Property Manager

2 weeks ago

Richmond, United States GATES HUDSON & ASSOCIATES Full time

Overview:

The Property Manager is accountable for all property operations. The purpose of the Property Manager is to effectively manage and coordinate persons, activities and available resources in order to accomplish property objectives as set forth by the Regional Manager and the Property Owner. These objectives will include maximizing occupancy levels and property values. In addition, the Property Manager will train the Assistant Property Manager to assume all duties of the Property Manager in the event of the Property Managers absence.

Responsibilities:

The Property Manager conducts all business in accordance with Gates Hudson & Associates, Inc., established policies and procedures, all Federal, State, and County Fair Housing Laws, American with Disabilities Act, and all other laws pertaining to apartments.

  • Financial
  • Assist in the preparation of the annual budget and is responsible for staying within the established budget guidelines throughout the year.
  • Ensure routine expenditures are consistent with the propertys owner approved budget. Control purchases and utilizes the approved vendor lists.
  • Responsible for processing, approving and submitting all invoices to the Corporate Office for payment on a weekly basis.
  • Responsible for maintaining and reconciling petty cash account.
  • Ensure that GHAs strict rental payment polices are implemented and actively pursue delinquent accounts via phone calls, personal visits, etc.,
  • Personnel
  • With Regional Managers approval, hire and terminate on-site staff.
  • Train, motivate and supervise all on-site staff in order to achieve operational goals of property.
  • Conduct new employee indoctrination and annual performance reviews.
  • Review and approve timesheets.
  • Conduct on-going training with office staff. This includes leasing paperwork, access accounts payable and receivable system, workplace safety, and any other type of training that may be needed on a daily basis.
  • Exercise direct supervision over the entire property staff.
  • Administrative
  • Investigate and respond to all written resident complaints received by Management.
  • Maintain control of the applicant qualification process and approve or disapprove applications in accordance to established Gates Hudson guidelines.
  • Control lease accuracy; ensure lease file is in compliance with established Gates Hudson policy and procedure.
  • Ensure that all office files and records are in compliance with GHAs policy and standard business practice.
  • Communicate with vendors/contractors concerning work scheduling, billings, vendor relations and certificates of insurance.
  • Prepare rent increase Group Edit List for Regional Managers approval.
  • Review mail, outside correspondence and inter-company correspondence.
  • Attend scheduled corporate management meetings and conducts on-site staff meetings.
  • Provide clerical assistance such as typing, filing, writing of reports, answering telephones, closing out daily reports, etc.,
  • Administrative Leasing Duties
  • Correctly complete all lease applications and verifications. Notify prospects of results.
  • Complete all lease paperwork including related addendums, accept rents and deposits.
  • Complete guest cards including any required documentation on all prospects, send thank-you notes and perform follow-up.
  • Responsible for maintaining accurate records, logs and operating access data system.
  • Produce daily, weekly, and monthly reports using the access data system.
  • Inventory office supplies on periodic basis.
  • Provide clerical duties such as typing, filing, writing of reports, answering telephones, closing out daily reports, etc.,
  • Administrative Accounts Receivable Duties
  • Adhere to accounts receivables checklist and monthly calendar.
  • Collect, verify and post to the automated Accounts Receivable Module in ACCESS residents payments.
  • Deposit all monies in the bank daily.
  • Contact all delinquent tenants, send out reminder letters and follow through with phone calls if payment is not received before the due date.
  • Print, review and audit the Delinquent/Prepaid Report, prepare and submit any necessary corrections to accounting department.
  • Assess all non-recurring charges i.e. late and legal; move-in fees; administrative fees; pet fees; move-out charges; etc., in accordance with lease, county and state regulations.
  • Issue Non-payment Notice or 5 Day Pay or Quit Notice to all delinquent tenants, in accordance with lease, county and state regulations.
  • Forward suit list to attorney on all delinquent tenants and when necessary, testify in court in connection with delinquent judgments and possession litigation.
  • Examine move-in accounts; ensure all recurring charges are assessed correctly prior to actual move-in occurs.
  • Reconcile security deposit returns and move-out accounts; ensure all final charges are assessed and prepare Financial Disposition Form in an accurate and timely manner.
  • Process all Vacated Tenant Bad Debt and forward to collection agency, as needed, in an accurate and timely manner.
  • Marketing
  • Welcome and show property to prospective new residents. Also, handle incoming phone calls and complete appropriate paperwork.
  • Review for accuracy of all advertising on a weekly basis or as necessary.
  • Promote resident and business referral programs as established under company guidelines.
  • Contribute ideas to Regional Manager for marketing property and improving resident satisfaction.
  • Resident Relations/Resident Retention
  • Maintain positive customer service attitude.
  • Promote goodwill among prospects, residents, coworkers, and contractors.
  • Review all notices to vacate to determine the cause for move-out. Make sure every attempt is made to save potential move-outs.
  • Conduct move-in/move-out inspections with residents.
  • Provide supervision of routine maintenance service to residents and follow-up for assurance of resident satisfaction.
  • Property Maintenance
  • Physically walk and inspect the property on a regular basis; check on vacant apartments.
  • Coordinate with maintenance and contractors to ensure timely turnovers after move-outs.
  • Monitor and schedule all maintenance activities.
  • Oversee and monitor preventative maintenance and energy management inspections and programs.
  • Safety
  • Provide timely, essential feedback in emergencies and follow-up via written Incident or Accident Reports.
  • Ensure that all workers compensation claims are reported and proper paperwork is completed.
  • Promote safety and security measures in property maintenance to reduce owner liability and increase resident/employee protection.
Qualifications:
  • High School degree or equivalent certification required.
  • Must have 2-5 years experience as a Property Manager.
  • Ability to work independently and also as a productive member of a team.
  • Landlord/tenant, ADA, and fair housing law.
  • Ability to lead, develop and mentor a team.
  • Ability to organize and coordinate work efficiently, set priorities, and motivate others to do the same.
  • Must have a strong background in customer service
  • Must have excellent written and verbal communications skills.

  • Property Manager, Grand Oak, Williamsburg, Virginia

    2 weeks ago

    Richmond, United States Excel Property Management Services Full time

    Job Description Job Description Description: Excel Property Management, Inc. has been in the multi-family housing industry since 1994. Join a proven successful company with steady growth in operations. Our employees are the key to our success - be part of the growth and success! Exceptional opportunity for a full-time Property Manager for an apartment...

  • Property Manager

    3 days ago

    Richmond, United States Mission Realty Full time

    Description The Property Manager is responsible for maintaining property rentals by advertising and filling vacancies, negotiating and enforcing leases, and maintaining and securing premises. We are looking for a Property Manager to be responsible for the direct management oversight of assigned commercial/residential properties. The goal is to maximize asset...

  • Property Manager

    2 weeks ago

    Richmond, United States Mission Realty Full time

    Job DescriptionJob DescriptionThe Property Manager is responsible for maintaining property rentals by advertising and filling vacancies, negotiating and enforcing leases, and maintaining and securing premises. We are looking for a Property Manager to be responsible for the direct management oversight of assigned commercial/residential properties. The goal is...

  • Property Manager

    1 day ago

    Richmond, United States PRIDEROCK CAPITAL MANAGEMENT, LLC Full time

    Property Manager Priderock Capital Management, LLC, is seeking a Property Manager to join our team at The Collection of Historic Richmond Apartments, Located in the Museum District, Richmond, VA.The ideal candidate will be responsible for oversight of on-site property operations including meeting goals and objectives, supervising, training, and mentoring...

  • Property Manager

    3 days ago

    Richmond, United States PRIDEROCK CAPITAL MANAGEMENT, LLC Full time

    Property ManagerPriderock Capital Management, LLC, is seeking a Property Manager to join our team at The Collection of Historic Richmond Apartments, Located in the Museum District, Richmond, VA.The ideal candidate will be responsible for oversight of on-site property operations including meeting goals and objectives, supervising, training, and mentoring...

  • Property Manager

    3 days ago

    Richmond, United States PRIDEROCK CAPITAL MANAGEMENT, LLC Full time

    Property ManagerPriderock Capital Management, LLC, is seeking a Property Manager to join our team at The Collection of Historic Richmond Apartments, Located in the Museum District, Richmond, VA.The ideal candidate will be responsible for oversight of on-site property operations including meeting goals and objectives, supervising, training, and mentoring...

  • Property Manager

    2 days ago

    Richmond, United States PRIDEROCK CAPITAL MANAGEMENT, LLC Full time

    Property ManagerPriderock Capital Management, LLC, is seeking a Property Manager to join our team at The Collection of Historic Richmond Apartments, Located in the Museum District, Richmond, VA.The ideal candidate will be responsible for oversight of on-site property operations including meeting goals and objectives, supervising, training, and mentoring...

  • Property Manager

    6 days ago

    Richmond, United States Levco Management Full time

    Property Manager Salary: compensation is commensurate with experience Reports to: Regional Property Manager Job Description Levco Management is currently hiring a Property Manager for a conventional property in Richmond, VA. We are seeking a highly motivated and goal-driven property management professional who is interested in advancing their career with a...

  • Property Manager

    2 weeks ago

    Richmond, United States Colliers Full time

    Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our...

  • Property Manager

    2 weeks ago

    Richmond, Virginia, United States Gates, Hudson & Associates Full time

    Overview: Gates Hudson is seeking a dynamic and experienced professional to join our team as a Property Manager for one of our properties in Richmond, VA. As the Property Manager, you will play a pivotal role in overseeing the day-to-day operations and strategic management of the property, ensuring it maintains the highest standards of...

  • Assistant Property Manager

    3 days ago

    Richmond, United States SteelHead Management Full time

    Job DescriptionJob DescriptionSteelhead Management is a full-service property management company formed in 2016 to manage multifamily and mixed-use assets owned by the Holladay Corporation and Spy Rock Real Estate Group, both of which are active developers. Steelhead’s team is comprised best-in-class personnel, both at the corporate and site level with a...

  • Property Accountant

    2 weeks ago

    Richmond, United States CareerBuilder Full time

    Make your next move an expert one. At Colliers its not our success that sets us apart, its how we achieve it. Our people are passionate, take ownership and always do whats right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers continued growth as an industry leader. Our nimble,...

  • Property Accountant

    7 days ago

    Richmond, Virginia, United States Colliers International Full time

    Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our...

  • Government Property Specialist

    2 weeks ago

    Richmond, United States ASRC Federal Holding Company Full time

    Exciting opportunity! We are seeking a Government Property Specialist to support and assist our Enterprise Government Property Compliance Lead for ASRC Federal, a Federal Contractor supporting Department of Defense, Civilian, NASA, and Intelligence Community customers This is a remote position. Duties and Responsibilities Assist the ASRC Federal Government...

  • Property Maintenance Supervisor

    3 weeks ago

    Richmond, United States Gates Hudson Full time

    Job DescriptionJob DescriptionThe Maintenance Supervisor is responsible for maintaining the physical integrity of the property at all times.  This involves ensuring a safe and secure living environment for residents, visitors and staff.  The Maintenance Supervisor must anticipate, identify, and correct any and all problems involving the property and to...

  • Property Accountant

    7 days ago

    Richmond, United States Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....

  • Senior Property Accountant

    7 days ago

    Richmond, United States Colliers Full time

    Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our...

  • Property Accountant

    1 week ago

    Richmond, United States Colliers International Full time

    Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our...

  • Temporary Leasing Runner

    3 weeks ago

    Richmond, United States Real Property Management Full time

    At Real Property Management Richmond Metro, our proven experience and industry leadership have given us the edge in developing top-tier property management professionals. As a franchisee of one of the largest residential management corporations in the United States, we have the training and support to take you from a job to a career. Months employed are...

  • Unclaimed Property Assistant

    1 week ago

    Richmond, United States SPECTRAFORCE Full time

    Title: Unclaimed Property AssistantLocation: Richmond, IN 47374Duration: 12 months (Temp to Perm)Job Schedule The positions enjoy a 3:2 hybrid schedule, working Mondays through Wednesdays in the office, with Thursdays and Fridays remote.Job Hours- 8:00am -5:00pmJob Summary:Unclaimed Property (UCP) Assistants ensure secure handling and competent processing of...