Assistant Project Manager

3 weeks ago

Bradenton, United States Woodruff & Sons Inc Full time

Primary Function:
Provide management and guidance for assigned Projects striving to achieve efficient and profitable results.

Duties to include, but not limited to assisting the project manager with company projects in the following areas:
* Coordinate with the Estimator during the transition from bid to project execution.
* Ensure all contractual documents and insurance requirements have been executed and are in place and that all required Governments permits have been obtained.
* Set up project files, plan, and create the project schedule with input from the Project Superintendent.
* Initiate utility locating and the installation of erosion control devices.
* Ensure that erosion control devices are being monitored by a qualified individual and that proper reporting and documentation is being maintained'
* Submit to the Owner or Engineer all material data, shop drawings, mix designs, certifications, etc. for their approval. Track the status of the submitted documents and distribute approved copies to the field.
* Review the project drawings and make material take offs and compare to vendor quotations.
* Create and issue purchase orders to vendors for the timely delivery of materials. Ensure that delivered materials match what was issued on the purchase order.
* Create and issue subcontracts and ensure said subcontracts have been signed and executed. Coordinate with subcontractors for scheduling their work and provide the Project Superintendent with a list of the proposed subcontractors and schedules.
* Arrange project layout and ensure periodic as-built information is being obtained.
* Track all quantities and prepare periodic pay requests and monitor that clients are paying on a timely basis. Communicate with clients that are late on payments and try to resolve. Ensure that all legal and contractual steps are implemented in recovering late payments and that any and all notices are given within the allowable time frame. Verify that all Notice to Owner, Notice of Commencement, and any other required notices have been executed and sent to the required recipient.
* Review field time sheets and enter all information into the cost accounting database. Monitor daily actual vs. bid cost data and identify any underperforming activities. Work with the Project Superintendent to implement measures for improving activities performance.
* Identify any changes to the contract and request change orders as required and ensure Owner notification as specified by the contract. Ensure all change orders are agreed too and have been properly executed.
* Coordinate and maintain good relations with clients as well as any prospective clients.
* Maintain written communications with all Clients, Engineers, Subcontractors, Vendors, any claimants, etc.
* Update schedules on a weekly basis and monitor time remaining vs. project completion date. Request contract extensions when warranted.
* Attend and represent the Company at project related meetings. Arrange and schedule any equipment start up meetings.
* Make periodic site visits and advise the Project Superintendent of any conditions not conforming to the specifications or drawings.
* Coordinate all project closeout and ensure all as-builts, manuals, or technical data has properly transmitted to the Clients or their Engineer.

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