Communications and Office Manager

3 weeks ago

Roseville, United States The United Methodist Church Full time

Centennial United Methodist Church Roseville, Minnesota 55113 Full Time POSITION DESCRIPTION: The Centennial United Methodist Church (CUMC) Communications & Office Manager is a full-time, salaried position responsible for the communications strategy and administrative matters of the church. The Communications & Office Manager will be responsible for managing a comprehensive communications strategy that will clearly promote the message of the church's mission to CUMC members and the community. The Communications & Office Manager will manage all avenues of communication for and about CUMC - print, electronic, social media, etc. This person will work closely with the Pastors, other Church staff, and volunteers supporting the daily activities of the Church. The Communications & Office Manager must represent the Church, its mission, vision, and values to all members of the Church and the wider community in a positive, energetic, and collaborative manner. POSITION REPORTS TO: Executive Pastor KEY FUNCTIONS AND ROLES: Communication Planning * Initiate activities and products that implement Centennial's strategic communications plan. * Develop, implement, and manage a master communications plan for the church, including a communications calendar. Communication Products and Standards * Manage, prepare, and copy edit all church-wide communications (printed and electronic) including writing or making writing assignments, editing, and reviewing products. * Perform general content management and design application on the CUMC website and social media. * Establish and curate a digital archive of photographs and videos. * Manage and monitor all social media accounts for CUMC. * Develop and produce video resources for internal and external communications. * Create graphic design artwork for both electronic and print media. * Maintain consistent CUMC branding across all platforms. Office Operations * Manage the church calendar and schedule the use of church facilities and virtual meetings. * Provide clerical and administrative support to pastors and staff, including but not limited to preparing and printing documents, preparing mailings, emailing members, supporting CUMC Leadership Board, team and group activities, etc. * Manage volunteers or personally complete recurring administrative tasks supporting operations, including the following: * Maintain the church's online database system with current member and visitor information, and run reports as requested. * Order flowers for weekly worship services, holidays, special events, etc. * Record meeting minutes at staff meetings and make them available to all staff. * Collaborate with staff and volunteers to prepare information for the Minnesota Annual Conference yearly report. * Prepare and mail bereavement letters. * Answer and route telephone calls and respond to voice mail messages left to the church's general phone number. * Order office supplies, materials and equipment as needed and ensure mail is distributed and processed appropriately. * Respond to member and public inquiries as needed. * Organize volunteers to staff the "welcome desk" as needed. * At the request of Church leadership or the Pastors, serve as the liaison for specific Church business matters. Teamwork and Staff Support * Collaborate with pastors, staff, and teams to define and prioritize communication needs. * Work with pastors, Facilities Manager, AV/Tech Teams, and committees to produce high-quality writing, visuals, and promotional materials. * Serve as a resource for staff training and education on social media best practices. * Develop and lead a team of communications volunteers. * Perform additional duties as required. ATTRIBUTES: * Demonstrates creativity and ability to work without direct supervision. * Demonstrates thoughtfulness, intelligence, and diligence. * Possesses excellent written and verbal communication skills, including copyediting and proofreading. Strong copywriting experience preferred. * Demonstrates excellent attention to detail. * Possesses strong interpersonal skills and ability to work within a team structure. * Accepts and adapts to constructive feedback from others. * Demonstrates flexibility, effective stress management skills, ability to multi-task and ability to work under pressure if necessary. * Demonstrates excellent time management skills, including competency in managing multiple tasks with various deadlines. QUALIFICATIONS AND COMPETENCIES: * Bachelor's degree from an accredited college or university with a major in journalism, mass communications, strategic communications, public relations, marketing communications or equivalent (communications, graphic design, marketing, or related fields preferred). * At least 2 years of work experience in a marketing or communications role. * Demonstrated experience in office and/or project management. * Computer competence with Microsoft Office Programs, including Word, Excel, PowerPoint and Publisher, and web browsers. * Demonstrated expertise in website design and management. Experience with CSS, HTML, and responsive website design required. Experience with PHP, Javascript, and MySQL preferred. * Demonstrated proficiency in Adobe InDesign, Photoshop, Illustrator, and Acrobat. * Proficiency with ProPresenter or a willingness to learn. * Demonstrated ability to adapt writing style as appropriate to intended communication product. * Background or familiarity in working with information systems to collect and report data (such as REALM) or a willingness to learn. COMPENSATION PACKAGE: $53,000 to $58,000, depending on experience. Competitive benefits including health insurance, 403B contribution and paid time off. APPLICATION PROCESS: An online portfolio is required at the time of application. Please clearly indicate a URL for your portfolio on your resume. Preference will be given to portfolios that demonstrate and include: * Exceptional design and production of print publications (e.g., ads and brochures), * A solid understanding of design components (typography, color, grid, imagery, etc.), * Clean, consistent, innovative design throughout publications. * Logo designs that exhibit a solid understanding of design, typography, and purpose. * Three examples of published journalism style writing by the applicant. To apply send resume and portfolio to [email protected] Applications should be received by March 17 to ensure consideration. Organization: Centennial United Methodist Church Contact: Jen Anderson Closing Date: 03/17/2024 GET

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