certified nurse practitioner. Office noise will be low and generally consist of cube neighbors' phone-calls, conversations and/or laughter. You can expect people to treat you with friendliness and respect throughout the Zachry campus.

The above description covers the fundamental responsibilities of the Procurement Coordinator position. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

Zachry Group is dedicated to providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer

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