clerk iv

**Description:**

**BID/JOB ANNOUNCEMENT**

**Clerk IV**

**Department of Fleet and Facility Management**

**Bureau of Fleet Services**

**Number of Positions: 1 (Additional vacancies possible pending budget approval)**

This position is open to the public and all current City employees covered under the Citys collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: AND

1. Check the box on your profile titled Currently employed by the City of Chicago

2. Enter your employee ID (located on your pay stub labeled payee/employee number)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under general supervision, performs clerical duties of a complex nature; and performs related duties as required.

ESSENTIAL DUTIES

Oversees the filing, storage and maintenance of departmental files

Coordinates and monitors the processing of various forms and documents including applications, requisitions, vouchers, and payroll requests

Coordinates and prioritizes work flow; supervises the ordering, storage and distribution of supplies and equipment

Reviews forms to ensure accuracy, completeness, authenticity and employee eligibility

Reviews request for information from departmental records and processes requests in accordance with departmental regulations

Trains and instructs employees in clerical operations and departmental rules, regulations and policies

Supervises the maintenance of accounts of transactions for currency or checks received

Prepares a variety of statistical, operating and performance reports

Codes and prepares input and output data for computer-based systems

Reviews daily postings to a variety of accounts, books ledgers and registers

Additional duties may be required for this position

Location: 210 West 69th Street

Days: Monday-Friday

Hours: 8:00am 4pm or 8:30am-4:30pm

Salary: $ 48,960.00 /year

THIS POSITION IS IN THE CAREER SERVICE

**Qualifications:**

Two years of progressively responsible clerical experience, or an equivalent combination of training and experience

**SELECTION REQUIREMENTS**

This position requires applicants to successfully pass a skills assessment test and complete an interview, which will include a written exercise. Test results will be sent out by the Department of Human Resources after test results have been compiled and analyzed. Applicants who receive a passing score on the test will be selected to interview. The interviewed candidate(s) receiving a passing score on the test and possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview and written exercise, will be selected for hire.

**Preference will be given to candidates possessing the following:**

Previous clerical experience

Experience working in a fast pace administrative environment

Customer service skills

Knowledge of Microsoft Excel/Word

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted from May 23, 2024, until 11:59pm CT on June 6, 2024