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Purchasing Assistant

4 months ago

West Des Moines, United States Hy-Vee Full time
At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Description:

Job Title: Purchasing Assistant

Department: Purchasing

FLSA: Non-Exempt

General Function:

Responsible for ensuring all vendors are paid on time, in order for Hy-Vee to receive discounts on product received in warehouses. Enters billbacks, credits, and coupons into system that are deducted from vendor checks.

Core Competencies
  • Partnerships
  • Growth mindset
  • Results oriented
  • Customer focused
  • Professionalism
Reporting Relations:

Accountable and Reports to: Category Manager

Positions that Report to you: None

Primary Duties and Responsibilities:
  • Audits invoices and authorizes for payment.
  • Answers inquiries from stores, vendors and brokers.
  • Assists with sales representatives (orders, late P.O.'s, store orders, etc.).
  • Verifies disputed invoices for repayment.
  • Coordinates pick-up loads with dispatch and incoming freights.
  • Traces late shipments and shortage of product.
  • Audits and completes new item sheets for the warehouse.
  • Coordinates the return of merchandise shipped in error and recalled merchandise and prepares billing to vendors.
  • Verifies all shipments are invoiced and processed for payment.
  • Coordinates importing paperwork for shipments and invoicing.
  • Reports to work when scheduled and on time.
Secondary Duties and Responsibilities:
  • Assists with ad pricing.
  • Orders merchandise when supervisor is absent.
  • Performs other job-related duties and special projects as required (i.e. GM show).
Knowledge, Skills, Abilities and Worker Characteristics:
  • Commitment to the Hy-Vee Mission and a willingness to promote the values of the company
  • Strong verbal and written communication skills
  • Strong interpersonal skills; ability to relate to and interact with other people in a friendly, professional manner
  • Ability to identify problems, develop and execute solutions
  • Ability to interact with basic computer systems, including word processing, spreadsheet and email applications, as well as job-specific programs
Education and Experience:

High school diploma or equivalent required; 1-3 years previous related work experience.

Physical Requirements:
  • Visual requirements include: ability to see detail at near range with or without correction.
  • Must be physically able to perform sedentary work: occasionally lifting or carrying objects of no more than 10 pounds, and occasionally standing or walking.
  • Must be able to perform the following physical activities: stooping, kneeling, reaching, handling, grasping, feeling talking, hearing and repetitive motions.


Working Conditions:

The duties of this position are performed in a general office setting. There is frequent pressure to meet deadlines and handle multiple projects in a day.

Equipment Used to Perform Job:

Calculator, Fax, copier, telephone, printer, VDT and PC with Microsoft Office programs.

Financial Responsibility:

None.

Contacts:

Has daily contact with suppliers/vendors, store personnel and warehouse personnel.

Confidentiality:

Has access to confidential information, including pricing and ads.

Are you ready to smile, apply today.