Current jobs related to Clerk V - Union - The University of Massachusetts Amherst

Clerk V (MassURC Conference Coordinator & Student Success Assistant) Apply now Job no: 524463 Work type: Staff Full Time Location: UMass Amherst Department: Commonwealth Honors College Union: USA/MTA Categories: Administrative & Office Support About UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. Job Summary Under the direction of the Associate Dean of Student Recruitment, Inclusion, and Success, this position encompasses two activity areas: 1) the Massachusetts Undergraduate Research Conference (MassURC) and 2) Student Success initiatives. Essential Functions Event Management Liaises with 28 campus contacts and other lead stakeholders to facilitate the abstract submission and review process. Manages the processes of approving and scheduling 800+ student presentations. Serves as on-site or virtual production manager, working closely with venue staff, vendors, and AV team. Determines and executes all conference logistics, including venue and equipment rentals. Executes all conference-related programming, including student presentations and keynote addresses. Serves as point-person for all speakers and manages speaker needs. Hires, trains, supervises, and supports the undergraduate student Conference Assistant. Sets agenda and facilitates conference meetings. Designs assessment instruments and evaluates the success of MassURC. Recruits, assigns, trains, and collaborates with staff and faculty for conference assistance. Communications Promotes and publicizes the conference in collaboration with the CHC Director of Communications. Designs, drafts, and disseminates communications with all conference constituents. Plans, develops, and coordinates presenter workshops and webinars. Database/Systems Management Ensures the effective operation of online databases and email marketing systems. Designs and manages contents of web and social media platforms. Monitors the online application/abstract submission process. Budget Prepares and monitors the conference budget. Identifies and negotiates contracts with event vendors. Works with statewide stakeholders on securing sponsorships. Student Success Supports diversity, equity, inclusion, and justice initiatives in the Honors College. Assists with coordination of the CHC Thesis Experience. Assists with research and analysis of student programming needs. Organizes and maintains documents supporting honors co-curricular programmatic needs. Provides administrative support to the student program unit. Assists with recruitment and informational sessions for new and transfer students. Develops and maintains campus partnerships for Honors Student Success. Minimum Qualifications High school diploma or equivalent. Two (2) years of experience in events and/or conference management. Two (2) years of office experience. Experience with computerized databases and web-based applications. Excellent organizational skills and attention to detail. Excellent problem solving and communication skills. High degree of independent action, judgment, and initiative. Thorough knowledge of Microsoft Office and Adobe Acrobat Pro. Ability to work accurately with information and data. Capable of working successfully with a diverse population. Preferred Qualifications Bachelor’s Degree. Experience with email marketing systems and/or graphic design. Physical Demands/Working Conditions Typical office environment. Work Schedule Monday-Friday, 8:30am-5pm with occasional evenings or weekends. Salary Information Grade 15 Special Instructions to Applicants Please include a cover letter, resume, and a Statement of Contribution to Diversity, Equity, and Inclusion. Advertised: Aug 13 2024 Eastern Daylight Time Applications close: Aug 31 2024 Eastern Daylight Time #J-18808-Ljbffr