Event Manager| Mobile Convention Center

3 weeks ago


Mobile, United States Oak View Group Full time

Overview:

The Event Manager will manage the event planning and execution of conferences, trade shows, meetings, exhibitions, social events, and special projects to achieve business objectives.

The successful candidate will develop and manage a comprehensive events operation plan for all setup tasks, floorplans, estimates, and gather intel on construction of exhibits, displays, and events, as well as oversee vendors and service providers to meet event expectations and goals.

The successful candidate will also be required to quickly develop knowledge of the venue, convention services operations, and partner services needed to successfully execute the events. In addition, the Event Manager will work closely with several departments including Sales, Marketing, Facility Operations, Security, Finance, Human Resources, Venue Partners, and Stakeholders to strategically plan and successfully execute all event activity.

This role will pay an annual salary of $40,000 to $55,000.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

Position expires 07/01/2024.

Responsibilities:
  • Acts as the central contact during all phases of event management for clients and contractors of the Center and will be tasked with acquiring and disseminating event and venue related information.
  • Receives, assembles, and distributes event information via resumes to the team members to facilitate efficient and satisfactory completion of client requirements.
  • Provide leadership and guidance for event personnel.
  • Oversees and manages all event-related services provided by the venue to ensure that our clients expectations are met.
  • Ensure team members and clients are familiar with safety and emergency procedures during events.
  • Coordinate and utilize the event records management system for all phases of event planning and operation.
  • Works with team members to develop and maintain a positive customer service level.
  • Handles the coordination of specific events with respect to Event Work Orders and Event Change Orders to ensure that all extra billable items are passed through to the Finance Department.
  • Ensure all clients and contractors are familiar with building policies, procedures, rules, and regulations and that they are properly and appropriately enforced for events directly assigned.
  • Provides on-floor management of Center event-related services and ensures that all requirements are carried out according to the Show Managers needs.
  • Set up and coordinate all primary and pre-event meetings with client team and staff.
  • Provides a complete schedule and record for all show related activity on-site via the resume.
  • Experience with budget management and maintain strong vendor relationships.
  • Conduct pre, during and post walkthroughs to ensure cleanliness, proper setup and safety requirements are met.
  • Guide clients in preparation of events by interpreting and explaining contract provisions, policies and procedures.
  • Provide exceptional service to current and future clients to ensure successful events.
  • Constant communication with clients in order to plan and organize all event related logistics.
  • Ensure that daily post reports are sent out to team members during load-in, event days and load out.
  • Proficient in forecasting, financial management, and database management to prepare event estimates.
  • Prepare post event settlement in coordination with the finance department in a timely manner.
  • Other duties and responsibilities as assigned.


Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

  • Bachelors degree from four-year College or university in Event Management, Hospitality Management, or Business.
  • Two to three years of event management experience or related public relations, hospitality management, business, or related industry.
  • Working knowledge of the principles of facility management, services and equipment for a similar facility.
  • Experience with budget preparation and control.

SKILLS AND ABILITIES:

  • Strong interpersonal, organizational and customer service skills required.
  • Excellent oral, written, and presentation skills.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Problem-solving and communication skills.
  • Knowledge of operational characteristics of events
  • Knowledge of crowd management and control techniques
  • Knowledge of principles of supervision, scheduling, and training employees
  • Knowledge of fire and public safety regulations.
  • Knowledge of A/V equipment and electronic systems in public assembly facilities

COMPUTER SKILLS:

  • Demonstrated proficiency with Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint and MS SharePoint and MS Outlook)
  • Knowledge of Ungerboeck, Social Tables, AutoCAD, Vector or a related event management and design software programs.

CERTIFICATES, LICENSES, REGISTRATIONS:

  • Certified Meeting Professional Certification (CMP) is plus, but not required.
  • Possession of, or ability to obtain, a valid drivers license.


  • Mobile, Alabama, United States Oak View Group Full time

    Overview: The Event Manager will manage the event planning and execution of conferences, trade shows, meetings, exhibitions, social events, and special projects to achieve business objectives.   The successful candidate will develop and manage a comprehensive events operation plan for all setup tasks, floorplans, estimates, and gather intel on...


  • Mobile, Alabama, United States Oak View Group Full time

    Overview: Ticket sellers are an information center who will understand and operate the ticketing system and provide excellent customer service to all guests at the Mobile Convention Center, Civic Center, and Theater.  They must know and understand each event, its seating charts, and configurations of the venues.    This role will pay an hourly wage of...


  • Mobile, United States Oak View Group Full time

    Oak View Group - Mobile Convention Center [Busser / Porter / Cleaner] As a Dishwasher at Oak View Group, you'll: Wash dishes, pots, and pans; Clean kitchen equipment and surfaces; Maintain cleanliness of kitchen and dining areas; Assist with food preparation and plating; Follow sanitation and safety guidelines; Work efficiently in a fast-paced...


  • Mobile, Alabama, United States Oak View Group Full time

    Overview: The Senior Event Manager will manage every aspect of their assigned events from the advance planning stages through the end of the event; hire, train, schedule and supervise all event staff; oversee building security and interact with local public safety officials to ensure events run smoothly; coordinate communication between event staff/security...


  • Mobile, United States Oak View Group Full time

    Overview: Utilizing independent judgment, the Director of Finance is primarily responsible for overseeing all aspects of the financial management including developing, coordinating, and supervising the accounting procedures relative to the operation of the facility including but not limited to maintaining formal accounting systems, supervising the...


  • Mobile, United States teamworkonline Full time

    Overview Utilizing independent judgment, the Director of Finance is primarily responsible for overseeing all aspects of the financial management including developing, coordinating, and supervising the accounting procedures relative to the operation of the facility  including but not limited to maintaining formal accounting systems, supervising the...


  • Mobile, United States teamworkonline Full time

    OverviewDirect, supervise, and evaluate the maintenance team in the essential duties ensuring the quality of services delivered to the clients meets and exceeds our standards and contractual obligations.  The Maintenance Supervisor will oversee Maintenance Technicians. This role will pay a wage of $31-33.50 per hour. For FT roles: Benefits: Health, Dental...


  • Mobile, United States teamworkonline Full time

    OverviewThe Operations Supervisor directs, manages, supervises, and coordinates event setup activities and operations for the facility and provides responsible staff assistance to the Director of Event Operations.  This role will pay an hourly rate between $18 to $20.  For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k)...


  • Mobile, Alabama, United States teamworkonline Full time

    OverviewThe Catering Sales Manager has a primary duty of making sales and obtaining orders or contracts for venue. This position is responsible for generating, managing and coordinating outside catering sales, as well as initiating, directing and implementing marketing functions in the Catering Department. The Sales Manager will independently manage and...


  • Mobile, United States teamworkonline Full time

    OverviewThe Catering Sales Manager has a primary duty of making sales and obtaining orders or contracts for venue.  This position is responsible for generating, managing and coordinating outside catering sales, as well as initiating, directing and implementing marketing functions in the Catering Department.  The Sales Manager will independently manage and...


  • Mobile, Alabama, United States Oak View Group Full time

    Overview: The Operations Supervisor directs, manages, supervises, and coordinates event setup activities and operations for the facility and provides responsible staff assistance to the Director of Event Operations.   This role will pay an hourly rate between $18 to $20.   For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings...


  • Mobile, Alabama, United States Oak View Group Full time

    Overview:  Utilizing independent judgment, the Director of Finance is primarily responsible for overseeing all aspects of the financial management including developing, coordinating, and supervising the accounting procedures relative to the operation of the facility  including but not limited to maintaining formal accounting systems, supervising the...


  • Mobile, United States teamworkonline Full time

    OverviewUnder the direction of the Director of Finance and Administration, the Payroll Manager monitors, controls, and audits all payroll transactions at Convention Center, Civic Center, and Theater in Mobile, AL. This role ensures the efficient and effective operations of the organization's payroll function in a multi-location, multi-state environment and...


  • Mobile, United States teamworkonline Full time

    OverviewThis position represents the Mobile Civic Center as the initial contactet with the public and clients in the administration office during regular business hours.  This employee provides the highest level of guest service to both internal and external clients, providing event information and routing calls to the appropriate personnel.    This...


  • Mobile, Alabama, United States Oak View Group Full time

    Overview: Direct, supervise, and evaluate the maintenance team in the essential duties ensuring the quality of services delivered to the clients meets and exceeds our standards and contractual obligations.  The Maintenance Supervisor will oversee Maintenance Technicians.   This role will pay a wage of $31-33.50 per hour.   For FT roles: Benefits:...


  • Mobile, Alabama, United States Oak View Group Full time

    Overview: This position represents the Mobile Civic Center as the initial contactet with the public and clients in the administration office during regular business hours.  This employee provides the highest level of guest service to both internal and external clients, providing event information and routing calls to the appropriate personnel.    This...


  • Mobile, Alabama, United States Oak View Group Full time

    Overview: Under the direction of the Director of Finance and Administration, the Payroll Manager monitors, controls, and audits all payroll transactions at Convention Center, Civic Center, and Theater in Mobile, AL. This role ensures the efficient and effective operations of the organization's payroll function in a multi-location, multi-state environment and...


  • Mobile, Alabama, United States teamworkonline Full time

    OverviewThe Sous Chef will actively supervise, coach, counsel, direct, train and mentor employees in meeting company quality standards. The Sous Chef will actively and independently manage all aspects of employee relations to ensure a positive, harmonious, compliant and cooperative work environment. This is a key position for the effective and profitable...


  • Mobile, Alabama, United States Oak View Group Full time

    Overview: The Catering Sales Manager has a primary duty of making sales and obtaining orders or contracts for venue.  This position is responsible for generating, managing and coordinating outside catering sales, as well as initiating, directing and implementing marketing functions in the Catering Department.  The Sales Manager will independently manage...


  • Mobile, Alabama, United States Oak View Group Full time

    Overview: Participates in the Convention, Civic Center, and Theater maintenance program and assists in event related activities as required.    This role has a wage of $ 21.00 - $24.00 per hour.     For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11...