Director, Business Operations Academic Enterprise

4 weeks ago

Galveston, United States UTMB School of Health Professions Full time

Job Description: Responsible for a variety of administrative and financial matters in the overall management of the department/division/area including but not limited to financial resource management, administrative activities, and people management. The Director, Business Operations requires the ability to respond to a variety of complex decisions with minimal direction and addresses issues that impact or impede operations. Responsible for coordination and implementation of departmental financial process improvement initiatives and serves as liaison to Finance leaders and Institutional Department Leads. Essential Job Functions: Manages the daily activities of the staff in the area, ensuring all employees are following UTMB policies and procedures as well as specific policies pertaining to the Academic Enterprise. Responsible for staff development which may include creation of formal training and development programs for staff. Provides financial accountability and ensures compliance with state, university, and external funding agency guidelines by overseeing the management and maintenance of budgetary information. Ensures staff are knowledgeable on all types of awards and general terms and conditions for proper grant administration, and the structure and practices of various sources of research grant funding. Responds to financial inquiries and budget variance reports from the Provost’s Office. Performs monthly departmental account reconciliations against Hyperion reports derived from the Provost’s Office. Assists with operational decisions and the development and implementation of strategic long and short-term plans to assure fiscal growth, solvency, and accountability. Collaborates with, and responds to, inquiries and action items from the Academic Enterprise and Institutional areas to ensure appropriate business operational practices, standards, and timelines are met. May create plans to support the growth of the research mission through creation and implementation of operational plans needed to maximize resources. Responsible for identifying and evaluating the need for new equipment, supplies, communication services, and information services for all areas of the program. May oversee transitional activities related to the implementation of organizational and procedural changes. Serves as a resource to the dean, department chairs, and/or administration and also serves as liaison to the university and external units. Provides assistance to management in the implementation of organization decisions, which may include generating customized reports and/or written statements. Supports emergency operations planning and participates in leadership emergency team for planning and active events. Adheres to internal controls and reporting structure. Performs related duties as required. Knowledge/Skills/Abilities: Excellent communication and interpersonal skills with a high degree of professionalism. Competence in dealing with a variety of individuals including physicians, researchers, and university leadership. Strong analytical skills and a proactive approach to problem resolution. Ability to plan, organize, set, and accomplish goals. Supervisory and management skills to effectively direct support staff. Facilitation, coaching, mentoring, and feedback skills. Excellent decision-making skills. Minimum Qualifications: Bachelor’s degree or equivalent years of experience in a related area. 6 years of directly related experience. Preferred Qualifications: Master's degree. Business and management experience. Experience with stakeholder engagement, creating long-term impact, and enhancing the reputation of an organization. Able to navigate across a matrixed, global organization and influence by building strong working relationships. Experience in academic health systems with a focus on research. Highly analytical, able to see through data and identify actionable insights. Outstanding communication and leadership presentation skills. Project management skills, with the ability to prioritize and make decisions. Strong leadership experience managing dedicated, hard-working teams. Provides innovative and successful leadership and vision in program development. Understands and promotes the role and use of technology. Trains, supervises, evaluates, and directs the work of assigned personnel. Equal Employment Opportunity: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans, and individuals with disabilities. #J-18808-Ljbffr

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