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Fleet & Safety Compliance Administrator

2 months ago

Young America, United States Transystems Full time
Overview

We are excited to share once again TranSystems has been recognized as a top 100 design firm by Engineering News-Record in 2024. TranSystems is committed to building strong relationships with our clients, partners, and communities, because we believe we can go farther together. We act with integrity, use resources wisely, and proactively enhance projects with new thinking for sustainable infrastructure solutions. Our team incorporates these core values every day: All-In Always - Passionate Problem Solvers - Driven to Serve.

Interested in joining our team? Great We're looking for top talent to grow with our firm.

Responsibilities

What you'll be challenged to do:

The Fleet & Safety Compliance Administrator will have the ability to exercise authority and be the subject matter expert in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This position requires knowledge and understanding of many federal and state regulatory guidelines including FMCSA, FRA, and OSHA. Being able to research and understand varying topics and implement successful compliance programs from the ground up is a must. If you are interested in joining a small, tight knit team where you are encouraged to challenge the status quo and initiate meaningful change, apply today

Primary Responsibilities (others may be included):
  • Researches, designs, and implements the FMCSA compliance program, including medical surveillance and drug testing programs across states where TranSystems operates.
  • Responsible for maintaining the driver qualification and eligibility processes, including MVR, Driving Experience, Physicals, Drug Testing, and criminal and work background checks in accordance with DOT requirements and company policies.
  • Administers the FRA Part 219 compliance program, including random drug testing scheduling.
  • Maintains and monitors contract subscription services to maximize tools for full effect, benefiting TranSystems and employees. Ensures personnel are entered into these systems and client-compliant training is completed.
  • Serves as the employee's and TranSystems advocate for vehicle and worker's comp claims. Monitors vehicles through the accident process, minimizing operational delays. Ensures injured employees understand the worker's comp process and build upon the return-to-work policy.
  • Tracks claims related to injury and accidents for dashboard reporting to leadership.
  • Identifies techniques to minimize lost time and claims cost (e.g., subrogation).
  • Responsible for Fleet & Safety onboarding and training programs. This includes but is not limited to educating on policies and practices, creating new program materials, maintaining a list of approved driver authorizations, and working with underwriters each year to minimize insurance premiums.
  • Manages the maintenance and compliance around the Fleet & Safety programs. Responsibilities include but are not limited to auditing and administering fuel cards, maintaining and administering fleet contracts - ensuring vendor compliance, coordinating maintenance schedules, etc.
  • Reviews speeding tickets or moving violations for fleet vehicles and conduct remedial training as needed.
  • Performs audits on terminations for drivers to ensure TSC satisfies all DOT and Non-DOT compliance standards.
  • Maintains and refines internal processes that support operational goals. Provides recommendations and coordinates internal and external resources to update.
  • Acts as point of contact for Fleet & Safety programs. Communicates directly with internal and external stakeholders on various projects and prioritizes proprietary email messages to quickly identify and manage goals and objectives.
  • Other duties as assigned
Qualifications

What you bring to our firm:
  • Associate's degree in relevant field, or two years of additional relevant experience in lieu of degree.
  • Four (4) years of relevant experience gaining knowledge in safety and fleet regulations including FMCSA, FRA, and OSHA.
  • Proficient with Word and Outlook.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals. Ability to write reports, business correspondence, and procedure manuals.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.
  • Actively advocates for full inclusion in the workplace, fostering an environment that welcomes diversity and values equity for all employees, partners, clients, and the communities that TranSystems serves.
What we'd prefer for you to bring to our firm:
  • Bachelors Degree
  • Avetta and ISNetworld experience
  • SambaSafety, Fleetio, and other fleet management and safety systems experience
Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hand and fingers to operate a computer keyboard, mouse, and telephone keyboard. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.

Featured Benefits:
  • Remote work environment with occasional travel to office locations.
  • Access to company vehicle provided as needed.
  • Comprehensive health benefits package including wellness, maternity/paternity leave, and employer paid AD&D, STD, and LTD.
  • 401(k) company match
  • Vacation accrual separate from sick time.
  • Eleven (11) paid holidays for 2024 with the option to substitute 2 holidays for employees to celebrate other day(s) of significance.
  • Six (6) day winter break in 2024 that is included in the paid holiday schedule.


For individuals assigned and/or hired to work in California, Colorado, or NY City, TranSystems is required by law to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; internal peer equity; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At TranSystems, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the salary is $100,000 annually.

TranSystems is proud to be an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

As the employer of choice, we are committed to action and strive for a company that reflects the vast diversity of our country and the communities we serve. TranSystems is committed to embracing diversity in all forms, including race, culture, age, sexual orientation, gender identity, disability, veteran status, thought and religious background. We acknowledge the impacts of prejudice and discrimination on historically underserved communities. We commit to establishing a more diverse, inclusive and positive work environment that drives innovation.

Recruiters or staffing agencies: TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a TranSystems employee without 1) a current, fully-executed agreement on file and 2) being assigned to the open position (as a search) via our applicant tracking solution.