Management Assistant

22 hours ago

Hampton, United States Hampton Redevelopment and Housing Authority Full time

Hampton Redevelopment & Housing Authority is accepting applications for a Management Assistant In the Hampton, VA area Earn $17 Per Hour Benefits Benefits: Virginia Retirement System, Life Insurance Supplemental Insurance Comprehensive Medical Insurance 457 Plan Responsibilities: Assist Supervisor with daily activities; answers telephone; greets the public; responds to questions; types correspondence, forms, reports, etc.; maintains records and files; enters data accurately. Performs receptionist tasks; answers multi-line telephone; takes and relays messages. Assists all clients as they arrive and provide any necessary paperwork or give proper referrals to other agencies. Receives all work orders, submits work order to supervisor, generates work order status reports, and closes all work orders at completion. Procures and places orders for supplies/equipment as needed. Types purchase orders and requisitions for checks; collects receipts for expenditures; obtains approval and processes requests through appropriate channels. Reviews forms for accuracy and completeness; schedules appointment dates. Creates and maintains a variety of reports, records, logs, files and other documents; maintains filing system; sorts and distributes mail; performs variety of administrative tasks; operates and maintains standard office equipment. Assists the Property Manager with all the required tasks to ensure the property(s) are well managed and in compliance with applicable rules and regulations. Collects rent payments from tenants; posts and makes entries in records; accepts payments and issues receipts. Page 1 of 2• Receives complaints and provides recommendation; refers all complaints not able to resolve to Property Manager. Conducts lease sessions; shows and leases apartments; briefs new residents on lease and community rules and regulations. Maintains paper and electronic files; updates and enters data. Performs tenant recertification as required and in conjunction with all policies and procedures. Maintains wait list and ensures occupancy functions are managed in conjunction with all applicable policies and procedures. Performs other duties as requested. Knowledge, Skills and Abilities: General knowledge of housing programs and guidelines. General knowledge of property management. General knowledge of standard office practices, procedures and equipment and office assistance and receptionist techniques. General knowledge of business English, spelling and arithmetic. General knowledge of various office related software systems. Ability to establish and maintain effective working relationships with associates and the general public. Ability to follow oral and written instructions. Ability to maintain a well-organized office environment. ​ Requirements: Possession of a valid appropriate driver’s license issued by the Commonwealth of Virginia and insurable under the vehicle insurance policy of the Authority may be required. Personal transportation is required.

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