Real Estate Practice Specialist/Legal Assistant

The Practice Specialist is expected to maintain an advanced knowledge of the practice areas/groups and clients of the firm to ensure extraordinary client satisfaction. The Practice Specialist is required to preserve confidentiality regarding sensitive matters and materials related to the firm. Key attributes of the Practice Specialist include the ability to work independently, proactively anticipating needs of the Partners and work collaboratively and effectively with others at the firm.

JOB DESCRIPTION and QUALIFICATIONS

PRACTICE SPECIFIC RESPONSIBILITIES

CLIENT SERVICE

• Assist Partners and Practice leadership in responding to client needs

Strategy and Business Planning

• Assist Practice Leadership with development of practice specific initiatives to achieve the strategic goals of the firm.

Marketing & Business Development

• Assist Practice Leadership in raising internal and external profile brand. Engage with M&BD to track practice developments; raise awareness and understanding of key market trends; and assist in the development of practice policies consistent with the strategic goals of the practice.
• Follow up on business development leads and initiatives, working closely with the assigned Partners to track progress and outcomes.

Communications

• Draft weekly communications, including practice specific office events and highlights, periodic newsletters, intranet postings, news items, and pertinent information to raise internal practice awareness.

Practice Area Leadership meetings/events

• Assist Practice Leadership with planning, hosting meetings, events, and conferences.

Other

• Consistent visibility at all Practice events, Denver Office events, available for Practice Group events. Support DE&I and Responsible Business initiatives and opportunities; and attend Practice meetings.

PRACTICE SPECIALIST ADMINISTRATIVE RESPONSIBILITIES

LEGAL SUPPORT

• The Practice Specialist is expected to provide exceptional support in document preparation specific to practice requirements.
• Prepare annual and/or supplemental audit letter responses, memorandums, correspondence, pleadings, and document binders.
• Assume responsibility for preserving the highest level of confidentiality of all firm and client information, records, and files, both within and outside of the firm.

CLIENT RELATIONS

• Respond to customer/client requests in a skilled and timely manner.
• Generate client conflict inquiries; open new matters and prepare engagement letters.
• Respond to internal and external client requests effectively and courteously, in person, by telephone and written communication to attorneys and business team professionals.

SCHEDULING

• Schedules and maintains calendars, contact information and other pertinent information as requested and within the contact database. Answers telephone and accurately takes and relays messages, coordinates scheduling of video conferencing and conference calls.
• Schedules practice meetings and coordinates all arrangements for such meetings (videoconference/audio conferencing, meeting rooms, and catering requests, etc.).
• Collaborate with meeting organizers to prepare and distribute agendas, relevant documents, and presentation materials in advance.

TRAVEL and EXPENSES

• Coordinates travel arrangements through in-house Travel Department and prepares timekeepers expense reports in a timely manner. Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.

ADMINISTRATIVE ENGAGEMENT

• Responds to incoming requests in a professional manner. Interacts effectively and courteously, in person, by telephone, and in writing with attorneys, supervisors and business team professionals.
• Inputs, reviews, edits, and closes timekeepers time entries through the Firms web-based time entry program using Firm standards.
• Coordinates events, conferences, meetings, facilitate events and attend department assemblies upon requests.
• Perform Ad-hoc projects as assigned.

DOCUMENT PRODUCTION

• Following the established document processing methods and procedures of the firm, creates, edits, spell checks, and proofreads work product to ensure accuracy. Prepares a variety of forms and creates new documents using the Firms Best Practice methods. Prints and organizes a variety of documents received in a range of formats.

DOCUMENT PRESERVATION/RECORDS

• Following the established document preservation of records procedures of the firm, maintains administrative files, indexes, prepares files for off-site storage and retrieval with the Records Department.

QUALIFICATIONS and REQUIRED SKILLS

• Team player who views themselves as a critical element of client service delivery
• Literate in Microsoft applications, including PowerPoint, Excel, and Teams.
• Problem-solving skills, with the ability to follow-through on issues and develop action plans.
• Excellent written and oral communication skills.
• Exceptional attention to detail and excellent organizational skills.
• Self-motivated, ability to work independently and show initiative.
• Ability to multi-task, while highly organized and maintaining a strong attention to detail.
• Ability to communicate effectively, both verbally and in writing, with lawyers, business team employees, and clients.
• Ability to build strong relationships and networks.
• Big picture thinking, while also actively managing the administrative requirements and daily tasks of the role.
• Flexible attitude and the capacity to adapt to varying assignments and priorities.
• Professional appearance and demeanor.

EDUCATION, CERTIFICATIONS, AND/OR EXPERIENCE

• Law firm or related professional experience strongly desired, preferably in a large firm or large company environment.
• Five (5)+ years supporting senior leadership in a professional services environment; Law firm experience preferred.
• Solid experience working in teams and implementing projects.

FIRM ENGAGMENT

• All members of the firm are encouraged to participate in our Global Responsible Business program.

HOURS

Core hours are Monday through Friday, 9:00 a.m. to 5:00 p.m., including lunch hour.

The annualized salary range for this position is $100,000 to $105,000 depending on the candidate's overall experience and other job-related factors permitted by law.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at LeaveofAbsence_US@hoganlovells.com.