OFFICE MANAGER

Office Manager - WBKO Gray Media, or Gray, is a multimedia company headquartered in Atlanta, Georgia, formally known as Gray Television, Inc. The company is the nation's largest owner of top-rated local television stations and digital assets serving 113 television markets that collectively reach approximately 36 percent of US television households. The portfolio includes 77 markets with the top-rated television station and 100 markets with the first and/or second-highest-rated television station, as well as the largest Telemundo Affiliate group with 43 markets totaling nearly 1.5 million Hispanic TV Households. The company also owns Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Gray's additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios. WBKO is home to award-winning journalism in the heart of south-central Kentucky between Louisville and Nashville. WBKO is the dominant source for local news and entertainment in the Bowling Green area and operates the ABC, FOX, Telemundo, Heroes & Icons, and CW affiliates. We are proud to serve our community and nurture our employees to grow professionally in an encouraging environment. Bowling Green is the third largest and fastest growing city in Kentucky and is "geared for fun" as the home of the Corvette, the Bowling Green Hot Rods baseball team, an active arts scene, countless caves, and hiking trails ready to be explored Job Summary/Description WBKO, the South-Central Kentucky's #1 media organization, is searching for an Office Manager to perform administrative and accounting duties for executive management. Work with the executive team and corporate accounting, and human resources teams to ensure proper communication and onboarding. Duties/Responsibilities include, but are not limited to: Assist with onboarding, employee benefits, and other HR tasks Work with the Benefits and Payroll Departments of Gray Local Media, Inc. to maintain accurate employee information and review payroll for accuracy Collect, code, and coordinate vendor invoices for proper payment through the company's accounts payable systems Work with Gray Local Media, Inc.'s Shared Services Department for the successful application of sound accounting practices on the local station level Work with the Sales department on customer invoicing and payment collections Work with the Operations department, maintaining daily traffic logs and programming logs Maintain station-reporting records on the FCC website Ensure compliance with all reporting requirements of the FCC and all regulatory agencies Coordinate the station's Equal Employment Opportunity (EEO) efforts Publish and document all station employment openings to the proper agencies Research and staff required employment fairs and networking opportunities Assist in making travel and meeting arrangements Work front desk Effectively communicate with all employees, as well as outside clients and vendors Other duties as assigned by the General Manager Qualifications/Requirements 3-5 years of Administrative experience High school diploma required & 4-year college degree preferred High level of organization and prioritizing skills Strong interpersonal skills within all levels of the organization Experience in benefits and human resource policy implementation Basic knowledge of accounting concepts and principles Extensive experience with Microsoft Office Ability to work in a fast-paced, multi-tasking, team-oriented environment Capable of remaining highly confidential in all aspects of the position Strong writing skills and ability to write accurately under constant deadline pressure Initiative and ability to self-start/motivate, learn, and react quickly Knowledge of Microsoft Office, including Word, Excel, and PowerPoint Knowledge and understanding of web-based log-on and document upload systems Ability to sit at a desk for about 8 hours a day May have to lift 5 - 10 lbs. Gray Media provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Gray Media complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Gray Media expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Gray's employees to perform their job duties may result in discipline up to and including discharge.