Tradeshow Coordinator

Tradeshow Coordinator

BCforward is looking for Tradeshow Coordinator

Job Title: Tradeshow Coordinator

Location: REMOTE

Expected Duration: 12 months contract based on performance there is a possibility of Temp to Hire

Pay rate: 28$/hr.

Expected Start Date : 7/15/2024

How this role contributes to Fortrea

Fortrea's Tradeshow and Events Coordinator will support efforts across the entire marketing organization as part of the Fortrea Events team. This position is responsible for the planning and execution of tradeshows and events aligned with Fortrea's strategic business and brand objectives, and will also work closely with the Senior Event Manager to support operational initiatives, curate creative experiences, and streamline project management efforts.

Core Responsibilities

Strategy and Contracting: Support the marketing team's strategic objectives by curating impactful recommendations at relevant tradeshows and events. Manage contract negotiations for sponsorship agreements.

Scheduling and Planning: Maintain a focused calendar of tradeshows and events for the year; coordinate and lead planning schedule for each event, ensuring deliverables and tactics are executed on within required deadlines.

Team Coordination: Coordinate with cross-functional departments to select appropriate planning leads based on the event's focus and our strategic goals.

Logistics: Support logistical tasks as needed, including but not limited to: registration, show service rentals, catering and hospitality, meeting room coordination and hotel block management.

Budget Management: Oversee the budget for tradeshow and event attendance, ensuring cost-effectiveness and adherence to budgetary guidelines and limits.

Preparation of Materials: Ensure that all necessary materials, such promotional items, lead retrieval, and supplies are prepared and available for each event.

Post-Conference Reporting: Champion the post-event debrief process by collating, tracking, and reporting on critical metrics and outcomes. Lead debrief discussions with attendees to gauge feedback on participation.

Operational Administration: Support the Senior Event Manager by developing and steering Events team internal workstreams and processes to maintain the highest standards of support for the organization.
Required Qualifications

• Minimum 5 years of experience planning and executing tradeshows, conferences, and events
• Proven experience in the tradeshow and convention space; knowledge of systems, terminology, and onsite logistics
• Skilled independent contributor comfortable collaborating in a remote office environment
• Exceptional organizational skills with a high-level attention to detail
• Well-versed in managing multiple projects simultaneously while strictly adhering to required deadlines
• Proficiencies in working across multiple project management tools and storage platforms such as: Outlook, Microsoft Teams, Smartsheet, and Sharepoint
• Ability to obtain and maintain a public trust clearance
• Legal authorization to work in the U.S

Ideal Candidate:

• Experience supporting large, international tradeshows and meetings as well as regional, domestic conventions
• Demonstrate excellent internal and external communication and interpersonal skills
• A self-starter with a see it/own it/do it mentality who successfully contributes independently and as part of a larger team
• Creative mindset with a passion for curating impactful event experiences
• Proficiency with platforms including Smartsheet, Salesforce, and Zuant is preferred
• Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is desired
• Experience supporting tradeshows and events in the healthcare, biotech, or pharma industry is preferred

Travel Requirements

Domestic travel up to 20%, including weekends

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 223442 when responding to this ad.

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