Summer Conference Assistant

Temporary Summer Conference Assistant

Overview

Provide help with day to day operations in supporting all events, conferences and camps throughout campus. Staff members wear many hats and will gain experience in event management, hospitality, scheduling and customer service.

Job Description

This position will report to the Assistant Director of Conferences & Events. These duties include, but are not limited to:

1. Onsite event support for conferences, and events on campus.
2. Onsite event support for the athletic camps, clinics, and competitions on campus.
3. Assist in the physical setup of events on campus.
4. Assist with residence halls' setup for overnight clients.
5. Assist with the hospitality and linen distribution.
6. Inventory of linen and supplies.
7. Creation of signage for each group.
8. Other duties as assigned.

Qualifications

1. Able to lift a minimum of 50 lbs. consistently, which requires lifting, carrying, reaching, kneeling, climbing, bending, and twisting.
2. Valid driver's license. Helpful but not required
3. Experience with catering events, but not required.

Assets for a qualified candidate

• Excellent organizational skills, computer, telephone, and people skills.
• Demonstrate ability to create, organize, and carry out detailed plans with accuracy and attention to detail.
• Possess interpersonal, problem solving and multitasking skills.
• Able to work independently and in a team environment with minimal direct supervision.
• Attention to customer service, and satisfaction are essential. Ability to represent the department and University to outside groups.
• Work with a variety of people in a positive, professional and effective manner with those such as outside clients, interior and exterior vendors, administration, staff, faculty and students.
• Cheerful and helpful attitude.
• Working knowledge of office systems including Microsoft Office, Word, Excel, Publisher and Canva.
• Positive attitude, dependability and a sense of humor.
• Able and willing to work in a fast pace and sometimes physically demanding position.
• Excellent attendance and punctuality.
• Ability to work a flexible schedule, when necessary, including evenings, weekends and holidays.

Vermont State University is a part of the Vermont State Colleges System (VSCS). VSCS values individual differences that can be engaged in the service of learning.Diverse experiences from people of varied backgrounds inform and enrich our community.VSCS strongly encourages applications from historically marginalized and underrepresented populations.VSCS is an equal opportunity employer, in compliance with ADA requirements, and will make reasonable accommodations for the known disability of an otherwise qualified applicant.Please contact our HR office for assistance with accommodations at humanresources@vermontstate.edu.

NOTE: This job is subject to a criminal background check. Any offer of employment is contingent upon the satisfactory results of this check.

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