Administrative Assistant, Sr
5 days ago
Job Description - Administrative Assistant, Sr - Thoracic Surgery Admin (3291556) Brigham and Women’s Hospital is dedicated to: Serving the needs of our local and global community. Providing the highest quality health care to patients and their families. Expanding the boundaries of medicine through research. Educating the next generation of health care professionals. Every employee plays an important role in providing a positive impact on the organization and the people we serve. Your work will be distinguished by demonstrating respect and dignity in all interactions with patients, families, and colleagues, excellence in customer service and job performance. All employees are expected to embrace this commitment and demonstrate behavioral competencies in the following areas: People: Focus on serving the community through collaboration and respect. Self Management: Accountability, professionalism, and commitment to growth and development. Organization: A commitment to quality, service, and exceptional performance. This job includes: PRINCIPAL DUTIES AND RESPONSIBILITIES: Perform administrative duties under minimal supervision at the highest proficiency level. Provide direct support to Division Chief and Administrator. Work is highly complex, non-repetitive, and often project-oriented. Ability to problem-solve and determine the best course of action with little direction. Act as a lead, assign and prioritize workflow, troubleshoot issues, assist with training and orientation, and provide backup support for the Supervisor. May direct workflow and mentor other staff. Work on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, and apply knowledge as appropriate with little direction from Supervisor. Track expense budgets, perform basic bookkeeping tasks, and create financial reports. Assist with training and orienting staff as needed. Provide cross coverage as needed. Follow HIPAA guidelines for the management of patient privacy and confidentiality. Other duties as assigned. Travel Make frequent travel and housing accommodations for various meetings and speaking engagements, including processing and tracking of travel reimbursements for visiting physicians and foreign dignitaries. Monitor surgeon’s travel, lecture, and vacation schedule. Courses & Conferences Coordinate with Department of Surgery personnel on all aspects of various Thoracic Surgery Education courses for the Division. Plan meetings and conferences, which may also require tracking of budgets or the ability to compose minutes. Credentialing and Licensure Monitor surgeon’s state license and renew when necessary. Special Projects Coordinate any special functions, including but not limited to recruitment activities and visiting professorships, requested by the surgeon. Monitor and maintain budget for any special projects or events planned by the Surgeon. Help organize and maintain vendors and speakers for various divisional meetings. Run work-related errands as they arise for Clinical Director and other faculty. Any projects assigned by the Division Chief, Clinical Director, or Administrative Director. Level of education required: - Minimum of a high school diploma or GED. Work experience required: - Minimum three years medical office or administrative support experience required. - Some additional training in office systems or other post high school education preferred. Associate’s Degree or higher level education preferred, but not required. SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: Technical skills required: Knowledge of practice operations and standards. Understanding of procedures including filing, copying, scanning, printing, and faxing. Highly proficient in all communication skills (phone, verbal, and written). Strong organizational, coordination, and judgment skills. Advanced computer skills. Ability to problem-solve and troubleshoot. Advanced understanding and use of medical terminology. Knowledgeable and compliant with all hospital, State and Federal requirements. HOSPITAL WIDE RESPONSIBILITIES: Works within legal, regulatory, accreditation, and ethical practice standards relevant to the position and as established by BWH/Partners; follows safe practices required for the position; complies with appropriate BWH and Partners policies and procedures. Brigham & Women’s Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. #J-18808-Ljbffr
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