Human Resource Representative

4 weeks ago

Boston, United States Combined Jewish Philanthropies Full time

Job Description

**Passion. Purpose. Impact.** CJP is at the heart of Greater Boston's Jewish community, but our reach is felt around the world. Ranked by BBJ as Massachusetts largest non-profit organization CJP is a philanthropic investor and mobilizer of people, resources, and skills that make a bigger difference locally and globally. We focus on making Jewish life and learning accessible to all individuals and families in Boston and beyond. We thoughtfully invest in the care and well-being of all community members. And we provide stability and growth to nonprofit organizations and institutions that underpin our community. Our greatest resource is our people the staff, volunteers, partners, and leaders who help make Greater Bostons Jewish community a welcoming home. Its this energy and commitment that drive CJPs mission. We are one of Boston's oldest and most respected philanthropic organizations and we are currently seeking a Human Resources Representative.

The Human Resources (HR) Representative works closely with the HR team in the implementation and administration of HR programs. Primary responsibilities include recruiting and assisting with the administration and communication of the day-to-day operations and special projects. In addition, this role serves as a primary point of contact with staff for the HR department. The HR Representative is responsible for employment, employee relations, training and development, benefits and HRIS.

**ESSENTIAL FUNCTIONS:**

+ First point of contact for staff regarding questions about payroll, benefits and general HR information.

+ Recruit for all non-exempt level positions. Recruitment includes but not limited to writing job postings, posting positions, reviewing resumes, initial screening of applicants, coordinating and conducting interviews, applicant correspondence, checking references, extending offer and preparing offer packages. Also includes managing and consulting with the hiring manager.

+ Assist other HR team members with recruiting support for exempt roles, scheduling, greeting candidates, updating ATS, offer letters and other paperwork.

+ Manage intern and temporary staffing need processes and onboarding.

+ Facilitate on-boarding process for new employees, including creating new hire packets, scheduling trainings, leading HR new hire orientation, and coordinating new hire set-up with IT and Facilities.

+ Oversee timely benefits enrollment and I-9 for new employees, changes for current employees and manage the administration of COBRA.

+ Enter all employee changes including leave of absence schedules into the system. Prepare biweekly payroll changes email for the payroll team. Follow up on time sheet submissions.

+ Provide training and development support, including preparation and dissemination of training materials, registering attendees, tracking budget, scheduling conference rooms and ordering food.

+ Coordinate and assist with planning all employee activities (e.g., summer outing, flu shots, holiday party, etc.).

+ Provide administrative support for staff recognition programs (i.e., Core Value Awards, Circle of Excellence Award and star cards).

+ Provides calendar management support for Vice President, Human Resources.

+ Maintain the organizational chart.

+ Process incoming invoices and assist with HR budget.

+ Serves as content manager for HR, including populating and maintaining up-to-date information on UKG, HR Teams channel and other sites.

+ Coordinate and assist with weekly Friday Update all staff email and weekly HR staff meeting.

+ Assist in maintaining the HRIS (UKG). Ensures all personnel and benefits data is accurate and up to date. Create and analyze reports.

+ Create, update, and maintain all paper personnel and department records, including filing.

+ Ensure compliance with all state and federal benefit and employment regulations.

+ Other duties as assigned with or without accommodation.

Requirements

**Education:**

+ Associates degree or equivalent experience

**Experience:**

+ Minimum 2-3 years HR administrative experience with emphasis on recruiting and benefits administration.

**Skills/Competencies:**

+ Familiarity with standard Human Resources policies and procedures.

+ General knowledge of employment laws and practices.

+ Experience in the administration of benefits and compensation; recruiting support and/or other functional areas of HR strongly desired.

+ Ability to effectively interact with candidates and hiring managers throughout the recruitment process.

+ Familiarity with human resource information systems (HRIS) or payroll systems. UKG preferred. Ability to create custom reports.

+ Proficiency in Microsoft Office including strong Excel skills.

+ Ability to analyze and interpret data.

+ Ability to maintain confidentiality.

+ Strong customer service skills

+ Ability to work on projects, manage multiple priorities and meet deadlines.

+ Aptitude for detail and commitment to accuracy and follow through.

+ Ability to be flexible and adaptable to changes and shifting priorities.

**WORKING CONDITIONS:**

+ Hybrid Work Schedule: Tuesdays and Wednesdays in office work is required; Mondays, Thursdays and Fridays remote work option applies.

+ Remaining in a stationary position, often standing or sitting for prolonged periods, much of which will be working at a computer.

+ Must be able to lift up to 15 pounds.

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