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Junior Accountant Assistant

4 months ago

Lake Mary, United States Examroom.ai Full time

Candidate Must Be Available Monday-Friday During Core Business Hours (8:30am-5pm)

Position Summary:

The Junior Accountant Assistant will play a vital role in ensuring timely and accurate financial close and reporting for the corporate and consolidated results of the Company. Likewise, being a payroll expert is a must. This person will collaborate closely with various departments, including finance, operations, HR, and executive management, to enhance financial processes and contribute to the company's success.

Essential Duties and Responsibilities:

The essential duties of the position include the following, and other duties may be assigned:

  • Processing payroll for all corporate and remote employees (salaried/exempt and hourly/nonexempt) and understanding the laws and regulations involved.
  • Working with managers to ensure all time and attendance has been captured on timesheets before the payroll is run biweekly.
  • Gathering all reimbursements owed to full-time and part-time staff and uploading it into the payroll system for timely processing.
  • Verifying all active parts to payroll have been captured prior to the payroll deadline (reimbursements, holiday pay, overtime, etc.)
  • Understanding the complexity of multi-state payroll regulations and associated taxation.
  • Maintaining accounts receivable, document bills, and supporting documentation procedures for multiple entities.
  • Maintaining accounts payable, ensure timely payment of invoices, confirming validity of the debt and gathering appropriate signatures.
  • Processing general bookkeeping and accounting related duties, which include the following:
  • Updating financial records via Intuit accounting software (Quick Books, Bill.com).
  • Gathering data and processing payroll expenses and input into appropriate entry line.
  • Completing reconciliation and preparing quarterly budget under the purview of senior management and analyzing financial statements and prepare balance sheets.
  • Assisting with processing and generating monthly financials.
  • Assisting in month end closing processing receivables.
  • Scanning in checks for deposits.
  • Processing vendor inquiries and maintaining vendor files and adding them to accounting systems.
  • Maintaining weekly and monthly bank reconciliations.
  • Completing monthly revenue reconciliations.
  • Distributing and organizing monthly financials.
  • Processing 1099's (setup via the contractor agreements in all applicable financial systems, likewise, processing payments as directed by the accounting principles).
  • Preparing and submitting quarterly sales tax.
  • Processing and issuing distribution payments.
  • Verifying new vendor documentation.
  • Credit card reconciliations.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor's degree in accounting, Finance, or related field.
  • Strong understanding of accounting principles and practices.
  • Proficiency in Microsoft Excel and accounting software, with an emphasis on Excel.
  • Experience in payroll administration (multi-state multi-company bi-weekly payroll for hourly and salaried employees) is preferred.
  • Familiarity with a variety of finance and accounting technology (QuickBooks SME).
  • Ability to shift tasks and responsibilities based on fluctuating business priorities.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Detail-oriented with strong analytical skills.
  • Preferred Qualifications:
  • Previous accounting or finance experience.
  • CPA or pursuing CPA certification.
  • Experience in launching new payroll systems and communicating with employees on expectations of a rollout is preferred.
  • Experience in managing payments owed to 1099 contractors.

Language Ability:

Ability to read and comprehend instructions, correspondence, and memos. Ability to write moderately complex correspondence. Ability to effectively converse and present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability:

Ability to add, subtract, multiple and divide on all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percents.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret feedback from non-skilled technical system users to uncover the source of problems and persistence to efficiently provide solutions. Extreme attention to detail is required to ensure proper documentation of facts. Ability to adapt well in the face of workplace stressors such as customer service complaints, maintaining the security of data, competing priorities of high significance to the successful function of the department.

Computer Skills:

A significant comfort level in using accounting software and a variety of computer software programs such as Microsoft Office products, web browsers, and CRM tools.

Certificates and Licenses:

CPA Certification preferred.

Travel:

This position does not require travel.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A typical, climate-controlled office environment exists. The worker is not substantially exposed to adverse environmental conditions.