Receptionist

4 weeks ago

Brentwood, United States Vaco Full time

Our client located in Brentwood, TN is seeking a Receptionist to join their growing team.

The Receptionist position is a permanent opportunity with a fully in-office schedule.

Responsibilities:

  • Greet visitors; handle incoming calls, faxes and emails with quality service which meets and/or exceeds established service standards.
  • First impression for guests; both appearance and conduct must remain consistent with our client's professional image and environment.
  • Perform general administrative duties including maintenance of conference center schedule.
  • Ensure guests sign-in and follow security procedures.
  • Sign for deliveries and notify recipients.
  • May process incoming payments.
  • Edit, organize, and create daily company-wide communication.
  • Maintain and update Front Desk Manual.
  • Ensure certified letters and certificates of mailing are recorded properly.
  • Serve as back-up to Corporate Services Specialist as needed.
  • Oversee company event sign-ups including managing fees for multiple events.
  • Track building maintenance complaints and problems; coordinate with Director of Corporate Services or Specialist to ensure problems are resolved.
  • May assist with Corporate Services invoicing process.
  • Assist with mail processing.
  • Take initiative to assist with projects for other departments and other duties assigned.
  • Understand the interconnectivity of all client departments.
  • Participate in cross-functional teams.
  • Regularly run local errands as needed.
  • Meet or exceed supervisor's expectations for productivity, quality, continuous improvement, and goal accomplishment.
  • Contribute to client success by identifying opportunities and making recommendations that may lead to improved processes.
  • Regular and predictable on-site attendance is required.
  • Ability to work remotely on a limited basis, as business needs dictate.
  • Complete special projects and other duties assigned.
Qualifications:
  • High School diploma and 5+ years of successful professional or corporate-level administrative support work OR Associate degree or above with 24+ months of successful, professional, or corporate-level administrative support work
  • Valid Driver's License required
  • Effective interpersonal skills and the ability to work independently and recognize when and how to collaborate with others.
  • Good keyboarding skills and proficient with Microsoft Suite of Products including Outlook, Word and Excel and able to gain proficiency quickly with other software programs.
  • Ability to efficiently manage multiple projects.
  • Frequently required to reach with hands and arms and utilize a computer for significant periods of time.
  • Occasionally required to stand, walk, and stoop.
  • May utilize a telephone and video conferencing software for extended periods of time.
  • May be required to operate a motor vehicle and/or sit for extended periods of time in a motor vehicle.
  • The employee must occasionally lift and/or move up to 30 pounds.

Culture/Benefits:
  • Benefits are available on DAY ONE. This role is eligible for 88 hours of front-loaded vacation, prorated for the first year. 9 holidays, two floating holidays, prorated for the first year, and a community service day are also included. Jeans ok daily (but polished look) Full, robust benefit package. EVERYONE gets $50 per pay period as a WFH stipend, even if they are fully onsite
Job Title: Receptionist
Opportunity: Permanent
Location: Brentwood, TN with fully in-office schedule
Rate: $19-20/hour

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