HR Specialist Payroll

3 weeks ago

Sarasota, United States Absolute Storage Full time

Job Description

Job Description

Who are YOU? We are seeking a methodical, detail-oriented HR Specialist to join our growing HR Department and lead our payroll process while providing HR administrative duties.

This position is remote, but the ideal candidate would be located in the Tampa or

Bradenton/Sarasota,

FL area. Who are we? Absolute Storage Management, Inc is a leading provider of self-storage solutions in the United States, specializing in third-party facility management for owners and operators of self-storage properties.

Overall Responsibility:

Under the supervision of the Director of Human Resources, the HR Specialist – Payroll will be accountable for overseeing all aspects of the payroll process. This includes ensuring the precise and punctual payment of team members while upholding compliance with applicable laws and regulations. Furthermore, the HR Specialist will administer various other programs, including but not limited to HRIS software updates, team member expense management, workman’s compensation, and unemployment and verification of employment (VOE) processes.

Primary Functions Include: • Manage the complete payroll cycle, including but not limited to payroll maintenance, updating pay records, processing supplemental payrolls, managing the Kronos system, payroll reports to accounting and other departments upon request, etc. • Resolve issues and answer payroll-related questions • Process all team member change of statuses, including termination documentation, and send all state-required separation notices • Manage the company's Nexonia expense reimbursement program • Support the performance review process • Support the HR Generalist with the Workers' Compensation program, including but not limited to submitting claims, following up on team member return to work status, providing risk kits to properties, etc. • Support company's unemployment program by submitting all records as requested and monitoring the claims status • Support the company’s benefits program by learning about the benefits offerings and assisting with team member questions • Support the company’s Leave of Absence program; request and send FMLA letters per standard leave of absence process from PEO vendor • Assist with operations budgets by supplying payroll data and reviewing for accuracy, as needed • Assist with providing reports for compliance audits and reports needed for review • Lead the company anniversary program and ASM virtual store • Process verification of employment, as requested • Assist with the management of company forms housed within SharePoint and the Resource Library • Maintain team member records and files • Manage all team member awards and gift programs by ordering and sending, as requested • Lead the company's exit interview program and submit trends to HR Director • Assist in coordinating company meetings and events such as operational team meetings, HR throughout the year and during budget season • Ensure compliance with relevant laws and internal policies • Assist with hiring, onboarding, and orientation, as needed • Support the HR Generalist and HR Director, as needed

Required Skills/Abilities: • Understanding of payroll-related deductions (benefits, 401k contributions, etc) • Current knowledge of payroll procedures and related laws • Familiarity with payroll software/HRIS (SAP, ADP, Kronos) and MS Office (Excel) • Keen eye for detail; analytical mind and good math skills • Excellent time management skills with a proven ability to meet deadlines • Ability to prioritize tasks • Ability to act with integrity, professionalism, and confidentiality

Education and Experience Requirements: • High school diploma or GED required. • HR Certification a plus (PHR, SHRM-CP, etc) • Bachelors degree in Human Resources, Business Administration, Accounting a plus • 2+ years full-cycle payroll experience, with strong experience using a payroll processing software • Experience working with multi-state employers a plus • Remote work experience required Physical Requirements: • The ability to travel by car or airplane up to 25% • The ability to travel away from home for up to one week at a time, as requested • The ability to sit for extended periods, including but not limited to 8 hours at a time • The ability to stand for extended periods, including but not limited to 8 hours at a time • The ability to walk for extended periods • The ability to lift at least 20 lbs. • The ability to sit for prolonged periods working at a desk on a computer • The ability to constantly operate a computer and office equipment

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