Accounts Payable Specialist Providence Place
2 weeks ago
About Us:
Providence Place offers a wide range of living options for seniors in a caring, Christian environment. Our beautiful campus houses Westchester Village I & ll (Independent Living), Westchester Harbour Assisted Living, and Westchester Manor Nursing and Rehabilitation Center.
Position Summary:
The Accounts Payable Specialist will play a critical role in managing the accounts payable process for our corporate office, ensuring accurate and timely processing of invoices, reimbursements, and payments. This role will be responsible for handling a high volume of transactions, maintaining compliance with accounting principles, and managing intercompany financial flows.
Key Responsibilities:
* Receive and review invoices, forwarding them to the appropriate facilities for approval.
* Verify correct coding and authorization of invoices according to the General Ledger Chart of Accounts.
* Verify invoice information for accuracy and completeness.
* Process invoices for multiple facilities while adhering to Accounts Payable processes.
* Process patient refunds and manual disbursements.
* Verify expense reports and reconcile them with account balances and process employee reimbursements.
* Reconcile credit card reports to ensure accurate accounting.
* Coordinate and reconcile intercompany transactions among the various entities within the organization.
* Monitor accounts to ensure payments are up to date.
* Assist in preparing weekly payment runs to ensure accuracy.
* Handle check printing, attaching necessary supporting documentation, and mailing checks.
* Reconcile vendor statements and rectify discrepancies.
* Set up new vendors or update vendor information in the accounting system.
* Provide internal and external customer support for AP inquiries (Vendor/Internal).
* Ensure timely responses to vendor and employee inquiries regarding invoices and expenses.
* Participate in the monthly close process, calculating and recording monthly accruals for accounts payable.
* Generate reports and reconcile AP Ledger for accurate record keeping.
* Assist in annual outside audits by gathering necessary account information and documents.
* Manage postage requests and maintain the postage machine updating process. Gather paperwork and verify data for the generation of vendor 1099 tax documents.
* Maintain tax documents and complete required filings with federal, state, and local agencies.
* Provide support for all accounts payable functions with an emphasis on accuracy and timeliness.
* Maintain organized and accurate records of accounts payable transactions.
Qualifications:
* Proven experience in accounts payable within a multi-entity organization, preferably in the healthcare or not-for-profit sector.
* Knowledge of accrual accounting and intercompany transactions.
* Strong proficiency in accounting software and Microsoft Excel.
* Excellent organizational and time-management skills.
* Attention to detail and high degree of accuracy.
Benefits:
Medical, Dental, Vision, Life, STD, LTD, 403B and FSA. Benefits are available to you after your 90 days of Full-Time employment.
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