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Finance Associate

2 months ago

Palo Alto, United States Stanford University Full time

The Division of Immunology and Rheumatology in the department of Medicine is seeking a Finance Associate who will be a key member of the finance team and will be responsible for providing finance-related and accounting support for the Division and its faculty. This exciting opportunity in a continuing growing Division will require excellent judgement and the ability to take initiative and follow through. The successful candidate is independently motivated, will work as part of a collaborative team, and contribute to a positive and productive work culture. The candidate must also have excellent interpersonal and communication skills that allow for interactions with a diverse academic and medical community. Duties include: Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance. Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items. Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports. Resolve transactional inquiries, escalate broader issues. Respond to transactional inquiries from client groups. May be responsible for p-card administration, processing, travel cards and expendable reimbursements. May establish accounts in financial systems; prepare invoices. Participate in new initiatives, as needed such as user testing. Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with university policies, and federal regulations and requirements. DESIRED QUALIFICATIONS: Ability to learn and understanding of finance rules. A working knowledge and /or the ability to become an expert at Microsoft Excel to create needed reports is desired. Exceptional time management and organizational skills. Demonstrated ability to prioritize, multitask, and meet the deadlines. Excellent attention to detail and efficiency. College graduate in Business or Finance would be preferred. EDUCATION & EXPERIENCE (REQUIRED): High School diploma or equivalent and two years' work experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Knowledge of basic accounting procedures. Ability to operate computerized office applications and accounting systems. Ability to clearly and effectively communicate information to internal audiences and client groups. PHYSICAL REQUIREMENTS: Constantly perform desk-based computer tasks. Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less. Occasionally write by hand, twist, bend, stoop and squat. Rarely stand, walk, reach or work above shoulders and use a telephone. WORKING CONDITIONS: May work extended hours during peak business cycles. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide. The expected pay range for this position is $24.04 to $33.17 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. #J-18808-Ljbffr