Senior Director, Corporate Events

2 weeks ago

Arlington, United States Aerospace Industries Association of America Full time

Key Responsibilities:

Strategic Planning (25%)

  • Develop an annual Corporate Events strategic plan that aligns to the AIA's overarching strategic priorities
  • Employ a collaborative process utilizing inputs from AIA's division leaders
  • Focus the strategic plan on achieving member retention and recruitment.
  • Develop annual quantitative and qualitative goals for Corporate Events.
  • Identify risks and success factors.
  • Gain support and buy-in from leadership and key stakeholders.
  • Communicate the plan broadly and effectively.

Execution and Measurement (50%)

  • Execute AIA's twenty-one corporate level meetings and conferences, including: Executive
  • Committee board meetings, Board of Governors and Membership meetings, Supplier Management
  • Council meetings, International Air Shows, and provides support for internal company-wide events.
  • Ensure quality control of all event contract activities, budgets, and deliverables.
  • Manage the financial and operational aspects of event budgets, including forecasting and budget analyses
  • Negotiate hotel contracts, including room blocks, food and beverage minimum, audio visual, and concessions to ensure AIA is getting the most financial benefit and is minimizing risks
  • Negotiate and manage vendor contracts (e.g., private venues, registration platforms, virtual meeting software, etc.) and identify cost savings
  • Oversee site selection, all event logistics, registration, transportation, signage orders, general session production dcor, event security, staff, vendor, speaker management, VIP guest hotel arrangements, final bill review, payment, and post conference survey review
  • Coordinate with the Communications team to write and develop supporting marketing material and create marketing plans for each individual event
  • Oversee the creation and execution of the events website, registration software, and mobile event app
  • Develop and sell competitive sponsorship packages that benefit both AIA and its members
  • Communicate and collaborate effectively with key internal and external stakeholders and clients, including department heads, planning committee members, Conventions and Visitors Bureaus (CVB), hotel and venue personnel
  • Manage logistics and participate in pre-event calls for government, industry, and paid speakers
  • Develop a comprehensive run of show, event timelines, deliverables, and milestones for internal stakeholders
  • Serve as liaison to AIA committees and member companies for their attendance and participation at AIA's signature events
  • Define clear roles and responsibilities for AIA staff and contractors onsite, supervise and evaluate junior staff at conferences.
  • Support the success of virtual programs and webinars

Leadership and Collaboration (25%)

  • Manage, mentor, and motivate Corporate Events team members
  • Openly communicate with team in performance reviews
  • Support the corporate Event team's career development goals
  • Communicate and collaborate with AIA's Leadership on progress, achievement towards goals, ideas for improvement.
  • Contribute to the overall success of AIA's peers and take accountability for the overall success of AIA.
  • Contribute to a positive and high-performing culture/environment.

Qualifications and Experience:

Experience

  • 10 years of experience across all Event and Meeting planning disciplines.
  • 10+ years of experience in a management / leadership role.
  • An active Certified Meeting Professional (CMP) Certification is required.
  • Demonstrated leadership skills
  • Balance multiple priorities, work independently and participate as a part of a cross-functional team, keep others informed through clear written and verbal communication, while maintaining a high level of productivity
  • Exceptional planning and project management skills, including the development of work plans, roles, and timelines, while maintaining high quality standards and attention to detail
  • Experience with cross collaboration and interacting with all levels, including c-suite
  • Willing and able to travel domestically and internationally 25% of time.
  • Detail oriented and possess exceptional organizational and inter-personal skills.
  • Proficient in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook, etc.)
  • Cvent experience
  • Proficient with virtual platforms (Zoom, WebEx, Teams, etc.)

Educational Requirement

  • Bachelor's degree from an accredited college or university
  • An active Certified Meeting Professional (CMP) Certification.

To Apply, please send the following documents to jobs@:

  • Resume
  • Cover Letter

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

AIA is proud to be an equal opportunity workplace, committed to diversity, equity, and inclusion regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression or veteran status.

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