AFA Library Services Assistant

5 days ago

Gainesville, United States University of Florida Full time
AFA Library Services Assistant

Job no: 534064
Work type: Temp Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Libraries/Museums
Department:55020300 - LB-ARCHITECTURE FINE/ARTS

Classification Title:
AFA Library Services Assistant - OPS Temporary Full-Time

Job Description:
The Library Services Assistant performs a variety of public service, marketing and technical roles in support of the Architecture & Fine Arts Library (AFA). Provides circulation and reference services. Assists patrons with printers and other library equipment. Assists with processing new materials. Assists with collections workflow and projects including inputting data into order forms. Assists with ongoing project to move periodicals backfiles to storage and shift collections. May assist with creating social media posts and marketing collateral for Library services and events.

ESSENTIAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION 50% PUBLIC SERVICES

  • Works at the AFA Library service desk, providing basic and supervisory circulation services as needed to provide continuity of service and to provide support to student staff
  • Helps to maintain an environment conducive for study and research by ensuring that reading room policies are observed
  • Assists patrons with printers, scanners and other technology within the Library
  • May open or close the library according to established procedures, when scheduled to do so
  • May occasionally work desk shifts at the Education Library during low staffing periods
  • Provides directional, basic, and specialized reference, referring patrons to subject specialists when appropriate
  • May provide reference service via Ask A Librarian (chat service)
30% COLLECTIONS SUPPORT
  • Assists with processing new materials
  • Assists with processing course reserves
  • Assists librarians with collection development by searching our holdings against publisher catalogs and lists of gift materials, and by filling out order forms for selected new books and media
  • Assists with ongoing project to transfer periodical backfiles to storage and subsequent collections shift
10% SOCIAL MEDIA / MARKETING/EVENTS SUPPORT
  • Creates content for AFA Library's social media presence across various platforms
  • Assists AFA staff with marketing workshops and events through creating and distributing signage, handouts, and other promotional activities
  • Assists with planning and logistics of library exhibits and events
5% OTHER DUTIES AS ASSIGNED
  • Contributes to ad hoc projects as assigned
MARGINAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION

5% OTHER DUTIES AS ASSIGNED
  • Participates in staff development and training to upgrade job related skills.
  • Attends departmental and libraries-wide meetings

SUPERVISION

Received:

Reports to AFA Library Access Services Manager. Employee will receive training in job functions; meets with Supervisor as necessary to coordinate activities and planning; actively participates in periodic AFA Library staff and departmental staff meetings.

Exercised:

n/a

NORMAL WORK SCHEDULE

This is an hourly, time-limited position for Spring Semester, 2025. Anticipated hours are 40 hours/week normally scheduled between 8am and 6pm, Monday-Friday. Occasional evening or weekend hours may be required. Hours during Spring break, intersession, holiday, and emergency periods, will vary.

REQUIRED LICENSES, CERTIFICATIONS, AND OTHER SPECIFIC REQUIREMENTS OF LAW

N This position is responsible for meeting the requirements of the rules of University of Florida, 6C1-3.022 Finance and Administration; payment to vendors; payment processing guidelines, as amended, regarding the approval and/or processing of vendors' invoices and/or distribution of warrants to vendors.

N The position requires licensure, certification, or other special requirements (if YES, please specify).

N The position requires a criminal background check. All positions in the Libraries require a criminal background check.

Y This position is subject to federal and state privacy regulations. If YES, please specify why under Statement of Responsibility for Confidential Data.

STATEMENT OF RESPONSIBILITY FOR CONFIDENTIAL DATA

Employee will have access to library patron personal data (UF status, addresses, email, and UF identification) via the library circulation system and PeopleSoft databases such as UF Directory, OneUF, Identity Management, and Job Data.

OTHER CHARACTERISTICS OF THE POSITION
N/A

POLICY MAKING AND/OR INTERPRETATION

May recommend changes and/or additions to the established policies and procedures of the department.

PROGRAM DIRECTION AND DEVELOPMENT

n/a

COMMUNICATION

Participates in departmental and library wide meetings. Communicates with library patrons about their information needs. Daily contact with members of the University of Florida community, including students, staff and teaching faculty and with visitors to the UF campus.

MONETARY RESPONSIBILITY

None at this time

CREATIVITY, STRATEGY AND LEADERSHIP

Creativity may be required to create content for marketing vehicles including social media, signage, and physical displays.

Expected Salary:
$19.00

Minimum Requirements:
High School Diploma

Preferred Qualifications:
  • Experience providing library circulation and reference services
  • Experience providing library technical services including tasks related to processing new materials including books and audio/video recordings
  • Experience, knowledge, or interest in Art, Music, and/or the Architectural Disciplines
  • Knowledge of social media platforms, and experience producing content for social media
  • Strong verbal and written communication skills
  • Flexibility, and ability to work in a collaborative environment
  • Basic computer skills and experience with Microsoft Office
  • Commitment to contributing to a respectful and caring community for all, including individuals of diverse backgrounds, experiences, races, ethnicities, gender, sexual orientation, and perspectives


Special Instructions to Applicants:
In order to be considered, you must upload your cover letter, resume, and 2-3 references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 03 Dec 2024 Eastern Standard Time
Applications close: 17 Dec 2024 Eastern Standard Time

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