Administrative Assistant
1 week ago
CEO/President Support: Reports directly to the CEO/President (C/P). Provide comprehensive support services to the (C/P) that ensures a professional, responsive, and effective experience with the organization. Maintain C/P calendar. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Update and maintain data bases for C/P. Office Management: Limited Support of Human Resources for the organization including: Limited Assistance with recruitment efforts, new hire orientations and on-boarding. Acts as a liaison with landlord and building management on any office-related issues. Provides timely and proactive management of the organizations office environment. Maintains physical and electronic office filing systems for C/P, and other as assigned. Administrative Functions: Writes error-free, emails and letters for various events and announcements. Maintains confidentiality and uses a high degree of discretion. Works in a professional and focused manner to schedule internal and external meetings. Takes notes and distributes meeting minutes, agendas and meeting packages. Maintain digital files. Other duties as assigned. QUALITIES OF OUR ADMINISTRATIVE ASSISTANT Maintains punctual, regular, and predictable attendance. Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder. Displays excellent communication skills including presentation. Diplomatic skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure. Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Maintains workflow under pressure and in a fast-paced, high-profile work environment. Respectfully takes direction from C/P. REQUIREMENTS 2+ years of administrative experience Bachelor's degree preferred, but an associate's degree with sufficient administration experience may suffice Event management experience (working with major events) Coordinate and execute email blasts and mail campaigns to promote events and initiatives. Manage follow-up communications and outreach related to event planning and attendance. Experience using web conferencing tools such as Zoom or WebEx Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Understanding of basic AI tools. Experience and knowledge of YouTube Understanding of social media platforms Some Photoshop and Canva experience preferred. Ability to multitask. An attention to detail. Works with little direction Organized Ability to plan ahead. Ability to work with Posh / Eventbrite or similar apps. Spanish speaking (Bilingual) strongly preferred. Both written and verbal skills
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Executive Administrative Assistant
6 days ago
River Grove, IL, United States US Tech Solutions Full timePay Rate: $33/hr Duration: 03 Months Description: The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate...
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Executive Administrative Assistant
6 days ago
River Grove, IL, United States US Tech Solutions Full timePay Rate: $33/hr Duration: 03 Months Description: The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate...
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Executive Administrative Assistant
6 days ago
River Grove, IL, United States US Tech Solutions Full timePay Rate: $33/hr Duration: 03 Months Description: The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate...
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Executive Administrative Assistant
6 days ago
River Grove, IL, United States US Tech Solutions Full timePay Rate: $33/hr Duration: 03 Months Description: The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate...
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Administrative Assistant to the Principal
4 weeks ago
River Grove, United States Rhodes School District 84.5 Full timePosition Type: Secretarial/Clerical/Secretary - 12-Months Date Posted: 10/17/2025 Location: Rhodes School District 84.5 Date Available: 11/03/2025 Closing Date: 11/07/2025 Seeking an Administrative Assistant that would report directly to the building Principal and also serve as the main office manager with the ultimate goal of assuring a smooth and efficient...
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Administrative Assistant
4 weeks ago
Beech Grove, United States CFS Full timeAdministrative Assistant A top client of CFS is looking to add an Administrative Assistant to their team. Why work here? Strong benefits package, including PTO Great work environment, company prioritizes work-life balance Responsibilities of the Administrative Assistant Answer phone calls and respond to emails The Administrative Assistant will schedule...
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Administrative Assistant
3 weeks ago
Forked River, United States Community Options Full timeCommunity Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. We are seeking a highly skilled Administrative Assistant/ Receptionist to join our team in Forked River, NJ . The Administrative Administrative Assistant, Administrative, Assistant
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Administrative Assistant
2 weeks ago
Patuxent River, United States Alutiiq Full timeAlutiiq Solutions, LLC a subsidiary of Alutiiq, LLC has an opening for a (Junior) Administrative Assistant in Patuxent River, MD. Alutiiq Solutions, LLC provides professional administrative and operational support services to the executive leadership Administrative Assistant, Administrative, Microsoft, Assistant, Operations, Solutions, Technology
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Administrative Assistant
3 weeks ago
Pleasant Grove, United States Peak Living, LLC Full timePeak Living is seeking a motivated and detail-oriented Administrative Assistant to support our team! This key role provides day-to-day administrative support to one or more department managers and ensures smooth operation of the corporate office. . Administrative Assistant, Administrative, Assistant, Property Management, Support
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Administrative Assistant
1 week ago
Elk River, Minnesota, United States Preferred Powder Coating Full timeJob Title: Administrative AssistantDepartment: Administration / OperationsReports To: Office ManagerLocation: Elk River, MNEmployment Type: Full-TimePosition SummaryThe Administrative Assistant provides high-level administrative and clerical support to ensure efficient operation of the office and production departments. This role supports managers and...
