Clerk IV

4 weeks ago

Chicago, United States VetJobs Full time
Job Description

Collections, Ownership, & Administrative Litigation Division

Under general supervision, supervises employees engaged in the performance of routine clerical duties and/or performs clerical duties of a complex nature; and performs related duties as required.

ESSENTIAL DUTIES
  • Codes and prepares input and output data for computer-based systems.
  • Reviews requests for information and processes requests in accordance with departmental regulations.
  • Assist in creating projection reports and projects.
  • Oversees the filing, storage, and maintenance of departmental files and mail.
  • Coordinates and monitors the processing of various forms and documents both physical and digital.
  • May oversee the ordering, storage and distribution of supplies and equipment.
  • Prepares a variety of statistical, operating and performance reports.
  • Reviews daily postings to a variety of accounts, books ledgers and registers.
  • Verifies the posting of payments for such items as permits, warrants and license applications.
  • Maintains polite and professional communication in person, via phone, e-mail, and mail.
  • Perform other duties as necessary including but not limited to transmitting third-party payments for processing to other City departments.
Additional duties may be required for this position.

Certificates/Security Clearances/Other

THIS POSITION IS IN THE CAREER SERVICE

Location: 121 N. LaSalle Room 400, Chicago, IL 60602

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

Additional Qualifications/Responsibilities

Qualifications

Two years of progressively responsible clerical experience or an equivalent combination of training and experience.

Preference will be given to external candidates possessing the following:
  • Previous work experience with Oracle and Business Objects
  • Previous work experience with vendor relations and troubleshooting
  • Previous experience creating and maintaining spreadsheets to track pending assignments.
  • Previous experience organizing and maintaining confidential and administrative files.
  • Proficient in Microsoft Office, including Word, Excel, and Outlook.

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