Associate Director

3 weeks ago

Kansas City, United States CareerBuilder Full time

Associate Director - Collections

Job Locations

US-MO-Kansas City

ID

2024-5929

# of Openings

1

Category

Management

Work Location Type

Physical

Overview

This position manages part of the Collection teams at Community Blood Center of Kansas City (CBC), a division of NYBC-e, with responsibility for related blood product collection activity for designated areas. This position is accountable for ensuring performance measures are met, including attaining the budgeted red blood cell and platelet collection goals, productivity, efficiency, and future growth. This includes understanding and abiding by all federal regulatory standards. Works collaboratively with the Director of Collections and other departmental leaders to enhance the donor experience and ensure donors return to donate again.
Based in Kansas City, MO, St. Joseph, MO, or Topeka, KS.

Responsibilities

Primary Duties, Responsibilities or

Activities
Leadership

- Provides direct supervision to Field and Site Managers.

Leads, develops, and mentors all Collection and Logistics team members.
Assists in creating strategic plans to facilitate growth and expansion.
Promotes a culture of inclusiveness and recognition that positively impacts productivity.
Collaborations

- Partners with the Donor Recruitment leaders to plan effective and efficient blood drives and donor center schedules that ensure daily and weekly goals are met.
Collaborates with Donor Outreach and Engagement to execute activities intended to enhance the donor experience and ensure donors return to donate again.
Works with Technical Operation leaders to assess best practices, operational effectiveness and recommend tactics - technology or process, to achieve success.
Compliance

- Ensures collections team members are fully trained in the best practices of customer service, such that the donor pains will reduce and the gains and delights will be maximized.
Responsible for ensuring SOP's, competency and training are followed to move the business unit towards operational excellence.
Promotes compliance to all regulations, guidelines, policies, procedures, and practices as they relate to the business unit.
Analytics

- Monitor and drive performance in the collection of all product types of donated products to meet production goals.
Reviews and develops streamlined processes to implement efficient staffing structures.
Monitors Key Performance Indicators to facilitate the achievement of NYBCe Collection Team optimization targets.
Other

- Utilizes tools such as reports and applications to increase business efficiency.
Participates in projects for Collections and as requested, for the Enterprise.
Contributes to Enterprise committees or teams to identify and support the application of best practices and standardization throughout the Enterprise.
Stays abreast of operational advancement and/or products within the industry for purposes of review and application throughout the Enterprise.
Assists with vendor contract negotiation and compliance through review of performance data and providing information as needed.
Works within budgets and implements cost effective strategies for operations.
Other Secondary Functions:
Promotes professional working relationship with Quality & Regulatory Affairs, Hospital Services/Distribution, Logistics, and other related departments to ensure appropriate application of regulations while improving operational efficiency.
Regularly visits blood drives and donor centers to engage with team members and monitor the donor experience.
Works across business units and divisions to develop and incorporate best practices.
Prepare various reports.
Attends conferences, seminars, as required.
Makes recommendations to improve business unit practices and processes.
Any related duties as assigned.

Qualifications

Required Minimum Education and Experience
Education:
Bachelor's degree in business, public or healthcare administration or, in lieu of degree, 3+ years in blood banking or similar organization combined with High School diploma.
Related Experience
7+ years' experience in healthcare or equivalent regulated environment which includes experience in a supervisory/managerial capacity.
3+ years of leadership experience, including direct reports, preferably in a healthcare setting.
Experience with performance management, developing performance improvement plans, and providing mentoring to team members.
Experience in project management. Previous experience in process changes management or technical writing a plus.
Any combination of education, training and experience equivalent to the requirements listed above has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.
Preferred Qualifications:
Education

:
Bachelor's degree in business, public or healthcare administration strongly preferred
Experience

:
Experience in blood banking and/or apheresis preferred.
Required Licenses / Certification
Valid Driver's license.
CPR Certification preferred.
Knowledgem Skills and Abilities
Knowledge:
Knowledge of

all regulatory standards (FDA, AABB, cGMP, OSHA, DOT) to collect blood
Working knowledge of BECs systems and staffing modules
Working knowledge of Microsoft Suites
Knowledge of budget procedures
Working knowledge of training in all donor collections operations including, but not limited to, donor registration, donor eligibility assessment, donor phlebotomy techniques, and product handling and management; and have a working understanding of donor recruitment, donor testing, and product services operations
Working knowledge of computerized accounting systems.
Skill
Attention to detail and organizational skills
Proven customer service skills
Proven employee engagement skills
Cultural competency and the ability to communicate effectively in a culturally sensitive manner with both individuals and groups from diverse backgrounds
Abilities:
Ability to read and interpret medical, technical, regulatory, and quality procedures, prepare moderately complex technical and statistical reports
Ability to problem solve customer issues
Ability to identifying errors in documentation or critical processes and determining the appropriate action
Ability to use computers, perform data entry and learn and work with a variety of desktop applications and computer software systems that may change from time to time
maintain composure under pressure
Ability to train staff

and perform competency assessments
Ability to work with a team in a fast paced, ever-changing environment
Ability to resolve problems
Ability to work in a strong team environment

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