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(Hybrid) Program Specialist

4 months ago

Morgantown, United States West Virginia University Full time
Description

The Department of Cancer Prevention and Control in the Cancer Institute at West Virginia University is currently accepting applications for a (Hybrid) Program Specialist.

About the Opportunity

The position is located within the Department of Cancer Prevention and Control (CPC) at the WVU Cancer Institute (WVUCI), and duties may include other CPC or WVUCI projects and responsibilities. CPC serves all of West Virginia and this position will require travel throughout the state. Work effort enhances state, regional, and national partnerships, delivery of service, community engagement, and WVUCI image.

This position will be responsible for:

  • Managing and/or sustaining a variety of internal and external partnerships.
  • Designing, developing, implementing, and managing internal and external resources including forms, trainings, public education materials, patient navigation resources, events, and communications.
  • Various support duties, responding to inquiries, and resolving matters of moderate complexity.
  • Some decision making and resourcefulness within available guides and precedents.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
  • 37.5-hour work week
  • 13 paid holidays (staff holiday calendar)
  • 24 annual leave (vacation) days per year
  • 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits (this position is a benefits-eligible, non-classified staff position)
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
  • Wellness programs
What you'll do:
  • Participate in the implementation of the mission, vision, and strategic plan for the WVU Cancer Institute and the Department of Cancer Prevention and Control.
  • Function as a member of the CPC staff and participate in staff meetings, required conferences, training seminars, program meetings, regular team meetings, etc. Includes conferences and training seminars provided by the WVU Cancer Institute, Mountains of Hope (MOH) Cancer Coalition, and other relevant entities. Complete all required WVU trainings and certifications.
  • Assist in the development and dissemination of cancer information through the development of resources such as handouts, flyers, presentations, internal and external communications, videos, photographs, posters, infographics, social media, websites, etc. These materials are relevant to both internal and external stakeholders.
  • Provide training and technical assistance for professionals including doctors, nurse practitioners, nurses, and medical assistants about screening guidelines, available programs in West Virginia, and program requirements.
  • Assist in the development of articles, abstracts, and posters to promote programmatic work and outreach of CPC.
  • Complete data collection and the input of data, assist in the development and implementation of strategies to address weaknesses, and reinforce positive practices of partners.
  • Work with a variety of internal and external partners.
  • Collaborate with other CPC staff and programs to extend the reach of CPC.
  • Coordinate internal and external programmatic meetings such as steering and advisory boards as needed to acquire stakeholder engagement. This includes developing an agenda, recording meeting minutes, and disseminating meeting minutes as appropriate.
  • Assist in applying for additional funding opportunities for CPC projects.
  • Complete accurate documentation and reporting of program information.
  • Assist with other CPC program activities as requested by leadership.
  • Represent the WVU Cancer Institute and/or the Department of Cancer Prevention and Control at sate, regional, and national meetings and conferences.
Qualifications

Education and Experience:

Master's degree in appropriate discipline: public health, social work, counseling, communications, marketing, health education and 6 months of experience in program support role (cancer control preferred), event planning, group dynamics, maintaining internal and external partnerships, and program assessment

or

Bachelor's degree in a related discipline and 2 years of experience in program support role (cancer control preferred), event planning, group dynamics, maintaining internal and external partnerships, and program assessment

or

an equivalent combination of education and experience.

Knowledge, Skills, and Abilities
  • Excellent written and verbal communication.
  • Strong time management, organization, and multi-tasking abilities.
  • Skilled at synthesizing discussions for documentation and preparing accurate meeting minutes.
  • Ability to establish priorities, adhere to deadlines, have high attention to detail and follow through, and ability to maintain confidentiality.
  • Skilled at writing correspondence and preparing reports.
  • Demonstrates proficiency with general computer applications including Microsoft Office.
  • Skilled in establishing and maintaining cooperative working partnerships.
  • Ability to work in multidisciplinary team environment and to coordinate participation of team members from various backgrounds.
  • Ability to work as part of a team and with significant degree of independence.
  • Commitment to principles of community, diversity, and inclusion.
  • Ability to travel with occasional overnight stays, working outside the traditional work week when needed.
  • Ability to maintain proper attendance and punctuality standards.
  • Willingness to seek consultation and supervision as needed.
  • Knowledge of current health issues, health education and behavioral theories, and health information needs of the medically underserved preferred.
  • Ability to interact sensitively, effectively, and professionally with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds and persons of all ages and orientations.
Certifications:
  • CITI Certification (expected to be attained within 6-months of hiring).

  • Valid US driver's license.