Professional - US - Operations Specialist II

3 weeks ago


Princeton, United States Dale Workforce Solutions Full time

Role Description:

Strategic Operations Specialist, Pharmaceuticals

Summary:

This role will report to the People & Business Services (PBS) Chief of Staff Office, supporting strategic operations and executive communications initiatives. This individual will support a wide range of initiatives, both planned and ad-hoc, in managing operationally, story building, socializing, project management, and acting as a creative consultant.

The PBS Strategic Operations Specialist will support deck development for Executive Leadership Team and Board of Directors meetings, including management of the timelines, collecting information from HR Centers of Excellence (COEs) to input into these decks, and coordinating with Communications and external vendors to have decks designed. This consultant will need to be both planful for upcoming activities, but also agile in their ability to support ad-hoc requests on a very short timeline.

This candidate will support activities related to Global HR and Affiliate operations, including coordination, slide development and management of timelines.

General Duties / Expectations of Role:

Mainly supports the Strategy and Operations function in a wide range of responsibilities including but not limited to:

o

PowerPoint deck creation for all executive leadership meetings

o

Scheduling of meetings, note taking, and coordination of strategic operations activities

o

Building executive communication drafts, plans, and reports

o

Project Management of executive leadership PowerPoint decks and Business as Usual (BAU) activities/events

o

Coordination and/or creation of presentations deck for other PBS operations activities, such as monthly Department huddles

General SME of PBS priorities to effectively coordinate with PBS COEs and PMs to align on strategy to receive required information to pull into decks on tight deadlines

Storyboard high-level decks to ensure executive-level presentations have a narrative thats aligned with messaging from the VP of People & Business Services

Identify and recommend areas to build process or create efficiencies to remove road blocks for function as needed

Responsible for end to end submission and approval process for PBS communications in Veeva

Regularly collaborate with the PBS Project Management Office (PMO), Change Communication team, and all PBS functions to further support the management of PBS priorities

Qualifications:

Bachelors degree in Business, HR, Communications, or related field

6+ years experience in Internal Communications/storytelling

Advanced knowledge of PowerPoint

6+ years experience working on projects, campaigns with various stakeholders

Ability to effectively work within an ambiguous, fast paced environment

Ability to prioritize quickly changing work to align with deadlines

Strong verbal and written communications skills , especially with Executive Suite

Nice to Have:

Graphic Design

Familiarity with graphic design programs (e.g., Adobe Creative Suite)

3+ years of relevant work experience in pharma/biotechnology/life sciences

4+ years of relevant work experience in HR/ Management Consulting

Experience in an Operations role

Skills Needed:

PowerPoint - Design

Excel

Microsoft Suite

Internal communications

Strategic communications

Storytelling communication/marketing

Change management

Data Analysis

Research

Agile project management

Stakeholder management #J-18808-Ljbffr



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